Manuals
· FY2020 PA Manual (includes CDC Manual)
· FY2019 PA Manual (includes CDC Manual)
· FY2018 PA Manual (includes CDC Manual)
· FY2017 PA Manual (includes CDC Manual) updated on 2/1/2017
· FY2019 Health Home Manual
CCBHC Manuals
· CCBHC Manual
Support Services
·
Providing-Billing Services that Support the 8 Dimensions of Wellness Guide
·
PRSS Protocol for Provision of ODMHSAS and OHCA Funded BH Services FY2019
· BH Case Management Guide
Health Homes
· Health Home High Intensity Change for 2/2/2018 · OTP Providers
ODMHSAS Contracted Agencies Only
· ODMHSAS Service Manual for FY21 - effective 1/18/21
· ODMHSAS Service Manual for FY19 Questions? Contact Jacki Millspaugh at jmillspaugh@odmhsas.org
· ODMHSAS Service Manual for FY18
· ODMHSAS Service Manual for FY17
· ODMHSAS Service Manual for FY16
· ODMHSAS Service Manual for FY15 (revised 2/20/2015).
· ODMHSAS Service Manual for FY14
· ODMHSAS Service Manual for FY13
· ODMHSAS Service Manual for FY12
- Statements of Work
- FY21 SOWs
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·
Big SOW
- ·
Eligibility and Target Population Matrix
- ·
General SUD Services
- Advocacy Services
- Advocacy Fixed Rate Services
- Advocacy Consumer and Family Advocacy Services
Contractor shall furnish the necessary resources to provide consumer and family advocacy services. Contractor shall:
- Provide an Oklahoma City-based office and telephone line, with live full-time coverage during business hours for individuals
seeking information, referrals, support, and advocacy-related substance abuse services, and routine administrative
tasks associated with operations.
- Provide a peer warm line to support the Oklahoma County Innovation Project
(crisis system initiative for Oklahoma County).
The line is to be active 24/7/365 and shall provide peer coaching and referrals. This includes maintaining a memoranda of
understanding with OCCIC/OCRU/URC and the Community Response Team specifying collaboration relationship.
- Provide easily accessible resource library with cost-free information on substance abuse disorders and issues,
family support resources, and other relevant information.
Library content may include brochures, books, periodicals, audio/visual media, and online content.
- Distribute information and materials to support and educate families and significant others of individuals with
substance abuse issues, parents who have a child with a substance abuse issue, and consumers of substance
abuse series through:
- Promoting healing strategies within the family and community through
outreach and awareness activities;
- Partnering with existing institutions to intervene and promote community healing; and
- Conducting family and community educational workshops about addiction and recovery.
- Develop and distribute a quarterly newsletter to consumers and families;
include online and web-based mediums.
- Participate in educational conferences providing advocacy participation information,
addiction and recovery educational materials, resources, and recovery support services available.
- Maintain and promote an active speakers bureau of both consumers with lived experience,
as well as family members.
- Collaborate with other consumer, youth, and family serving advocacy organizations through the
Oklahoma Recovery Alliance (OKRA) including, but not limited to representation at monthly meetings,
co-sponsoring events, and cross promoting peer programming, recovery, and wellness activities as a way to ensure consumer
voice across the state.
- Advocacy Consumer-To-Consumer Outreach
Contractor shall furnish all necessary resources to provide Consumer to Consumer Outreach services. Contractor shall:
- Provide visitation by consumers, relationship development by consumers, and invitations to participate in
special programs designed for consumers in the area(s) specified by ODMHSAS.
- Establish program standards and criteria through engagement of professional staff and
people who have accessed or are currently accessing Contractors services.
- Employ program specific staff members who are consumers of services.
- Conduct consumer interest and needs surveys regarding available events, programs, and activities.
- Increase the awareness of activities available to consumers living alone or in relative isolation,
including outreach home visits, telephone contacts, and social media outlets.
- Collaborate with other consumer, youth and family serving advocacy organizations through the
Oklahoma Recovery Alliance (OKRA) including, but not limited to representation at monthly meetings,
co-sponsoring events, and cross-promoting peer programming, recovery, and wellness activities as a way to
ensure consumer voice across the state.
- Utilize social marketing to distribute quarterly newsletters.
- Advocacy Family Support, Education, and Advocacy
The Department separately contracts with the state chapter of the National Alliance on Mental Illness (NAMI - Oklahoma).
In that regard, NAMI Tulsa agrees to work with NAMI - Oklahoma and the Oklahoma Department of Mental Health and Substance Abuse
Services (ODMHSAS) to pursue mutual missions of support, education, and advocacy.
Contractor shall furnish the necessary resources to provide these services. Contractor shall:
- Provide a Tulsa-based office and telephone line for individuals seeking information, referrals, support,
and advocacy related to services for persons with mental illnesses.
- Facilitate Family to Family Support groups.
- Facilitate NAMI Basics groups.
- Facilitate NAMI Connection Support Groups.
- Facilitate Parents of Children Groups.
- Conduct Prevention, Advocacy and Outreach activities to individuals and family members experiencing mental health,
substance abuse and co-occurring disorders.
- Advocacy Veteran Consumer and Family Advocacy
Contractor shall furnish the necessary resources to maintain statewide consumer advocacy activities to support the
well-being of veterans who are in recovery from substance abuse and/or co-occurring disorders. Contractor shall:
- Provide an office, located in area identified by ODMHSAS, and telephone, with a line for individuals seeking
up to date information, referrals, peer support, advocacy related to services, and conducting all routine administrative
tasks associated with operations.
- Provide education and peer support groups for veteran consumers and their family members.
- Conduct prevention, advocacy, and outreach activities to individuals and family members
experiencing substance abuse, or co-occurring substance abuse and mental health disorders.
- Participate in community awareness activities.
- Maintain working relationships with referral and service organizations to help veterans and their
family members with filing benefits claims, medication evaluation, mental health and/or substance abuse services
and counseling needs.
- Connect and link veterans and their family members to services that will provide individualized support
such as educational, training, housing, and employment opportunities.
- Develop a recovery or wellness plan with all individuals who connect with Contractor to
identify individual services, supports and lists other resources.
- Conduct 6-month follow-up; and
- Provide aftercare services, social and information gatherings,
and peer-to-peer support opportunities for veterans and their family members.
- Promote healing strategies within the family and community.
- Participate in educational conferences to increase awareness of the unique needs of this
population through education material and resources.
- Collaborate with other consumer, youth and family serving advocacy organizations through the
Oklahoma Recovery Alliance (OKRA) including, but not limited to representation at monthly meetings, co-sponsoring events,
and cross-promoting peer programming, recovery, and wellness activities as a way to ensure consumer voice across
the state.
- Provide quarterly written reports of the activities carried out pursuant to the Statement of Work.
Contractor will provide such detail as the Department may require. Such report shall be submitted to the appropriate program staff
no later than the 10th day of the month following the end of each quarter (i.e., the 10th of October, January, April, and July).
At least Ό of service provisions each month shall be peer recovery support or wellness services, or a combination
thereof.
- Advocacy Woman's Advocacy and Support
Contractor shall furnish the necessary resources to provide consumer and family recovery support services
for women involved with or at risk for involvement with the criminal justice system. Contractor shall:
- Provide an office, located in area identified by ODMHSAS, and telephone line, with live full-time coverage
during business hours for individuals seeking information, referrals, support, advocacy-related substance abuse services,
and conducting all routine administrative tasks associated with operations.
- Provide a peer warm line to support the Oklahoma County Innovation Project
(crisis system initiative for Oklahoma County).
The line is to be active 24/7/365 and shall provide peer coaching and referrals. This includes maintaining a memoranda of
understanding with OCCIC/OCRU/URC and the Community Response Team specifying collaboration relationship.
- Provide training and support to the customer to assist with their recovery process.
This may involve assisting the customer in the acquisition of knowledge and skills necessary to understand and address
specific needs in relation to enhancement of problem-solving skills, coping mechanisms, and strategies for relapse prevention
assistance in understanding crisis plans and community re-entry planning.
- Promoting healthy lifestyle strategies with customer and the family through trainings and classes
that focus on nutrition, exercise, and tobacco cessation. Activities may include support groups, exercise groups,
and individual physical wellness plan development, implementation assistance and support.
- Partnering with existing institutions and programs to intervene and promote access to supportive programs
which provide assistance, supports, supplements, and/or links the customer with the appropriate service components.
This can include medical, dental, financial, employment, legal, and housing assistance.
- Conducting family and community educational workshops about addiction, recovery and wellness.
- Utilize social marketing techniques to distribute quarterly newsletters,
and have a presence via social media outlets to better reach consumers and family members,
as well as community stakeholders.
- Participate in educational conferences providing advocacy participation information,
addiction and recovery educational materials, resources, wellness/healthy living and recovery support
services available.
- Host at least one (1) drug-free, alcohol and tobacco free social activity during National Recovery Month.
This activity can include a rally and walk/run event, educational event, or special celebration.
- Advocacy Government/Professional/Sole Source Services
- Advocacy Advocacy and Support Services
Contractor shall furnish the necessary resources to provide advocacy and support services. Contractor shall:
- Publish and distribute four (4) organizational newsletters including web and internet based mediums.
- Establish peer-to-peer support groups and maintain a record of them across Oklahoma including contact information.
Maintain a listserv for distribution of the quarterly newsletter.
- Conduct facilitator training workshops for Depression Bi-Polar Support Alliance (DBSA) support groups.
- Provide ongoing technical assistance to established and newly initiated DBSA support groups.
- Collect and update the list of group meeting locations, number of those in attendance, and the frequency of the group meetings.
- Provide contacts to the community either face-to-face-or via the telephone to provide Outreach and Advocacy.
- Collaborate with other consumer, youth and family serving advocacy organizations through the Oklahoma Recovery Alliance (OKRA)
including, but not limited to representation at monthly meetings, co-sponsoring events, and cross-promoting peer programming, recovery, and
wellness activities to ensure consumer voice across the state.
- Utilize social marketing techniques to distribute information and have a presence via social media platforms to better
reach consumers and other stakeholders. Include real time updates to websites and social media platforms to assist with locating resources,
supports and services provided by the contractor.
- Provide quarterly written reports of the activities carried out pursuant to the Statement of Work.
Contractor will provide such detail as the Department may require. Such report shall be submitted to the no later than the 10th day of the
month following the end of each quarter (i.e., the 10th of October, January, April, and July).
- Advocacy Aging
This contract is to provide advocacy and education services related to the aging population of Oklahoma. Contractor shall:
- Provide advocacy services related to the aging population of Oklahoma. Services shall include:
- Technical assistance for the development of additional statewide affiliates, as requested.
- Advocacy alerts to Oklahoma Mental Health Aging Coalition (OMHAC) members; national, state, and local.
- Continued membership with the National Coalition on Mental Health and Aging,
and support national priorities and their implementation in Oklahoma.
- Support on the continued implementation of the ODMHSAS older adult peer support specialty.
- Provide education services related to the aging population of Oklahoma. Services shall include:
- Distribution of local, state, and national mental health and substance abuse information to members and networks.
- The provision of seminars and workshops at conferences.
- Support of strategies to implement the Older Adult Behavioral Health State Plan.
- Maintenance of OMHAC website.
- Development of behavioral health training for networks that provide services to older adults.
- Support and training for Healthy IDEAS, Mental Health First Aid for Older Adults and other best practices as requested.
- Provide a written quarterly report to ODMHSAS that documents provision of services described above.
- Advocacy Chronic Recovery Flex Funds
This contract is to provide funding to support the implementation and sustainability of programming associated with
Diabetes Self-Management Education (DSME). Contractor shall:
- Submit a plan to ODMHSAS for the use of funds to be spent on costs associated with the implementation
and sustainability of DSME programming specific to the Contractors needs.
- Submit outcomes of the approved plan to ODMHSAS.
- Advocacy Consumer Advocacy and Support
Contractor shall furnish the necessary resources to provide consumer advocacy and support to state treatment
providers to facilitate behavioral health treatment system initiatives that promote promising practice within the health and wellness field.
Contractor shall:
- Provide a telephone line, with full-time coverage during business hours, for individuals seeking information,
referrals support, and advocacy related to services for persons with behavioral health issues.
- Furnish a cost-free library on behavioral health disorders and issues, family support resources, and other relevant information to
support behavioral health treatment providers. Information may include brochures, books, periodicals,
and audio/visual media.
- Provide a representative to meet quarterly with the ODMHSAS liaison to
review contract activities and assist with matters of mutual concern.
- Participate in key statewide stakeholder boards, commissions, workgroups, and task forces.
- Work with ODMHSAS legislative liaison to educate lawmakers regarding the social
and economic costs of untreated behavioral health.
- Advocate and educate providers about public policy, to include trainings and monthly CEU opportunities.
- Collaborate with other consumer, youth, and family serving advocacy organizations through the Oklahoma Recovery Alliance (OKRA)
including, but not limited to representation at monthly meetings, co-sponsoring events, and cross promoting peer programming, recovery,
and wellness activities as a way to ensure consumer voice statewide.
- Provide a quarterly written report of activities pursuant to the Statement of Work.
Contractor shall provide such detail as ODMHSAS may require. Such report shall be submitted to the ODMHSAS no later than the 10th day of the
following the end of each quarter (e.g., the 10th of April and July).
- Advocacy Consumer and Family Advocacy
Contractor shall furnish the necessary resources to provide consumer and family advocacy services. Contractor shall:
- Maintain a statewide office to conduct all routine administrative tasks associated with such office operations.
- Establish NAMI affiliate organizations across Oklahoma and within each county.
Provide leadership support, guidance and ongoing technical assistance to all affiliates in terms of peer and family support programming such
as Family-to-Family, NAMI Basics, In Our Own Voice, NAMI Connections, and Family Support groups. Keep record of these programming elements
such as attendance and contact information.
- Develop and establish local referral and support networks across the state utilizing peer programming such as Family-to-Family,
Basics, In Our Own Voice, NAMI Connection and Family Support groups by collaborating and partnering with affiliates.
- Participate on key statewide stakeholder boards and commissions.
- Conduct regional education workshops and leadership trainings utilizing technology in order to accomplish this when appropriate.
- Provide and maintain a tool free phone and website that provides information, referral and advocacy to people in need.
- Participate in trade shows and awareness activities including the Childrens Conference,
the Prevention and Recovery Conference, and other events hosted by family and peer-run organizations.
- Host at least one (1) drug, alcohol and tobacco-free social activity during National Recovery Month.
This activity can include a rally and walk/run event, education event, or special celebration.
- Collaborate with other consumer, youth, and family serving advocacy organizations through the Oklahoma Recovery Alliance (OKRA),
the Childrens Behavioral Health Network (CBHN) and local Systems of Care (SOC) coalitions including, but not limited to representation at
monthly meetings, co-sponsoring events, and cross promoting peer programming, recovery, and wellness information, events and activities as a
way to ensure consumer voice across the state.
- Meet quarterly with designated ODMHSAS representative to review issues of shared concern and advocacy efforts of NAMI-Oklahoma.
- Distribute information:
- Quarterly newsletters in electronic and hard copy form;
- Lending library on mental health issues and associated literature; and
- Maintain and promote an active speakers bureau of both consumers and family members of consumers with mental health issues.
- Utilize social marketing techniques to distribute information mentioned above and have a presence via social media platforms to
better reach consumers and family members. Include real time updates to local and national websites with information about how to locate services,
programs, and support groups.
- Distribute and update the list of family support group meeting locations, number of those in attendance,
frequency of the group meetings and partnerships/referrals to local treatment providers, if any.
- Conduct surveys with affiliates and program participants to measure interests and needs regarding services, supports, outcomes,
events, programs, and activities available to them. Collect information and provide data back to ODMHSAS representative. Develop survey
instrument in conjunction with the ODMHSAS representative(s).
- Provide a quarterly written report of the activities carried out pursuant to the Statement of Work.
Contractor shall provide such detail as the Department may require. Such report shall be submitted to ODMHSAS no later than the 10th day of the
month following the end of each quarter (i.e., the 10th of October, January, April, and July).
- Advocacy Consumer Conference and Training
For purposes of this agreement the scope of work will include supporting the attendance of parents, youth,
and other family members at conferences, trainings, and approved meetings, subject to prior approval of the ODMHSAS,
with the express intent to strengthen members skills in the development of consumer/family/youth networks and leadership skills
throughout Oklahoma.
- Expectations regarding reporting of conference participation, and format for reporting conference offerings and potential
impact on strengthening members skills in the development of consumer/family/youth networks and leadership skills throughout
Oklahoma shall be made prior to entering travel status.
- Compensation will be provided on a cost-reimbursement basis upon receipt of the satisfactory documentation to
substantiate authorized expenses, approved by the ODMHSAS Director of Advocacy and Wellness.
All in-state and out-of-state travel reimbursement rates will be applied and sufficient documentation will be maintained by Contractor to
confirm detailed compliance with travel policies related to mileage, per diem, and lodging.
- Advocacy Family Support and Parent Coaching
Under the direction of the Oklahoma Department of Mental Health and Substance Abuse Services, Parents Helping Parents (PHP),
will help develop chapters, recruit and support parent coaches for families impacted by substance abuse issues. Contractor shall:
- Identify and consult with communities interested in starting chapters of PHP.
- Work with the Childrens Behavioral Health Network to identify support parents in regional System of Care communities.
- Provide trainings on relevant family topics such as self-care and codependency.
- Organize and identify parents to be trained and participate in the Parent Coach Program.
- Provide a quarterly written report of the activities carried out pursuant to the Statement of Work.
Contractor shall provide such detail as the Department may require. Such report shall be submitted to the Coordinator of
Community Advocacy and Wellness no later than the 10th day of the month following the end of each quarter
(i.e., the 10th of October, January, April, and July).
- Number of active chapters and participants;
- Number of Parent Coaches identified;
- Number of parent support groups, topics, and number of parents who attended; and
- Any other pertinent activities.
- Advocacy Family Support, Education and Advocacy
The Department separately contracts with the state chapter of the National Alliance on Mental Illness (NAMI Oklahoma).
In that regard, NAMI Tulsa agrees to work with NAMI Oklahoma and the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS)
to pursue mutual missions of support, education, and advocacy. Contractor shall furnish the necessary resources to provide these services.
Contractor shall:
- Distribute information and materials to support and educate families and significant others of individuals who suffer
from a mental illness, parents who have a child with a serious emotional disorder, and consumers of mental health
services.
- Furnish a cost-free, easily accessible resource library with information on severe mental illnesses, serious emotional disorders,
and other relevant information. Library content may include brochures, books, periodicals, and audio/visual media.
he Contractor may, however, recoup costs for materials that are not returned, in accordance with the Contractors
library policy.
- Provide a representative to meet with the appropriate ODMHSAS program staff member to review
contract activities and assist with matters of mutual concern.
- Collaborate with other consumer, youth, and family serving advocacy organizations through the Oklahoma Recovery Alliance (OKRA)
including, but not limited to representation at monthly meetings, co-sponsoring events, and cross promoting peer programming, recovery,
and wellness activities as a way to ensure consumer voice across the state.
- Provide a quarterly written report of the activities carried out pursuant to the Statement of Work.
Contractor shall provide such detail as the Department may require. Such report shall be submitted to the Coordinator of Community Advocacy
and Wellness no later than the 10th day of the month following the end of each quarter
(i.e., the 10th of October, January, April, and July).
- Advocacy Latinx Advocacy and Education Peer Support Services
This contract is to provide advocacy and education services related to the Latinx population of Oklahoma in order to improve access and reduce disparities.
- Contractor shall:
- Provide education services related to the Latinx population of Oklahoma. Services shall include:
- Spanish Translation of the ODMHSAS Peer Recovery Support Specialist Training Manual.
- Development of the Latinx Peer Support Specialty training.
- Support on the continued implementation of the ODMHSAS Latinx Specialty training by facilitating the training quarterly in partnership with the ODMHSAS Peer Program.
- Timeline:
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December 2020
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Contract preparations and execution
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January 2021
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Spanish Translation of PRSS Core Curriculum
|
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February 2021
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Spanish Translation of PRSS Core Curriculum and Development of PRSS Latinx Specialty Track
|
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March 2021
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Development of PRSS Latinx Specialty Track
(in English) 3 hours training
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March 1, 2021
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Completion of Translation of PRSS Core Training Curriculum.
|
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April 1, 2021
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Latinx Specialty Track Curriculum Submitted
for Approval
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April-May 2021
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Approval Continued
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June 2021
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Training date scheduled (3 hours Latinx
Specialty Track)
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- Advocacy Nicotine Replacement Therapy Project
Contractor shall provide the resources necessary for development and implementation of consumer cessation assistance
procedures for consumers identified as tobacco users, during the period of admission up to 2 weeks into the Contractors Residential Treatment Program.
Contractor shall:
- Assess for tobacco use at screening and intake, and use the 5As model.
For individuals identified as tobacco users, a tobacco dependency diagnosis (in accordance with the DSM5) shall be included in the
intake assessment summary.
- Offer each consumer who uses tobacco, cessation assistance upon admission to residential treatment, and will ensure that every
consumer who receives Nicotine Replacement Therapy (NRT) enrolls with the Oklahoma Tobacco Helpline (OTH) for services and supports through
a faxed referral process.
- Consultation between the consumer and the treatment professional shall determine to the appropriate level of nicotine
replacement product to be provided, and the duration of its use. Contractor shall purchase NRT for the period of admission up to two weeks
into the Contractors Residential Treatment Program.
- Contractor will work with ODMHSAS Central Office staff to establish an appropriate workflow and process that enables
consumers the ability to access the OTH coaching sessions via phone.
- Offer cessation informational materials and support groups for consumers wishing to engage in tobacco cessation
efforts during their stay in the Contractors Residential Treatment Program.
- Submit a monthly report, including the following:
- Number of people admitted into the Residential Treatment Program who identified as a tobacco user;
- Number of people who received NRT;
- Number of people who enrolled with the OTH for services and supports; and
- Number of support groups offered for consumers wishing to engage in tobacco cessation efforts.
- Acknowledge the receipt of the quarterly OTH fax referral report, and utilize this report information to ensure that the
Contractors list of individuals referred/enrolled in OTH matches.
- Submit a properly completed invoice, no later than 30 days after the end of each month, and include the following items:
- Name, address, and FEI number of the contractor.
- Invoice date.
- Period covered by invoice.
- Purchase order number.
- Other data, reports, information or documentation required by other conditions of the contract.
- Detail of the services provided (ex: the dollars expended on NRT) and in accordance with the terms and conditions of this agreement.
- Contractor shall not utilize funds for any activity not directly related to the
coordination of the Nicotine Replacement Therapy Project (NRTP).
- Advocacy Peer Run Drop In Center
The ODMHSAS implements Peer Run Drop-In Centers (PRDIC) as part of their larger effort to create community based services
and supports that empower and promote holistic wellness and recovery for Oklahomans with mental illness, substance abuse, or co-occurring disorders.
Treatment services shall not be provided or housed at the PRDIC. Contractor shall:
- Sustain and operate a PRDIC, in the area specified by ODMHSAS, for persons to engage with, in addition to (or rather than)
seeking treatment from clinical programs as a way for consumers to visit and seek support from peers, participate in social activities,
or simply relax and have fun.
- Offer services on evenings, weekends, and holidays, when clinical mental health services might be unavailable.
- Provide opportunities for connection, mutuality, and empowerment by planning and directing the drop-in centers activities.
Participants may learn practical lessons about planning, budgeting, and working. More importantly, allow the participants the ability to develop a
sense of responsibility, self-worth, and ownership of their recovery. Rather than focusing on treatment of an illness, create space for the PRDIC to
stress personal values of recovery and self-determination.
- Target adults ages 18 and above with serious mental illness (SMI), substance abuse, or co-occurring disorders,
who need and want community based, peer supports to assist with living a satisfying, hopeful, contributing life in the community of their choice.
Participants are individuals who may still have symptoms but wish to seek services outside of, or in conjunction with, the traditional mental health
and substance abuse service system. The services provided at the PRDIC are to be provided by people who have lived experience with their own mental
health, substance abuse, or co-occurring diagnosis and have experience in providing peer support and/or advocacy services. Participants may join the
PRDIC regardless of their service area.
- Submit monthly reports to the Director of Peer Programming and Integration in a format determined by ODMHSAS.
- Advocacy Special Population Outreach
Under the direction of the Director for Peer Programming and Integration,
Contractor shall provide outreach, support and consultation for youth and young adults in the Oklahoma City metro area, ages 13-26,
who may need services and assist them with accessing those services and developing community supports.
- Contractor shall provide at least one full-time staff member and the resources needed to accomplish the following activities:
- Conduct outreach activities, including street outreach to youth and young adults who may need but are not receiving services and support.
- Refer and link youth and young adults to services available at the Contractors agency or other appropriate
community-based and health-related services.
- Provide technical assistance, training, and consultation to interested community partners on topics such issues faced by
youth and young adults who identify as LGBTQ and ways to support them using curriculum provided by SAMHSAs Addiction Technology Transfer
Network LGBT, or other approved by the ODMHSAS.
- Provide a safe space, resources, and other needed materials necessary for the facilitation of education and support groups.
Topics include, but are not limited to: wellness, tobacco cessation, seeking safety, sexuality, substance abuse/use, self-esteem,
leadership skills, etc.
- Conduct periodic surveys with youth and young adults participating in the program to measure interests and needs regarding services,
supports, events, programs, and activities available to them.
- Provide supportive and consistent supervision of staff member(s) to ensure program success and that the needs of the
youth and young adults are being addressed appropriately and consistently.
- Attend training, approved by ODMHSAS, specific to youth and young adult mental health and substance abuse population
to enhance knowledge and ability to provide outreach and education for this population.
- The Contractor will provide quarterly reports that will include:
- Outreach Activities: The number of youth and young adults contacted, number contacted who received referrals/linkages
and the locations they were referred/linked with;
- Education and Support Groups: The number and type of groups held during the month, and the number of
participants who attended each group;
- Training and Consultation Activities: The number of trainings/consults provided during the month, the name of the agencies who
received the training/consultation and a general description of training/consultation content;
- Staff Development: The number of trainings referenced above that were attended by Contractor staff during the month; and
- Survey Data: The aggregate information provided by the responses to the interest survey to be developed collaboratively with youth,
young adults, Contractor and the ODMHSAS.
- Child, Youth, Young Adults, & Families
- Definitions
ABC Attachment and Biobehavioral Catch-up
ABCC A Better Chance Clinic
A-CRA Adolescent Community Reinforcement Approach
Active Participant a participant active in Family Drug Court at any point during the month of interest
and whose information has been updated in DC Webs in the past 60 days including participants who may have graduated or have
been terminated from the court during the month of interest. This also includes any participant that is absent without leave
for less than 30 days.
ASI - Addiction Severity Index
Behavioral Health Crisis - Refers to an immediate significant disturbance of emotional, behavioral,
or psychiatric functioning that is best served by an immediate response with the child and their caregivers.
BHA - Behavioral Health Aide as defined in Administrative Rule 450:1-1-1.1.
BISSS Behavioral Intervention Services in School Setting
CADC - Certified Alcohol and Drug Counselor
Call - Refers to land line or mobile telephone calls into the Call Center from any family, youth,
school, police, or other source requesting CMRS-Childrens Mobile Response and Stabilization Services for one or more
children under 25 experiencing a behavioral health crisis. Available 24 hours a day, 7 days a week, 365 days a year.
CARE Project Comprehensive Approaches to Recovery Enhancement Grant
CC Care Coordinator
CCFF Center for Children and Family Futures
CF Celebrating Families evidence-based program that is an intergenerational, family skills building curriculum
designed to support and maintain recovery from substance use and addiction; improve the health and well-being of children and
family members; and increase family reunification. The program strengthens family life and is comprehensive, developmentally
appropriate, and relevant for diverse cultures and includes all family members.
Children - any individuals between 0 and 21 years of age
CLAS Cultural and Linguistically Appropriate Standards; national guidelines for providing culturally
and linguistically appropriate services
Components for Enhancing Clinician Experience and Reducing Trauma (CE-CERT)
- is to address the impact of secondary exposure produced by professional helping role with person who have experienced trauma.
It combines theoretical basis with operational skills to assist clinicians and supervisors in addressing the issue in the day to
day working milieu.
COS - Circle of Security
CPP - Child Parent Psychotherapy
CPS - Certified Prevention Specialist
CRA - Community Reinforcement Approach
Deferred Call A call in which the family requests that an MRT respond face to face to the emergency
at a later time.
Early Childhood Mental Health Consultation (ECMHC) A capacity building and problem solving intervention implemented
in early childhood settings. A professional consultant with infant/early childhood mental health (ECMH) expertise develops a
collaborative and reflective relationship with a consultee(s) within a program in order to enhance the quality of young
childrens social and emotional affective environments. Consultation aims to strengthen the capacity of staff, families,
programs, and systems to promote positive social and emotional development as well as prevent, identify, and reduce the impact
of mental health problems among young children and their families.
ECMHC Advisory Committee Committee comprised of representatives from Oklahoma State Department of Health
Child Guidance Service (Warmline), OKDHS Child Care Services, and the ODMHSAS, including the Early Childhood Mental Health
Consultant/Mentor and the Infant and Early Childhood Services Manager. This committee leads the activities of the ECMHC
Network including training, support, review of consultant applicants and evaluation. The committee is tasked with the
strategic plan for ECMHC and is aligned within the Oklahoma Infant and Early Childhood Mental Health State Strategic Plan.
ECMHC Network Network of consultants across participating agencies as well as private practitioners
who meet qualifications to provide ECMHC.
Early Childhood Mental Health Consultant/Trainer (ECMHC/T) - A licensed mental health provider with expertise
in infant and early childhood mental health and experience providing consultation and support to providers in group care.
The ECMHC/T co-facilitates the ECMHC orientation and provides training, technical assistance and mentoring to consultants
within the ECMHC network to assure fidelity toward a best practice ECMHC model.
Embedded Care Coordinator - provides service coordination to youth identified in the child welfare system.
The Care Coordinator is responsible for comprehensive and intense coordination of behavioral health services for children in
custody who have complex psychosocial needs. Responsible for serving 8 to 10 youth at any given time. Provides, facilitates,
coordinates and follows up on behavioral health care that is based on the strengths, needs and cultural of the youth and shall
include family involvement.
Family Treatment Court Treatment Provider service provider contracted by ODMHSAS to perform assessment
and treatment services to Family Treatment Court participants.
FEP When people are early in their experience with symptoms of psychosis as defined in the DSM V
(excluding psychotic symptoms related to substance use or medical conditions) and early in their experience with treatment
FSP Family Support Provider as defined in Administrative Rule 450:1-1-1.1.
GAIN - Global Appraisal of Individual Needs
GAIN SS - Global Assessment of Individual Need Short Screener
GPRA the Government Performance and Results Act
Hours of Mobility - Refers to the hours for which CMRS-Childrens Mobile Response and Stabilization
Services providers are expected to provide the capacity for a mobile response in the community when necessary:
24 hours a day, 7 days a week, 365 days a year.
Infant and Early Childhood Mental Health Co-leads (also referred to as IECMH Co-leads) - ODMHSAS and OSDH
personnel responsible for providing leadership to support infant and early childhood mental health efforts
through oversight of the Oklahoma Infant and Early Childhood Mental Health Strategic Plan and Project LAUNCH
LBHP Licensed Behavioral Health Professional as defined in Administrative Rule 450:1-1-1.1.
LMHP Licensed Mental Health Professional as defined in Title 43A 1-103(11)
through oversight of the Oklahoma Infant and Early Childhood Mental Health Strategic Plan and Project LAUNCH
Manager of Infant and Early Childhood Services one of the two Infant and Early Childhood Mental Health
Co-leads who also serves as the Project Director for the SOC² Grant and will serve as the primary point of contact between
the Contractor and the ODMHSAS.
MAT - Medication Assisted Treatment
National Wraparound Initiative (NWI) - The National Collaborative tasked with the development of nationally
recognized and accepted wraparound tools, training materials and standards.
OKDHS - Oklahoma Department of Human Services
OKFDC Oklahoma Family Drug Court
Oklahoma Child Care Warmline Statewide program that provides telephone support and consultation to child
care providers. Serves as the access point to request consultation services and maintains all data and information regarding
referrals to the network. The Warmline Coordinator oversees assignment of referrals to consultants in the network and assures
that referrals meet contract eligibility criteria.
ONIT Oklahoma Now is the Time Initiative
O-YAY - Oklahoma Young Adults and Youth Initiative
PCIT - Parent Child Interaction Therapy
PFS Pay For Success
Project LAUNCH (Linking Action for Unmet Needs in Child Health) A grant program of the federal Substance
Abuse and Mental Health Administration, seeks to promote the wellness of young children birth to age eight. Project LAUNCH focuses
on improving the systems that serve young children with the goal of helping all children reach physical, social, emotional,
behavior and cognitive milestones. This grant was awarded to the Oklahoma State Department of Health (OSDH) with ODMHSAS as the
Early Childhood State Wellness Partner.
PRSS Peer Recovery Support Specialist as defined in Administrative Rule 450:53.
QIC-CCCT Quality Improvement Center for Collaborative Community Court Teams.
RA1SE NAVIGATE Early Treatment Program Promising practice, coordinated specialty care approach created
by Dr. John Kane funded by the National Institutes for Mental Health. Recommended by SAMHSA for implementation by states.
This program was designed to treat people who are experiencing psychosis related to mental illness, specifically schizophrenia
and schizoaffective disorder.
SED - Serious Emotional Disturbance
SF Strengthening Families / Strengthening Families Birth to 3 (SFP/SFP B23) evidence-based family
skills training program found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children,
and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with
their children and learn more effective parenting skills.
SMI and SED (State and Federal Block Grant Definition) - Children with SED refers to persons from birth to
age 18 and adults with SMI refers to persons age 18 and over; (1) who currently meets or at any time during the past year has
met criteria for a mental disorder including within developmental and cultural contexts as specified within a recognized
diagnostic classification system (e.g., most recent editions of DSM, ICD, etc.), and (2) who displays functional impairment,
as determined by a standardized measure, which impedes progress towards recovery and substantially interferes with or limits
the persons role or functioning in family, school, employment, relationships, or community activities.
System of Care (SOC) Best Practice Model - (as established by SAMHSA through the National Technical Assistance
Center for Childrens Mental Health) is a comprehensive spectrum of mental health and other support services which are organized
into a coordinated network to meet the multiple and changing needs of children and adolescents with serious emotional disturbance
and their families. It is youth guided, family driven, community based, needs driven and culturally competent. A local community
team, with significant parent representation and involvement, serves as the primary coordinating body regarding the needs of
children and families to be served.
System of Care: Strengthening Our CareNet (SOC²) Grant awarded to the Department by the Substance Abuse and
Mental Health Services Administration (SAMHSA). A large focus of this grant is to improve access to and the quality of mental
health services for infants, young children, and their caregivers statewide.
T-ASI - Teen Addiction Severity Index
TFCBT Trauma Focused Cognitive Behavioral Therapy
The ASAM Criteria - American Society of Addiction Medicine Patient Placement Criteria
Transition to Independence Process (TIP) - A best practice process developed by the National Network on
Youth Transition for Behavioral Health. It is a practice model for youth and young adults with emotional/behavioral difficulties
to: a) engage them in the planning process of their own future; b) provide them with developmentally-appropriate, non-stigmatizing,
culturally-competent, and appealing services and supports; and c) involve them and their families and other informal key players
in a process that prepares and facilitates them in their movement toward greater self-sufficiency and successful achievement of
their goals related to the relevant transition domains of employment/career, educational opportunities, living situation,
personal effectiveness and wellbeing, and community-life functioning.
Trauma-Focused Cognitive Behavioral Therapy - An empirically supported treatment for traumatized children.
The goal of Trauma-Focused Cognitive Behavioral Therapy (TF-CBT) is to help address the unique biopsychosocial needs of
children who have significant behavioral or emotional problems that are related to traumatic life events, and their parents
or primary caregivers. It combines trauma-sensitive interventions with cognitive behavioral therapy.
Triage of calls - Refers to the process of collecting information from callers to determine if
an emergency response is required and facilitating the proper response.
Warmline Transfer - Refers to the act of establishing a three-way conference call including the caller,
the crisis call specialist, and the CMRS-Childrens Mobile Response and Stabilization Services provider followed by the
crisis call specialist dropping out of the call after having made introductions and transferring relevant information to the
caller and the CMRS-Childrens Mobile Response and Stabilization Services provider.
Wraparound - The high fidelity Wraparound process is a way to help families with complex needs stay connected as a
family and to help the child stay in the community. It empowers the child and family to learn how to utilize natural and formal
supports successfully. The Wraparound process is driven by the family and their team of natural and formal supports.
YAT - Young Adults in Transition that are between the ages of 18-25
Young Adults - any individuals between the ages of 16-25.
Young Children Children age 0-5 and/or their caregivers.
Youth - any individuals between the ages of 13-17
- Child, Youth, Young Adults & Families Fixed Rate Services
- Child, Youth, Young Adults & Families Child Early Intervention Services
Contractor shall furnish the necessary resources to provide appropriate early intervention services to children in the
State of Oklahoma. Early intervention services is a school-based sanctioned service to children who are, or who have been, using or
abusing substances, and/or those at risk such as children impacted by a family of addiction and/or have one or more of the following:
early sex, chemical/substance use, drop in grades, change in friends, change in appearance (clothes, hygiene, etc.), sudden mood
changes, discipline problems, problems with the law, family argument or withdrawing from family, absences, truancy, and increased
tardiness. Services are for the purpose of assisting children in the identification of personal substance use problems and developing
motivation for corrective action which may include screening and therapeutic education on substance use; brief family counseling;
and evaluation to guide referral and assistance with therapeutic linkages. School-based services may be provided at the school or
in the community and be provided by substance use treatment or prevention professionals or staff working toward certification or
licensure in one of the following disciplines: CPS, CADC, or LBHP. Only LBHPs are allowed to provide psychotherapies.
WORK REQUIREMENTS:
- Contractor shall utilize evidence-based strategies in all aspects of the program;
- Contractor shall possess a service agreement with each school where early intervention
services are provided;
- Contractor shall obtain and maintain a file of parental permission slips for children involved
with early intervention services;
- Contractor shall provide services that are culturally-responsive to the childrens needs
and their family environments;
- Contractor shall document and maintain files on services provided to children grades K through 12 who are eligible
for early intervention services;
- Contractor shall receive self-referrals or referrals through the school;
- Contractor shall provide early intervention services to or on behalf of a specific student which are limited to
10 paid hours per contract year and shall be reported as identified by ODMHSAS;
- Contractor shall utilize individual, family, or groups of up to 10 students to provide services to those entering
the early intervention services; and
- Early intervention staff will attend 16 hours of substance use-related
continuing education training.
PERFORMANCE MONITORING:
- Contractor shall provide the aggregate outcomes for all students served annually to ODMHSASs designated Field
Services Coordinator by June 25th for the preceding contract period including, but not limited
to the following:
- The total number of students who received early intervention services under
this Contract;
- The number of these students returning to school or who graduated;
- The number of these students who did not complete their current grade or graduation
because they dropped out;
- The number of students referred to the schools student assistance program for
additional referrals
- The number of students who left school prematurely due to other causes;
- The age, race, gender, and grade level of each student served; and
- The school names and names of cities.
- Early intervention staff will provide documentation of attendance at 16 hours of related continuing
education training.
- Child, Youth, Young Adults & Families Child Outpatient Substance Abuse Treatment Services
Contractor shall provide trauma-informed therapeutic services in an outpatient setting and provide therapeutic services
to assist children in developing skills to cope with substance use/dependency and co-occurring issues. These services will assist
in increasing the global assessment of functioning score; improving the educational skill level; improving family relationships;
and improving the cooperation among peers/ adults, and life/social skills.
WORK REQUIREMENTS:
- Treatment Services:
- Contractor shall provide services that are evidence-based or promising practices
designed for children;
- Contractor shall provide services that involve the multiple systems impacting children including, but not limited
to, family, school, child welfare, and criminal justice, as evidenced by reports received from external entities and
correspondence (e.g., progress notes and court reports provided by the provider agency);
- Contractor shall provide trauma-informed services specific to childrens trauma issues, as evidenced by
program curriculum; and
- Contractor shall conduct Teen Addiction Severity Index assessments and the Adolescent American Society of
Addiction Medicine Patient Placement Criteria 2R.
- Contractor shall provide therapeutic services for children with distinctive treatment needs including, but
not limited to:
- Children in the juvenile justice system;
- Children in the child welfare system;
- Children with serious emotional disturbances;
- Children receiving special education services from the school system;
- Children who are gay, lesbian, bisexual, or transgendered;
- Children with co-occurring mental health and substance use disorders; and
- Children who are homeless or precariously-housed.
- Contractor shall provide services that are culturally-responsive to the childrens needs and
their family environments.
PERFORMANCE MONITORING:
- Contractor shall provide documentation that staff rendering services have received training annually within the
calendar year specific to children, as evidenced by training certificates, college transcripts, in-service training, etc., in the
following:
- Evidence-based treatment approaches;
- Family dynamics and family therapy;
- Sexual and physical abuse;
- Childrens growth and development;
- Trauma-informed services for children;
- Psychopharmacology;
- Cognitive impairments;
- Healthy boundaries; and
- Self-care.
- Contractor shall report on ODMHSASs information system, in accordance with ODMHSAS policy, all services provided
by Contractor to each consumer, regardless of the funding source. Services provided shall be reported under the appropriate
contract source code, based on the payer for the specific service delivered. Any service not billed to another payer and
reported accordingly shall be reported on the Contract Source Code(s) identified in section IV (COMPENSATION) of
the Contract.
- Child, Youth, Young Adults & Families Child Residential Treatment
Contractor shall provide trauma-informed therapeutic services in a residential setting and provide a safe environment
to children in order to allow them to develop skills to cope with substance use and co-occurring issues.; improving the educational
skill level; improving family relationships; and improving cooperation among peers and adults and life and social skills.
WORK REQUIREMENTS:
- Treatment Services:
- Contractor shall provide services that are evidence-based or promising practices designed for children.
- Contractor shall provide services that involve the multiple systems impacting children including, but not limited to, family, school, child welfare, and criminal justice, as evidenced by reports received from external entities and correspondence (e.g., progress notes and court reports provided by the provider agency);
- Contractor shall provide trauma-informed services specific to child trauma issues, as evidenced by program curriculum including but not limited to Seeking Safety;
- Contractor shall maintain staff that are trained and provide Evidence Based Practices such as Adolescent Community Reinforcement Approach, Cognitive Behavioral Therapy, Motivational Interviewing, Motivational Enhancement Therapy as evidenced by training certificates.
- Contractor shall provide documentation that direct care and educational staff have received training annually within the calendar year specific to children, as evidenced by training certificates, college transcripts, in-service training, etc., in the following:
- Trauma-informed care;
- Child growth and development;
- Child substance use disorder;
- Conflict resolution;
- Healthy boundaries;
- Ethics; and
- Self-care.
- Contractor shall provide documentation showing therapeutic service-rendering staff have received training annually within the calendar year specific to children, as evidenced by training certificates, college transcripts, in-service training, etc., in the following:
- Evidence-based treatment approaches;
- Family dynamics and family therapy;
- Sexual and physical abuse;
- Child growth and development;
- Trauma-informed services for children;
- Psychopharmacology;
- Cognitive impairments;
- Healthy boundaries; and
- Self-care.
- Contractor shall provide culturally-sensitive services for children with distinctive treatment needs including, but not limited to:
- Children in the juvenile justice system;
- Children in the child welfare system;
- Children with serious emotional disturbances;
- Children receiving special education services from the school system;
- Children with sexually-related conflicts;
- Children with co-occurring mental health and substance use disorders; and
- Children who are homeless or precariously-housed.
PERFORMANCE MONITORING:
- Contractor shall report on ODMHSASs information system, in accordance with ODMHSAS policy, all services provided
by Contractor to each consumer, regardless of the funding source. Services provided shall be reported under the appropriate contract source code, based on the payer for the specific service delivered. Any service not billed to another payer and reported accordingly shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION)
of the Contract.
- Child, Youth, Young Adults & Families Child Therapeutic Academic Services
The State of Oklahoma appropriates funding to the Oklahoma Department of Mental Health and Substance Abuse Services for the purpose of assisting this alternative school in providing therapeutic, accredited academic services. This program provides accredited academic services in a therapeutic environment Monday through Friday. Staff is trained on the impact of substance use on children and families. The overall goal of the program includes establishing therapeutic accredited academic services within the alternative education system to reduce academic drop-out rates related to substance use. The objectives include increased school attendance; increased graduation; and decreased suspension or expulsion from school.
WORK REQUIREMENTS:
- Contractor shall provide therapeutic, accredited academic services daily, Monday through Friday, throughout the school calendar year.
- Contractor shall provide and document community referral information for recommended services for children served by the program.
- Contractor shall provide documentation that staff rendering services have received training annually within the calendar year specific to children as evidenced by training certificates, college transcripts, in-service training, etc., in the following:
- Evidence-based treatment approaches;
- Family dynamics and family therapy;
- Sexual and physical abuse;
- Child growth and development;
- Trauma-informed services for children;
- Psychopharmacology;
- Cognitive impairments; and
- The impact of substance use on children and families.
- Contractor shall provide services that are culturally-responsive to the childrens needs and their family environments.
- Access to services:
- In determining a consumers initial and ongoing eligibility for any service, Contractor may not exclude an individual based on the following factors;
- The consumers past or present mental health issues, including use of prescribed medications for such, substance use issues, or co-occurring disorder issues;
- The presumption of the consumers inability to benefit from treatment;
- The specific substance used by the consumer;
- The consumers continued substance use; and
- The consumers level of success in prior treatment episodes.
- Integrated Services:
- Contractor shall document the provision of formal integrated screening, assessment, and treatment for persons who have co-occurring mental health and substance use disorders according to ODMHSAS requirements;
- Contractor shall document the ability to recognize and report the prevalence of co-occurring disorders by reporting as identified by ODMHSAS; and
- Contractor shall document the means to refer or link individuals to appropriate services.
- Persons served:
- Services eligible for payment pursuant to this Statement of Work listed and defined in this document shall be delivered to persons presenting with substance use or co-occurring related problems, including family members and significant others of consumers, when appropriate, to support the primary consumers recovery;
- Incarcerated persons (those in penal or correctional institutions) shall not be served, unless they are specifically identified in the Compensation Section of this Contract as a population to be served; and
- Contractor shall give preference in admissions to the following target groups during the course of this Contract and in the following priority order:
- Pregnant women that inject drugs;
- Pregnant women with substance use issue;
- Individuals that injecting drugs;
- Women with dependent children; and
- Persons with HIV/AIDS or Hepatitis C.
- Tuberculosis services:
- Contractor shall develop policies and procedures for the implementation of TB services and documentation of services or referrals for each consumer;
- Contractor shall directly or through arrangements with other public or non-profit private entities routinely make available TB services to each individual receiving treatment for substance use. TB services means:
- Counseling the individual with respect to TB;
- Testing to determine whether an individual has contracted such disease;
- Testing to determine the appropriate form of treatment for the infected individual; and
- Referring or providing such treatment to the infected individual.
- Contractor shall implement infection control procedures established by the Centers for Disease Control, which are designed to prevent the transmission of TB, including the following:
- Screening of the consumers;
- Identification of those individuals who are at high risk of becoming infected;
- Meeting all state reporting requirements while adhering to federal and state confidentiality requirements; and
- Providing case management services to ensure that individuals receive such TB services.
- Treatment services:
- Contractor shall ensure that all services are assessment driven and individualized to meet the needs of the person served;
- Contractor shall use the current edition of the Addiction Severity Index (ASI), or a Teen Addiction Severity Index (TASI) and shall be administered at admission, six month review and at discharge (unless discharge occurs within 7 days of admission or is unplanned). All staff administering the ASI and the TASI must be a Licensed Behavioral Health Professional (LBHP) as defined in Oklahoma Administrative Code Title 450 Chapter 1. Starting July 1, 2014, all staff administering ASI must maintain documentation demonstrating successful completion of ASI training provided by an ODMHSAS-certified trainer no less than every five (5) years; and
- Contractor shall use the current edition of the American Society of Addiction Medicine Patient Placement Criteria (ASAM PPC) to determine the level of care for consumers. These criteria shall be used upon admission, continued care, and discharge. All staff administering ASAM must be a Licensed Behavioral Health Professional (LBHP) as defined in Oklahoma Administrative Code Title 450 Chapter 1. Starting July 1, 2014, all staff involved in level of care determinations must maintain documentation demonstrating successful completion of ASAM training provided by an ODMHSAS-certified trainer no less than every five (5) years.
PERFORMANCE MONITORING:
- Contractor shall report the aggregate outcomes for all students served annually to ODMHSASs designated Field Services Coordinator by June 25th for the preceding contract period.
- The total number of students who were assessed for services;
- The total number of students who received services under this Contract;
- The number of these students returning to school or who graduated;
- The number of these students who did not complete their current grade or graduation because they dropped out
- The number of students referred to the schools student assistance program for additional referrals.
- The number of students who left school prematurely due to substance use-related issue and other causes; and
- The age, race, gender, and grade level of each student served.
- Contractor shall document compliance with all Contract requirements in a way that allows ODMHSAS to monitor such compliance. Contractor shall only destroy such documentation upon permission received from ODMHSAS.
- Contractor shall maintain national accreditation throughout the term of this Statement of Work.
- ODMHSAS will monitor service quality utilizing National Outcome Measures indicators and domain ratings from the ODMHSAS Customer Survey. Contractor shall be evaluated according to the Substance Abuse and Mental Health Services Administrations (SAMHSA) National Outcome Measures, as follows:
- Reduced morbidity (for substance use - abstinence from drug and alcohol use, including decreased use of substance of abuse, nonuser stability, increasing perceived risk, increasing disapproval, and increasing age of first use; and for co-occurring disorders - decreased mental illness symptomatology);
- Employment/education (getting and keeping a job; workplace drug and alcohol policy; reduction in alcohol, tobacco, and other drug suspensions and expulsions from school; or enrolling in, staying in school, or completion of education);
- Crime and criminal justice (decreased criminality, incarcerations, and alcohol-related car crashes and injuries);
- Stability in housing (increased stability in housing);
- Social connectedness (family communication about drug use, increasing social supports and social connectedness);
- Access and capacity (increased access to services and increased service capacity);
- Retention (for substance use - increased retention in treatment, access to prevention messages, evidence-based programs and strategies; for co-occurring disorders - reduced utilization of psychiatric inpatient beds);
- Perception of care (consumer satisfaction; stakeholder input);
- Cost effectiveness; and Use of evidence-based practices; and
- Use of evidence-based practices.
- Contractor shall report on the ODMHSASs information system, in accordance with ODMHSAS policy, all services provided by Contractor to each consumer, regardless of the funding source. Services provided shall be reported under the appropriate contract source code, based on the payer for the specific service delivered. Any service not billed to another payer and reported accordingly shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Services shall be billed in 6-hour increments only after the identified consumer has received 6 hours of therapeutic, accredited service.
- Child, Youth, Young Adults & Families Child Trauma
Contractor shall furnish the necessary resources to provide trauma informed and trauma specific services to children who have experienced trauma.
WORK REQUIREMENTS:
- The Contractor shall furnish the necessary resources to provide the following:
- Services to promote the early identification of mental health and substance use needs and treatment for children (under the age of 18) who have experienced trauma. Criteria for services must include both the identification of the traumatic event and associated symptomology; or in cases of early intervention, the identification of the recent traumatic event and reason for services. Any therapies utilized must be research-based or promising practices. Specific interventions utilized shall be noted in the clients clinical record. Trauma specific clinical services must be provided by a Licensed Mental Health Professional or Licensed-Eligible Mental Health Professional. Additional support services to the child and family may be provided by any level of appropriate staff when applicable.
- Children with a serious behavioral disturbance shall be referred to the local Systems of Care, if one exists.
- If needed, referrals to other services in the community will be made throughout the process from intake to termination.
- Groups may not be billed under Child Trauma, without prior approval by the Department.
- Any clinical staff providing direct services, shall complete the online Trauma Focused Cognitive Behavioral Therapy (TF-CBT) training within 90 days of hire or completion of their probation and a copy of the certificate of completion should be kept in the employees file. Then within a reasonable time core staff should attend the live Introduction to TF-CBT training provided by the Department through the University of Oklahoma Health Science Center.
- After completion of the live TF-CBT training, clinical staff must participate in consultation calls a minimum of twice a month for 6 months. During this time they must staff a case through to completion, or continue the bimonthly calls until able to do so. Thereafter, they must then participate in the consultation calls at a minimum of one time per month. Each staff should keep a record of their participation
- It is then expected that therapists utilizing the TF-CBT model shall continue developing their skills by attendance of TF-CBT webinars, trainings on assessment, advanced TF-CBT, and special topics in child trauma treatment that are also provided
- Clinicians who have completed the requirements are expected to apply for national certification.
- Supervisors will be expected to participate in a quarterly supervisors call.
- All staff, regardless of role, licensure, or certification participating in this program, shall complete trauma-informed training(s) as identified by the Department. This is to include at a minimum the free 3-hour e-learning Trauma is Just the Beginning.
- The Contractor shall accept referrals from at least one other child-serving organization in the community. This shall include the local child advocacy center or child abuse and neglect response team, if one exists.
- The Contractor must secure affiliate agreements with appropriate community partners. Such agreements shall indicate a willingness by the community partners to complete any community satisfaction surveys conducted by the Contractor or the Department regarding the services to be provided.
- The Contractor is encouraged, as resources allow, to screen adult family members of the children with mental health needs being served and refer them to local mental health or substance use services providers, as applicable.
- Individuals fulfilling the terms of this contract shall attend any applicable meetings or trainings as determined necessary by the Department.
- Client data and services reported to the Department shall include identifying information about the children and their parent(s) and information to link the child and parent.
- Contractor shall be trained in and utilize the child trauma measures identified by the Department for screening and assessment, at a minimum at intake, treatment plan updates, and discharge.
- Contractor shall use the Child and Adolescent Trauma Screen (CATS) measure.
- Agencies shall screen children and youth, ages 3-17 years old, using the traumatic stress exposure portion of the CATS.
- The CATS is to only be administered by clinical level staff. At minimum staff should complete the CATS administration eLearning, and attend the live Assessment and Support training as available
- If the screen for exposure is positive, the remainder of the CATS should be completed with the child, youth, and caregiver for traumatic stress symptoms.
- If the assessment indicates clinical level of symptoms for treatment , then the child and family should be offered trauma-specific services, and the CATS should be administered at a minimum of each treatment plan update, and at termination of trauma treatment or discharge.
- Use of the short screener and other available CATS tools are encouraged throughout the course of treatment.
- Initial screen (positive or negative), including scoring, and additional screenings as indicated at treatment plan update and discharge, shall be reported on the CDC as per protocol.
- The Contractor shall report to the Department specific data outcomes identified by the Department.
PERFORMANCE MONITORING:
- The Department will monitor the performance of the Contractor. At a minimum, this will include ongoing reviews of certain performance indicators, and employee records showing appropriate training, credentials, and participation in consultation calls.
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by the Contractor as well as any other services to individuals otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
- The Department may conduct eligibility and service verification reviews on a random basis. Subsequent payments may be decreased according to the applicable Department rate schedule if ineligible individuals are reported and provided services based on ODMHSAS funding or if service delivery cannot be verified in the clients clinical record. A verification rate of less than eighty-five percent (85%) is ground for contract termination.
- Child, Youth, Young Adults & Families Children's Regional Crisis
- Child, Youth, Young Adults & Families Family Self-Sufficiency Program
This Contract is to assist families with creating a stable home environment in an effort to reduce out-of-home placement, increase school attendance, and reduce or mitigate contacts with law enforcement for the SED child(ren) within the family.
WORK REQUIREMENTS:
- Child, Youth, Young Adults & Families Family Treatment Court Treatment Services
Contractor shall provide trauma-informed therapeutic services in an outpatient setting. Contractor shall provide therapeutic services to assist participants and families in developing skills to cope with substance use, dependency, and co-occurring issues. These services will assist in increasing the global assessment of functioning score, educational skill level and improving family relationships, parenting skills, coping skills, and life and social skills.
WORK REQUIREMENTS:
- Treatment Services:
- Contractor shall provide services that are evidence-based or promising practices that are individualized and designed for participants, caregivers, and families.
- Contractor shall provide services that involve the multiple systems impacting participants including, but not limited to, family, OKDHS, and criminal justice, etc., as evidenced by reports received from external entities and correspondence (e.g., progress notes and court reports provided by the provider agency).
- Contractor shall provide trauma-informed services specific to trauma issues as evidenced by program curriculum.
- Contractor shall provide documentation that staff rendering services have received training specific to families as evidenced by training certificates, college transcripts, in-service training, etc., in the following:
- Evidence-based treatment approaches;
- Family dynamics and family therapy;
- Sexual and physical abuse;
- Trauma-informed services;
- Psychopharmacology;
- Cognitive impairments;
- Healthy boundaries;
- Self-care; and
- Confidentiality and ethics.
- Contractor shall provide assessment services and level of care to individuals referred by the Family Treatment Court (FTC) Team for the purposes of determining program eligibility and treatment need. This assessment shall minimally:
- Be completed prior to the FTC Team determination of eligibility, prior to graduation, at the point of any significant life change, and prior to revocation in order to determine appropriate level of care.
- Include administration of an ASI or T-ASI, assessment for stages of change, and utilization of the ASAM PPC-2R, and any other assessment completed to ascertain treatment eligibility and need.
- Contractor shall alternate insurance coverage and bill such source if applicable for outpatient substance use services provided to Drug Court participants unless written authorization has been granted by ODMHSAS.
- Contractor shall be a designated member of the FTC Team, sharing the common goal of decreasing recidivism and increasing treatment utilization for participants of the program. Contractor shall communicate with the Family Treatment Court Team by:
- Providing the FTC Team with a written interpretive summary of assessment results and treatment needs within 10 business days of assessment.
- Attending meetings with the FTC Team minimally two times per month and provide ongoing documentation regarding participants progress toward individualized treatment plan goals and ongoing assessment of participant needs to FTC Team
- Advocating for therapeutically-effective incentives, sanctions, and any other interventions.
- ODMHSAS discourages the Contractor from being a party to scheduling, administering, and otherwise being involved with drug testing practices. Contractor shall obtain written approval from the ODMHSAS-identified Field Services Coordinator for Family Treatment Courts by requesting permission, within 30 days of contract award, to schedule and administer tests. This request shall include:
- Justification of need to provide service to FTC program.
- Contractor and staffs role in scheduling and administering drug testing;
- A list of staff scheduling and administering drug tests. (Staff shall not include clinician-rendering services to the identified participant.)
- Policy and procedure on chain of custody of specimen.
- Costs to agency associated with drug testing.
- Policy and practice of collection of fees. This information shall include collection breakdown of all fees, how the fees were collected, and which party paid fees (participant, insurance, etc.). This policy shall be in compliance with Section 5 - Compensation.
- Contractor shall assist with development of FTC policy and procedures and participant handbooks providing input for revisions, annually at a minimum.
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
PERFORMANCE MONITORING:
- Contractor shall provide the FTC Coordinator with all information necessary to complete program evaluations requested by ODMHSAS. This includes, but is not limited to, assessment results, participant-identifying information, diagnostic impressions, and service referrals. ODMHSAS will review information submitted by FTC Coordinator minimally on a quarterly basis.
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by the Contractor as well as any other services to individuals otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- FTC participants shall be served regardless of income level. Contractors requests for compensation under this Contract to ODMHSAS shall be in compliance with ODMHSAS eligibility standards and shall be reported as identified by ODMHSAS.
- Child, Youth, Young Adults & Families Government/Professional/Sole Source Services
- Child, Youth, Young Adults & Families A Better Chance Family Treatment Court (OUHSC)
Contractor shall furnish the necessary resources to implement Attachment and Biobehavioral Catch-up (ABC) and Parent Child Interaction Therapy (PCIT) for the Oklahoma County Family Treatment Court (OKFTC) participants, their children, and caregivers to improve parent infant and child bonding.
WORK REQUIREMENTS:
- Contractor shall provide direct care services to OKFTC referrals and their families, as appropriate, and collaborate with referring OKDHS personnel as described in this Statement of Work. With proper consents for the release of confidential information, collateral information shall be gathered, assessed, and incorporated in the assessment and treatment planning processes.
- Contractor shall receive faxed referrals from the OKDHS workers in the OKFTC and the contractor will then schedule the appointment with the child and or family. The contractor will relay this appointment information to the OKDHS worker who made the referral and to the DHS Supervisor of the FTC.
- Contractor shall designate at minimum two (2) staff members to provide ABC and PCIT services at least part time.
- Contractor shall designate staff to participate in ABC training as needed. This will include having staff training in both the ABC-Infant and ABC-Toddler versions of the training.
- Contractor shall utilize funds to provide ABC pre/post session video coding with ABC Training Consultant.
- Contractor shall furnish the necessary resources to provide the following services:
- Create treatment plans, in conjunction with the families, for children served in the ABC Clinic programs
- Provide in home ABC services to those families in the OKFTC that qualify in order to help caregivers re-interpret children's behavioral signals so that they provide nurturance even when it is not elicited.
- Provide phone consultation at minimum one time monthly with members of the OKFTC team including but not limited to the OKFTC DHS Caseworkers, OKFTC Coordinator, and OKFTC Childrens Attorney to discuss needs related to assessment, referrals, treatment, and follow-up care of children of OKFTC participants.
- Contractor shall be a designated member of the OKFTC Team, sharing the common goal of decreasing recidivism and increasing treatment utilization for participants of the program. Contractor shall communicate with the OKFTC Team by:
- Providing the OKFTC team a completed assessment report and treatment needs within 4 weeks of conducting assessment.
- Attending meetings with the OKFTC Team minimally two times per month to address the following:
- Provide an update on any new children who have been assessed since the last court date.
- Discuss potential children in need of treatment services.
- Provide documentation regarding the progress of the child and/or family toward individualized treatment plan goals.
- Provide assessment of a child/familys continued needs to the OKFTC Team.
- Contractor shall designate at minimum one (1) staff member involved with the FTC to attend ODMHSAS designated trainings and conferences to enhance services to OKFTC families and children.
- Including, but not limited to, the National Drug Court Conference, the Childrens Behavioral Health Conference, the Prevention and Recovery Conference, the Specialty Court Conference, the annual Zero to Three Conference, and the annual Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) Grant Initiative mandatory All-Sites Meetings in Orange County, California.
- Contractor shall provide the services, supports and resources needed under the Comprehensive Approaches to Recovery Enhancement (CARE) Grant Project.
PERFORMANCE MONITORING:
- Contractor shall provide a quarterly written report of the activities carried out pursuant to this Statement of Work. Contractor shall provide such detail as ODMHSAS may require. Such report shall be submitted to the Sr. Manager of Family Treatment Court Programs no later than the 10th day of the month following the end of each quarter (i.e., the 10th of October, January, April, and July).
- Child, Youth, Young Adults & Families Child Basic SFP/CFP
Contractor shall furnish the necessary resources to implement the Strengthening Families (SF) and/or Celebrating Families (CF) program for a designated service area, children, and caregivers to enhance existing fixed rate services to improve permanency, enhance safety, and increase the well-being of participants and their families. Contractor shall serve counties designated by the ODMHSAS.
WORK REQUIREMENTS:
- Contractor shall:
- Designate a coordinator of SF and/or CF.
- Designate staff to participate in SF and/or CF.
- Submit an itemized budget to an ODMHSAS assigned designee at the beginning of the contract year for approval which shall include local travel, supplies and contracts for transportation, food, and additional service providers or treatment services not able to be obtained through another means.
- Utilize flexible funding to provide child care, transportation, and incentives to family members and students for participation in and or completing required pre- and post- test documents.
- Contractor shall complete a number of cycles of SFP and/or CFP determined by the ODMHSAS.
- Contractor shall complete end of cycle reports. This shall include completion of an Administrative Survey and facilitation of a Parent Survey. Both surveys are located on the Youth Information System (YIS); a paper version of the Parent Survey is available upon request.
- The Administrative Survey shall be completed within one month following the end of the cycle, and shall include (but not be limited to):
- Dates of the sessions conducted;
- Populations served:
- Number of participants;
- Number of staff participating;
- Staff feedback on process; and
- Successes and challenges/barriers during the cycle.
- The Parent Survey shall be completed by each member of the Parent Group during session 15.
- Contractor shall complete an annual report, due 30th of June and submit to an ODMHSAS designee. The report shall include but not be limited to the following
- Training or Professional Development;
- Names of staff or program receiving new licensing or certification;
- Name of organization/agency client was referred to for additional treatment or ancillary services;
- Total number of clients served;
- Total number of intakes/assessments completed;
- Total number of intakes/assessments but did not receive treatment from project staff;
- Total number of participants discharged from the program before completion of program; and
- Total number of participants graduated from the program.
- Coordinator shall:
- Coordinator will assist in developing policy, procedures, participant handbook, and training stakeholders/partners on project.
- Coordinator will engage and enhance faith-based, child welfare, and other community partners (i.e. volunteer, donation, referral).
- The coordinator will organize and schedule the SF and/or CF program and ensure all materials are ordered and disbursed to program staff.
- Facilitate the implementation of SF and/or CF with identified families as written.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contract through receiving timely updates of data once distributed by ODMHSAS and OU E-Team, and receiving the budget.
- ODMHSAS will review end of cycle and annual reports to ensure all deliverables have been met and review monthly budgets and invoices to ensure billing procedures were adhered to.
- Child, Youth, Young Adults & Families Equine Assisted Therapy
Contractor shall furnish the necessary resources to provide appropriate Equine-Assisted Psychotherapy to children in the State of Oklahoma. Equine-Assisted Psychotherapy shall be implemented according to standards set forth by a national certifying body to meet the needs that will effect fundamental personal change in the children.
WORK REQUIREMENTS:
- Contractor shall provide services designed by a national certifying body for Equine- Assisted Psychotherapy for children, recognizing the unique opportunity to modify risk factors that are still active and not yet complete in their influence on development. These services shall be documented in Contractors policy and procedures.
- Contractor shall ensure Equine-Assisted Psychotherapy is identified on the schedule and documented in progress notes.
- Contractor shall provide Equine-Assisted Psychotherapy for children who will benefit from this therapeutic approach as evidenced by curriculum.
- Contractor shall provide documentation on the appropriateness of this treatment for the individual child and family members, as evidenced by progress notes, service plan, or assessment.
- Contractor shall create and make available a satisfaction survey for Equine-Assisted Psychotherapy services to all individuals benefitting from this service including, but not limited to, parents, siblings, and other individuals involved in treatment and include results in quarterly report.
- Contractor shall create a quarterly report on all expenditures and activities, and how many individuals benefited from this contracted service.
- Contractor shall provide services that are culturally-responsive to the childrens needs and their family environments.
PERFORMANCE MONITORING:
- Contractor shall ensure Equine-Assisted Psychotherapy is identified on the schedule and documented in progress notes.
- Contractor shall document training provided for all levels of staff working with the Equine-Assisted Psychotherapy program related to, but not limited to, safety protocol and procedures, therapeutic relationships, and any other areas required by a national certifying body.
- Contractor shall submit a quarterly report including expenditures, activities, and survey results to the designated ODMHSASs Field Services Coordinator for Tulsa Boys Home.
- Child, Youth, Young Adults & Families Evaluation Services OKFTC CARE Grant (UConn)
INTRODUCTION:
- Contractor shall provide evaluation related to the Oklahoma County Comprehensive Approaches to Recovery Enhancements (CARE) Grant.
DEFINITIONS:
- CARE Comprehensive Approaches to Recovery Enhancements
- Evaluation - Activities centered around assessing the impact of the Comprehensive Approaches to Recovery Enhancements (CARE) Grant related interventions on the target population, uploading required data elements to federal funding source agency, participation in conferences and grantee meetings as is required, serving on grant related steering/leadership committees, providing assistance to ODMHSAS evaluator in developing database, qualitative assessment of program implementation and operational issues, cost analysis, and providing documentation of evaluation related activities for semi-annual reports.
- Project - Those activities taking place as part of the CARE Grant.
- OKFDC Oklahoma County Family Drug Court
- Funder - Refers to the Department of Health and Human Services, Substance Abuse and Mental Health Services funding award 1H79TI080293.
WORK REQUIREMENTS:
- The Contractor, as an independent Contractor and not as an agent of ODMHSAS, will provide the services as indicated and incorporated herein.
- The Contractor will design, develop, and implement the Comprehensive Approaches to Recovery Enhancements (CARE) Grant evaluation plan, in collaboration with ODMHSAS evaluation specialists and the funding source. The goal of this evaluation is to determine the impact of the CARE project on permanency and safety outcomes for children in foster care. It is the intent of the evaluation to compare the child welfare experience of OKFDC kids to a comparison group of kids within the same county who were placed in foster care for similar reasons but did not receive OKFDC/CARE services.
- Outcome measures will include examination of time to reunification, reentry rates, and differences in permanency type.
- The measurement of process variables derived from an AOD treatment perspective include: addiction severity at initiation and completion of OKFDC, time to entering treatment from date of child welfare referral, intensity of treatment services, completion rates of treatment, days of sobriety at completion of OKFDC, and episodes of returning to AOD use.
- To the extent possible, the principal investigator will measure confounding variables as those opportunities arise. Other relevant potential confounding variables to be considered include criminal involvement status and the frequency of judicial rewards and sanctions and employment status.
- In addition to more long term outcomes, the evaluators will analyze data on required performance measures as those become identified by the funder.
- Evaluation will also include qualitative research and data analysis to examine the experience of key stakeholders.
- The data to be analyzed by Contractor will come from multiple Oklahoma sources such as the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS), the Oklahoma Department of Human Services (ODHS) and the Oklahoma University Health Sciences Center (OUHSC).
- Contractor shall utilize data from the State of Oklahoma child welfare administrative database (ODHS) to access information on permanency outcomes, and the state criminal activities database will be used to access information on criminal involvement status.
- Reunification and reentry rates will be computed through the use of a statistical technique known as survival analysis.
- In addition to federal reporting measures, Contractor shall evaluate the relationship of treatment duration to reunification outcome, and number of relapse episodes and outcome.
PERFORMANCE MONITORING:
- Department will monitor the performance of the Contractor. At a minimum, ongoing reviews of certain performance indicators.
COMPENSATION:
- Contractor shall be reimbursed for services upon documentation of expenditures, according to procedures determined by the Department, pursuant to a Department approved project budget.
- Contractor shall submit a monthly invoice to the Department, subject to approval by the Department.
- Invoices are due within 30 days from the end of the billing month. Final billing for end of year close out is due on July 31, 2020.
- Invoices shall be electronically submitted or sent to: contracts@odmhsas.org
- Or
- Contracts
- Oklahoma Dept. of Mental Health and Substance Abuse Services
- 2000 N. Classen Blvd., Suite E600
- Oklahoma City, Oklahoma 73106
- Child, Youth, Young Adults & Families Family Treatment Court Administration - Okmulgee County (CREOKS)
The State of Oklahoma appropriates funding to the Oklahoma Department of Mental Health and Substance Abuse Services for the purpose of assisting local jurisdictions in establishing Family Treatment Court (FTC) programs. These programs require a separate judicial processing system differing in practice and design from traditional deprived trial systems. The overall goals of the program include establishing a highly-structured judicial intervention process for substance abuse treatment of eligible participants which expedites the deprived case, and requires successful completion of the plea agreement in lieu of removal of children. Specific goals include decreasing time children are placed in out-of-home care; expediting permanency placement; increasing number of children placed in safe environments; completion of dispositional order; increasing the number of clients completing substance abuse treatment; lengthening time periods between recurrence of substance use; increasing the number of substance-free participants; and increasing the number of participants with employment and stable housing.
WORK REQUIREMENTS:
- Contractor shall implement and operate a FTC Program that maintains compliance with the most recent version of Title 10A O.S. § 1-4-712-716.
- Contractor shall notify ODMHSAS of all current FTC team members by:
- Electronically submitting the contact information for each of the FTC team member to the ODMHSAS Senior Program Manager of Family Treatment Courts (Senior Program Manager) no later than 15 days from execution of Contract: name, title, business address, business telephone number, business fax number, and e-mail address.
- Electronical submitting the above information to the Senior Program Manager for all new team members within 7 days of any change in Family Treatment Court team members.
- Contractor shall develop and maintain a policy and procedure manual which shall:
- Be submitted electronically to the Senior Program Manager no later than 45 days from execution of Contract.
- Be revised at least annually with revised versions submitted electronically to the ODMHSAS Senior Program Manager within 7 days upon implementation of said revisions and/or no later than 45 days from execution of Contract.
- Adhere to the standards and provisions outlined in the Family Treatment Court Best Practice Standards (Best Practice Standards).
- Contractor shall develop and maintain a participant handbook with clear statements reflecting the definition, criteria, and general expectations of the FTC program. The participant handbook shall:
- Be submitted electronically to the Senior Program Manager no later than 45 days from execution of Contract.
- Be revised at least annually with revised versions submitted electronically to the ODMHSAS Senior Program Manager within 7 days upon implementation of said revisions and/or no later than 45 days from execution of Contract.
- Adhere to the standards and provisions outlined in the Best Practice Standards.
- Be received by each FTC participant upon entry to the program, with signed acknowledgment of receipt available in FTC records.
- Contractor shall collaborate with the FTC Treatment Provider in a manner consistent with FTC model fidelity as outlined in the Best Practice Standards. This includes but is not limited to:
- Refraining from pleading a participant into, graduating, or terminating a participant from the FTC program until the FTC Treatment Provider assesses the participant. Assessments shall include, at a minimum:
- Utilizing the American Society of Addiction Medicine Patient Placement Criteria Second Edition Revised (ASAM PPC 2R).
- Administering an Addiction Severity Index (ASI) assessment or Teen ASI assessment.
- Assessing for stages of change.
- Contractor shall serve a minimum of fifteen (15) participants with the goal of increasing the number of participants as outlined in the goals of the Implementation grant.
- Contractor shall uphold legal and ethical standards among the members of the FTC Team.
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments, and adhere to the standards and provisions outlined in the Best Practice Standards.
- Contractor shall establish and maintain a steering committee consisting of but not limited to: key stakeholders, current team members, service providers, and a parent representative. This committee shall meet at minimum every month to review program policies and discuss ways to address current barriers to ensure program success.
- Contractor shall designate, at minimum, two (2) FTC team members to attend all ODMHSAS designated trainings and/or conferences in order to increase understanding of and enhance services offered to FTC participants, families and children.
- Contractor shall hire and maintain a full-time FTC Coordinator.
- FTC Coordinator shall:
- Participate as a FTC Team member, working as a full partner to ensure program success, committing him/herself to the program mission and goals, and conducting his/her duties in a manner that ensures program fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Best Practice Standards. In addition, the Coordinator shall:
- Manage the daily and overall operations of the FTC program, including, but not limited to:
- managing the program budget, developing team resource strategy to acquire funding, and creating opportunities to obtain funding and build linkages by providing community outreach and educational activities;
- maintaining a confidential, central file on each participant;
- preparing a FTC docket that contains all essential information required by the FTC Team to be utilized during the FTC staffing and hearing;
- assisting in data collection for evaluation purposes including, but not limited to, monthly data updates and inputting data in the ODMHSAS FTC web application; and
- Supporting the FTC participants right to access Medication Assisted Treatment (MAT).
- Maintain an e-mail address and Internet access throughout the Contract period.
- Provide ODMHSAS with e-mail address and contact information identified above within 7 days of Contract execution or identification of coordinator, whichever is later.
- Attend mandatory training and meetings provided by or required by ODMHSAS.
- As a part of the Implementation grant contractor shall:
- Complete semiannual reports to submit to the ODMHSAS designated Project Manager (PM), due the 15th of January for the months of July December, and 15th of July for the months of January June. A link will be provided in order to complete these reports on a monthly basis, and will include information as requested by the PM for required grant performance and other evaluation measures. Ensure fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Best Practice Standards.
- Schedule and convene monthly project meetings in regards to the implementation grant.
- Participate in project steering committee meetings in regards to the implementation grant.
PERFORMANCE MONITORING:
- ODMHSAS will monitor Contractor performance to include, at minimum:
- Observing staffing and court proceedings, auditing financial information, or reviewing participant files during regularly scheduled site visits by ODMHSAS staff.
- Reviewing Contractors data either via hard copy or submissions into the ODMHSAS FTC web application.
- Reviewing Contractors submissions of the policy and procedure manual and the participant handbook on a yearly basis.
- Contractor shall complete a biannual report to submit to the Senior Program Manager. This report shall include, but is not limited to, information related to program staff, activities, performance, outcomes, and other information as requested by the Senior Program Manager, or designee.
- Contractor shall submit a quarterly expenditure report within 45 days of the close of each quarter. The quarterly expenditure report shall be, at minimum, a balance sheet which includes:
- General description of expense items with costs.
- General description of deposits and amounts.
- Running account balance in relation to expenses and deposits.
- Contractor shall participate in ODMHSAS FTC Program Evaluations.
- The FTC Coordinator shall have the ultimate responsibility for completing any evaluation forms required by ODMHSAS.
- Each FTC team member is responsible for providing any necessary information needed to complete any evaluation forms.
- Child, Youth, Young Adults & Families Family Treatment Court Administration Implementation (Kay & Washita/Custer County Family Treatment Court)
The State of Oklahoma appropriates funding to the Oklahoma Department of Mental Health and Substance Abuse Services for the purpose of assisting local jurisdictions in establishing of Family Treatment Court (FTC) programs. These programs require a separate judicial processing system differing in practice and design from traditional deprived trial systems. The overall goals of the program include establishing a highly-structured judicial intervention process for substance abuse treatment of eligible participants which expedites the deprived case, and requires successful completion of the plea agreement in lieu of removal of children. Specific goals include decreasing time children are placed in out of home care; expediting permanency placement; increasing number of children placed in safe environments; completion of dispositional order; increasing the number of clients completing substance abuse treatment; lengthening time periods between recurrence of substance use; increasing the number of substance-free participants; and increasing the number of participants with employment and stable housing.
WORK REQUIREMENTS:
- Contractor shall implement and operate a FTC Program that maintains compliance with the most recent version of Title 10A O.S. § 1-4-712-716.
- Contractor shall notify ODMHSAS of all current FTC team members by:
- Electronically submitting the contact information for each of the FTC team member to the ODMHSAS Senior Program Manager of Family Treatment Courts (Senior Program Manager) no later than 15 days from execution of Contract: name, title, business address, business telephone number, business fax number, and e-mail address.
- Electronical submitting the above information to the Senior Program Manager for all new team members within 7 days of any change in Family Treatment Court team members.
- Contractor shall develop and maintain a policy and procedure manual which shall:
- Be submitted electronically to the Senior Program Manager no later than 45 days from execution of Contract.
- Be revised at least annually with revised versions submitted electronically to the ODMHSAS Senior Program Manager within 7 days upon implementation of said revisions and/or no later than 45 days from execution of Contract.
- Adhere to the standards and provisions outlined in the Family Treatment Court Best Practice Standards (Best Practice Standards).
- Contractor shall develop and maintain a participant handbook with clear statements reflecting the definition, criteria, and general expectations of the FTC program. The participant handbook shall:
- Be submitted electronically to the Senior Program Manager no later than 45 days from execution of Contract.
- Be revised at least annually with revised versions submitted electronically to the ODMHSAS Senior Program Manager within 7 days upon implementation of said revisions and/or no later than 45 days from execution of Contract.
- Adhere to the standards and provisions outlined in the Best Practice Standards.
- Be received by each FTC participant upon entry to the program, with signed acknowledgment of receipt available in FTC records.
- Contractor shall collaborate with the FTC Treatment Provider in a manner consistent with FTC model fidelity as outlined in the Best Practice Standards. This includes but is not limited to:
- Refraining from pleading a participant into, graduating, or terminating a participant from the FTC program until the FTC Treatment Provider assesses the participant. Assessments shall include, at a minimum:
- Utilizing the American Society of Addiction Medicine Patient Placement Criteria Second Edition Revised (ASAM PPC 2R)
- Administering an Addiction Severity Index (ASI) assessment or Teen ASI assessment
- Assessing for stages of change.
- Contractor shall serve a minimum of fifteen (15) participants with the goal of increasing the number of participants as outlined in the goals of the Implementation grant.
- Contractor shall uphold legal and ethical standards among the members of the FTC Team.
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments, and adhere to the standards and provisions outlined in the Best Practice Standards.
- Contractor shall establish and maintain a steering committee consisting of but not limited to: key stakeholders, current team members, service providers, and a parent representative. This committee shall meet at minimum every month to review program policies and discuss ways to address current barriers to ensure program success.
- Contractor shall designate, at minimum, two (2) FTC team members to attend all ODMHSAS designated trainings and/or conferences in order to increase understanding of and enhance services offered to FTC participants, families and children.
- Contractor shall hire and maintain a full-time FTC Coordinator
- FTC Coordinator shall:
- Participate as a FTC Team member, working as a full partner to ensure program success, committing him/herself to the program mission and goals, and conducting his/her duties in a manner that ensures program fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Best Practice Standards. In addition, the Coordinator shall:
- Manage the daily and overall operations of the FTC program, including, but not limited to:
- Managing the program budget, developing team resource strategy to acquire funding, and creating opportunities to obtain funding and build linkages by providing community outreach and educational activities;
- maintaining a confidential, central file on each participant;
- preparing a FTC docket that contains all essential information required by the FTC Team to be utilized during the FTC staffing and hearing;
- assisting in data collection for evaluation purposes including, but not limited to, monthly data updates and inputting data in the ODMHSAS FTC web application; and
- Supporting the FTC participants right to access Medication Assisted Treatment (MAT).
- Maintain an e-mail address and Internet access throughout the Contract period.
- Provide ODMHSAS with e-mail address and contact information identified above within 7 days of Contract execution or identification of coordinator, whichever is later.
- Attend mandatory training and meetings provided by or required by ODMHSAS.
- As a part of the Implementation grant contractor shall:
- Complete semiannual reports to submit to the ODMHSAS designated Project Manager (PM), due the 15th of January for the months of July December, and 15th of July for the months of January June. A link will be provided in order to complete these reports on a monthly basis, and will include information as requested by the PM for required grant performance and other evaluation measures. Ensure fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Best Practice Standards.
- Schedule and convene monthly project meetings in regards to the implementation grant.
- Participate in project steering committee meetings in regards to the implementation grant.
PERFORMANCE MONITORING:
- ODMHSAS will monitor Contractor performance to include, at minimum:
- Observing staffing and court proceedings, auditing financial information, or reviewing participant files during regularly scheduled site visits by ODMHSAS staff.
- Reviewing Contractors data either via hard copy or submissions into the ODMHSAS FTC web application.
- Reviewing Contractors submissions of the policy and procedure manual and the participant handbook on a yearly basis.
- Contractor shall complete a biannual report to submit to the Senior Program Manager. This report shall include, but is not limited to, information related to program staff, activities, performance, outcomes, and other information as requested by the Senior Program Manager, or designee.
- Contractor shall submit a quarterly expenditure report within 45 days of the close of each quarter. The quarterly expenditure report shall be, at minimum, a balance sheet which includes:
- General description of expense items with costs.
- General description of deposits and amounts.
- Running account balance in relation to expenses and deposits.
- Contractor shall participate in ODMHSAS FTC Program Evaluations.
- The FTC Coordinator shall have the ultimate responsibility for completing any evaluation forms required by ODMHSAS.
- Each FTC team member is responsible for providing any necessary information needed to complete any evaluation forms.
- Child, Youth, Young Adults & Families Family Treatment Court Administration - Tulsa County (Tulsa County Family Drug Court)
The State of Oklahoma appropriates funding to the Oklahoma Department of Mental Health and Substance Abuse Services for the purpose of assisting local jurisdictions in establishing of Family Treatment Court (FTC) programs. These programs require a separate judicial processing system differing in practice and design from traditional deprived trial systems. The overall goals of the program include establishing a highly-structured judicial intervention process for substance use treatment of eligible participants which expedites the deprived case, and requires successful completion of the plea agreement in lieu of removal of children. Specific goals include decreasing time children are placed in out of home care; expediting permanency placement; increasing number of children placed in safe environments; completion of dispositional order; increasing the number of clients completing substance use treatment; lengthening time periods between recurrence of substance use; increasing the number of substance-free participants; and increasing the number of participants with employment and stable housing.
WORK REQUIREMENTS:
- Contractor shall implement and operate a FTC Program that maintains compliance with the most recent version of the Title 10A O.S. § 1-4-712-716.
- Contractor shall notify ODMHSAS of all current FTC Team members by:
- Electronically submitting the following contact information for each FTC Team member to the ODMHSAS Senior Program Manager of Family Treatment Courts (Senior Program Manager) no later than 15 days from execution of Contract: name, title, business address, business telephone number, business fax number, and e-mail address.
- Electronically submitting the above information to the Senior Program Manager for all new team members within 7 days of any change in FTC Team members.
- Contractor shall develop and maintain a policy and procedure manual which shall:
- Be submitted electronically to the Senior Program Manager no later than 45 days from execution of Contract.
- Be revised at least annually with revised versions submitted electronically to the Senior Program Manager within 7 days upon implementation of said revisions and/or no later than 45 days from execution of Contract, whichever is later.
- Adhere to the standards and provisions outlined in the Family Treatment Court Best Practice Standards (Best Practice Standards).
- Contractor shall develop and maintain a participant handbook with clear statements reflecting the definition, criteria, and general expectations of the FTC program. The participant handbook shall:
- Be submitted electronically to the Senior Program Manager no later than 45 days from execution of Contract.
- Be revised at least annually with revised versions submitted electronically to the Senior Program Manager within 7 days upon implementation of said revisions and/or no later than 45 days from execution of Contract, whichever is later.
- Adhere to the standards and provisions outlined in the Best Practice Standards.
- Be received by each FTC participant upon entry to the program, with signed acknowledgment of receipt available in FTC records.
- Contractor shall collaborate with the FTC Treatment Provider in a manner consistent with the FTC model fidelity as outlined in the Best Practice Standards. This includes but is not limited to:
- Refraining from pleading a participant into, graduating, or terminating a participant from the FTC program until the FTC Treatment Provider assesses the participant. Assessments shall include, at a minimum:
- Utilization of the American Society of Addiction Medicine Patient Placement Criteria Second Edition Revised (ASAM PPC 2R)
- Administering an Addiction Severity Index (ASI) assessment or Teen ASI assessment
- Assessing for stages of change.
- Contractor shall serve a minimum of forty (40) participants continuously. With the goal to increase the number of participants as outlined in the goals of the Tulsa Recovery Initiative to Support Expansion (Tulsa RISE) Grant. If at any time the number served falls below forty (40) participants, the Contractor will have ninety (90) days to increase the number served. Contracted amount may be affected if the number served falls below forty (40) for more than a ninety (90) day period. A review will be completed to determine funding need.
- Contractor shall uphold legal and ethical standards among the members of the FTC Team.
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments and adhere to the standards and provisions outlined in the Best Practice Standards.
- Contractor shall establish and maintain a steering committee consisting of but not limited to: key stakeholders, current team members, service providers, and a parent representative. This committee shall meet at minimum every other month to review program policies and discuss ways to address current barriers to ensure program success.
- Contractor shall designate at minimum, two (2) FTC team members to attend all ODMHSAS designated trainings and/or conferences in order increase understanding of and enhance services offered to FTC participants, families, and children.
- Contractor shall hire and maintain a full-time FTC Coordinator.
- FTC Coordinator shall:
- Participate as a FTC team member, working as a full partner to ensure program success, committing him/herself to the program mission and goals and conducting his/her duties in a manner that ensures program fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Best Practice Standards. In addition, the Coordinator shall:
- Manage the daily and overall operations of the Family Treatment Court program, including, but not limited to:
- Managing the program budget, developing team resource strategy to acquire funding, and creating opportunities to obtain funding and build linkages by providing community outreach and educational activities;
- Maintaining a confidential, central file on each participant;
- Preparing a FTC docket that contains all essential information required by the FTC Team to be utilized during the FTC staffing and hearing;
- Assisting in data collection for evaluation purposes including, but not limited to, monthly data updates and inputting data in the ODMHSAS FTC web application; and
- Supporting the FTC participants right to access Medication Assisted Treatment (MAT).
- Maintain an e-mail address and Internet access throughout the Contract period.
- Provide ODMHSAS with e-mail address and contact information identified above within 7 days of Contract execution or identification of coordinator, whichever is later.
- Attend mandatory training and meetings provided by or required by ODMHSAS.
- Ensure fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Best Practice Standards.
- Schedule and convene monthly project/steering committee meetings.
- Participate in quarterly Executive Committee meetings.
- As a part of the Tulsa RISE Federal Grant Contractor shall:
- Complete semiannual reports to submit to the ODMHSAS designated Project Manager, due 15th of October for the months of April September and the 15th of April for the months of October March. These reports will include information requested by the PM for required grant performance and other evaluation measures.
- Identify or hire a Community Coordinator who will allocate 38% of his or her time to the Tulsa RISE Project. The Community Coordinators job duties include:
- To link, refer, advocate and monitor service utilization throughout the TCFTC program;
- Attending Family Treatment Court staffings and assist the FTC participant with his or her needs that arise;
- Assisting with any transportation needed that arise with TCFTC participants;
- Assisting TCFTC Administrator to establish and facilitate community stakeholder meetings;
- Gathering recommendations from the treatment provider and DHS to identify the needed services; maintain contact with the children, families, and caregivers on a regular basis to report progress and assist with coordination and referrals for services.
- Contractor shall schedule and convene month project meetings in regards to the Tulsa RISE grant.
- Contractor shall participate in quarterly project steering committee meetings in regards to the Tulsa RISE grant.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contractor to include, at minimum:
- Observing staffing and court proceedings, auditing financial information, or reviewing participant files during regularly-scheduled site visits by ODMHSAS staff.
- Reviewing Contractors data either via hard copy or submissions into the ODMHSAS FTC web application.
- Reviewing Contractors submissions of the policy and procedure manual and the participant handbook on a yearly basis.
- Contractor shall complete a biannual report to submit to the Project Manager. This report shall include, but is not limited to, information related to program staff, activities, performance, outcomes, and other information as requested by the Senior Program Manager.
- Contractor shall submit a quarterly expenditure report within 45 days of the close of each quarter. The quarterly expenditure report shall be, at minimum, a balance sheet which includes:
- General description of expense items with costs.
- General description of deposits and amounts.
- Running account balance in relation to expenses and deposits.
- Contractor shall participate in ODMHSAS FTC Program Evaluations.
- The FTC Coordinator shall have the ultimate responsibility for completing any evaluation forms required by ODMHSAS.
- Each FTC team member is responsible for providing any necessary information needed to complete any evaluation forms.
- Child, Youth, Young Adults & Families Family Treatment Court Celebrating Families & Strengthening Families Programs Oklahoma County
The overall purpose of the Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) initiative is to support demonstration sites to design, implement, and test approaches that meet the requirements of the Child Abuse Prevention and Treatment Act (CAPTA) of 2010 as amended by the Comprehensive Addiction and Recovery Act of 2016 (CARA) and that better meet the needs of infants and families affected by substance use disorder and prenatal substance exposure.
WORK REQUIREMENTS:
- Contractor shall participate in QIC-CCCT technical assistance activities as described in the QIC-CCCT Request for Proposal.
- Contractor shall participate in the program implementation and evaluation activities specified in their demonstration site action plan and as an active partner in the QIC-CCCT evaluation conducted by Advocates for Human Potential, Inc. (AHP) and ODMHSAS.
- Contractor shall use the QIC-CCCT funds in accordance with the QIC-CCCT site action plan for sub-grantee Okmulgee County and the QIC-CCCT approved budget for the contractor and not use the funds for any other purpose or program without the prior written approval of the ODMHSAS and the Center for Children and Family Futures (CCFF).
- Contractor shall advise the ODMHSAS and CCFF of personnel changes to the program director and shall designate a staff person to be the primary contact for the evaluation activities.
- Contractor shall consult with ODMHSAS and CCFF in advance in the event that any significant aspect of the demonstration site program is changed or redesigned.
- Contractor shall complete enrollment of a total of 55 families, 60 adults, and 85 children in their court and non-court programs by the end of the current grant period of September 30, 2020.
- Contractor shall administer and submit case-level, pre- and post-intervention data to measure progress in family functioning, parenting capacity and child well-being utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS.
- Contractor shall participate in qualitative data collection activities (to be carried out by the QIC-CCCT and/or ODMHSAS) that will include:
- Individual and Group Interviews (conducted as part of the annual Grantee Site Visits described below):
- Direct Observation (ongoing and during annual Grantee Site Visits)
- Document Review and Follow-up Calls (ongoing)
- Contractor shall participate in initiative- related and evaluation-related trainings throughout the project period.
- Contractor shall facilitate and collaborate on any IRB/tribal review requirements.
- Contractor shall provide access to other relevant data and information (such as meeting notes, cost information, or QIC-CCCT work products) to assess program implementation and systems improvements.
- Contractor shall utilize funding received by ODMHSAS through the QIC initiative to attend the mandatory All-Sites Meetings in Orange County, California and budget for approximately nine (9) team members, to be identified and agreed upon by the ODMSHAS and contractor, to represent their Community Collaborative Court Team (CCCT). The All-Sites Meeting for this contract period will be August 12-13, 2020 and will include two additional travel days.
- Should the All-Sites Meeting take place virtually, the contractor agrees to ensure all identified CCCT members participate in the virtual activities.
- Contractor shall participate in monthly program and data progress calls conducted by CCFF (typically 60-90 minutes) with the core team and ODMHSAS staff. The monthly data snapshots noted in the Performance Monitoring section below are used to help keep up-to-date on progress and identify emerging issues.
- Contractor shall participate in site technical assistance and training activities, including site visits, with the ODMHSAS QIC-CCCT Project Coordinator and other ODMHSAS staff as needed.
- Contractor shall participate in annual two (2) day grantee site visit conducted by QIC-CCCCT Change Team and ODMHSAS staff. Site visits include, but may not be limited to, observation of the program(s) (and discussions with key staff, partners and community stakeholders.
- Contractor shall include the following acknowledgements of grant support and disclaimer (or similar language approved by Childrens Bureau) on all products, training modules, publications, news releases, web content, and other materials developed or made available under this cooperative agreement:
- "This [product] was funded by the Children's Bureau, Administration on Children, Youth and Families, Administration for Families, U.S. Department of Health and Human Services, under grant #90CA1854. The contents of this [product] are solely the responsibility of the authors and do not necessarily represent the official views of the Childrens Bureau.
- Contractor acknowledges that the Childrens Bureau reserves the right to secure and distribute all grant-funded products and materials, including copies of journal articles written by Grantees about their grant projects.
PERFORMANCE MONITORING:
- Contractor shall collect, report, and submit monthly program snapshot reports (PSRs); individual adult, child, and family data (IACFD); and evaluation tools utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS to the QIC-CCCT and ODMHSAS.
- Contractor shall collect, report, and submit data to the QIC-CCCT and ODMHSAS as specified on their demonstration site reports, including but not limited to Child Welfare, Substance Use Disorder Treatment, and Prenatal Substance Exposure and CAPTA/CARA.
- Contractor shall submit one (1) Progress Report to ODMHSAS, due to the ODMHSAS QIC-CCCT Project Coordinator on the due date listed below for review.
- Contractor shall submit monthly QIC-CCCT invoices throughout the contract period. All QIC-CCCT invoices for the reporting period of 10/1/2019-9/30/2020 (FFY20) shall be submitted to ODMHSAS no later than 10/15/2020 for the financial and progress reports due to CCFF for the end of the current grant period.
| Report Due Date |
Report Type |
Reporting Period Covered |
| 10/15/2020 |
Final Progress Report |
4/1/2020 - 9/30/2020 |
COMPENSATION:
- The funds provided are for the express purpose of the QIC-CCCT and shall be exclusively used as such by Okmulgee County and in accordance with the approved budget and shall be so designated on the books and records.
- Budget revisions and/or any significant changes in the original program plan must be reported and approved in writing in advance by the ODMHSAS and CCFF.
- Costs for travel, including mileage, lodging, per diem, and incidental expenses shall be allowable only to the extent that they do not exceed the amount allowed for under the CCFF travel policies, and travel expenses incurred by the contractor exclusively in direct performance under this agreement shall not exceed:
- The cost of air travel ($650.00 maximum) shall be by the most direct route, using air coach or air tourist (less than first class).
- All lodging, meals, incidentals, and privately owned vehicle (POV) expenses must fall within the U.S. General Service Administration (GSA). For more information go to http://www.gsa.gov. Funds cannot be used to purchase alcoholic beverages.
- Child, Youth, Young Adults & Families Family Treatment Court Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) - Okmulgee County (CREOKS)
The overall purpose of the Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) initiative is to support demonstration sites to design, implement, and test approaches that meet the requirements of the Child Abuse Prevention and Treatment Act (CAPTA) of 2010 as amended by the Comprehensive Addiction and Recovery Act of 2016 (CARA) and that better meet the needs of infants and families affected by substance use disorder and prenatal substance exposure.
WORK REQUIREMENTS:
- Contractor shall participate in QIC-CCCT technical assistance activities as described in the QIC-CCCT Request for Proposal.
- Contractor shall participate in the program implementation and evaluation activities specified in their demonstration site action plan and as an active partner in the QIC-CCCT evaluation conducted by Advocates for Human Potential, Inc. (AHP) and ODMHSAS.
- Contractor shall use the QIC-CCCT funds in accordance with the QIC-CCCT site action plan for sub-grantee Okmulgee County and the QIC-CCCT approved budget for the contractor and not use the funds for any other purpose or program without the prior written approval of the ODMHSAS and the Center for Children and Family Futures (CCFF).
- Contractor shall advise the ODMHSAS and CCFF of personnel changes to the program director and shall designate a staff person to be the primary contact for the evaluation activities.
- Contractor shall consult with ODMHSAS and CCFF in advance in the event that any significant aspect of the demonstration site program is changed or redesigned.
- Contractor shall complete enrollment of a total of 55 families, 60 adults, and 85 children in their court and non-court programs by the end of the current grant period of September 30, 2020.
- Contractor shall administer and submit case-level, pre- and post-intervention data to measure progress in family functioning, parenting capacity and child well-being utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS.
- Contractor shall participate in qualitative data collection activities (to be carried out by the QIC-CCCT and/or ODMHSAS) that will include:
- Individual and Group Interviews (conducted as part of the annual Grantee Site Visits described below)
- Direct Observation (ongoing and during annual Grantee Site Visits)
- Contractor shall participate in initiative-related and evaluation-related trainings throughout the project period.
- Contractor shall facilitate and collaborate on any IRB/tribal review requirements.
- Contractor shall provide access to other relevant data and information (such as meeting notes, cost information or QIC-CCCT work products) to assess program implementation and systems improvements.
- Contractor shall utilize funding received by ODMHSAS through the QIC initiative to attend the mandatory All-Sites Meetings in Orange County, California and budget for approximately nine (9) team members, to be identified and agreed upon by the ODMSHAS and contractor, to represent their Community Collaborative Court Team (CCCT). The All-Sites Meeting for this contract period will be August 12-13, 2020 and will include two additional travel days.
- Should the All-Sites Meeting take place virtually, the contractor agrees to ensure all identified CCCT members participate in the virtual activities.
- Contractor shall participate in monthly program and data progress calls conducted by CCFF (typically 60-90 minutes) with the core team and ODMHSAS staff. The monthly data snapshots noted in the Performance Monitoring section below are used to help keep up-to-date on progress and identify emerging issues.
- Contractor shall participate in site technical assistance and training activities, including site visits, with the ODMHSAS QIC-CCCT Project Coordinator and other ODMHSAS staff as needed.
- Contractor shall participate in annual two (2) day grantee site visit conducted by QIC-CCCT Change Team and ODMHSAS staff. Site visits include, but may not be limited to, observation of the program(s) and discussions with key staff, partners, and community stakeholders.
- Contractor shall include the following acknowledgements of grant support and disclaimer (or similar language approved by Childrens Bureau) on all products, training modules, publications, news releases, web content, and other materials developed or made available under this cooperative agreement:
- "This [product] was funded by the Children's Bureau, Administration on Children, Youth and Families, Administration for Families, U.S. Department of Health and Human Services, under grant #90CA1854. The contents of this [product] are solely the responsibility of the authors and do not necessarily represent the official views of the Childrens Bureau.
- Contractor shall acknowledge that the Childrens Bureau reserves the right to secure and distribute all grant-funded products and materials, including copies of journal articles written by Grantees about their grant projects.
PERFORMANCE MONITORING:
- Contractor shall collect, report, and submit monthly program snapshot reports (PSRs); individual adult, child, and family data (IACFD); and evaluation tools utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS to the QIC-CCCT and ODMHSAS.
- Contractor shall collect, report, and submit data to the QIC-CCCT and ODMHSAS as specified on their demonstration site reports, including but not limited to Child Welfare, Substance Use Disorder Treatment, and Prenatal Substance Exposure and CAPTA/CARA.
- Contractor shall submit one (1) Progress Report to ODMHSAS, due to the ODMHSAS QIC-CCCT Project Coordinator on the due date listed below for review.
- Contractor shall submit monthly QIC-CCCT invoices throughout the contract period. All QIC-CCCT invoices for the reporting period of 10/1/2019-9/30/2020 (FFY20) shall be submitted to ODMHSAS no later than 10/15/2020 for the financial and progress reports due to CCFF for the end of the current grant period.
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| Report Due Date |
Report Type |
Reporting Period Covered |
| 10/15/2020 |
Final Progress Report |
4/1/2020 - 9/30/2020 |
COMPENSATION:
- The funds provided are for the express purpose of the QIC-CCCT and shall be exclusively used as such by Okmulgee County and in accordance with the approved budget and shall be so designated on the books and records.
- Budget revisions and/or any significant changes in the original program plan must be reported and approved in writing in advance by the ODMHSAS and CCFF.
- Costs for travel, including mileage, lodging, per diem, and incidental expenses shall be allowable only to the extent that they do not exceed the amount allowed for under the CCFF travel policies, and travel expenses incurred by the contractor exclusively in direct performance under this agreement shall not exceed:
- The cost of air travel ($650.00 maximum) shall be by the most direct route, using air coach or air tourist (less than first class).
- All lodging, meals, incidentals, and privately owned vehicle (POV) expenses must fall within the U.S. General Service Administration (GSA). For more information go to http://www.gsa.gov. Funds cannot be used to purchase alcoholic beverages.
- Child, Youth, Young Adults & Families Family Treatment Court Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) Tulsa County (The Center for Therapeutic Interventions)
The overall purpose of the Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) initiative is to support demonstration sites to design, implement, and test approaches that meet the requirements of the Child Abuse Prevention and Treatment Act (CAPTA) of 2010 as amended by the Comprehensive Addiction and Recovery Act of 2016 (CARA) and that better meet the needs of infants and families affected by substance use disorder and prenatal substance exposure.
WORK REQUIREMENTS:
- Contractor shall participate in QIC-CCCT technical assistance activities as described in the QIC-CCCT Request for Proposal.
- Contractor shall participate in the program implementation and evaluation activities specified in their demonstration site action plan, up to and including required training and service delivery, and as an active partner in the QIC-CCCT evaluation conducted by Advocates for Human Potential, Inc. (AHP) and ODMHSAS.
- Contractor shall use the QIC-CCCT funds in accordance with the QIC-CCCT site action plan for sub-grantee Tulsa County and the QIC-CCCT approved budget for the contractor and not use the funds for any other purpose or program without the prior written approval of the ODMHSAS and the Center for Children and Family Futures (CCFF).
- Contractor shall advise the ODMHSAS and CCFF of personnel changes to the program director and shall designate a staff person to be the primary contact for the evaluation activities.
- Contractor shall consult with ODMHSAS and CCFF in advance in the event that any significant aspect of the demonstration site program is changed or redesigned.
- Contractor shall complete enrollment of the combined total number of families, adults, and children in their court and non-court programs specified on the modified Mutually Binding Agreement and reflected in their Semi-Annual Progress Report(s) by the end of the current grant period of September 30, 2020.
- Contractor shall administer and submit case-level, pre- and post-intervention data to measure progress in family functioning, parenting capacity and child well-being utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS.
- Contractor shall participate in qualitative data collection activities (to be carried out by the QIC-CCCT and/or ODMHSAS) that will include:
- Individual and Group Interviews (conducted as part of the annual Grantee Site Visits described below)
- Direct Observation (ongoing and during annual Grantee Site Visits)
- Document Review and Follow-up Calls (ongoing)
- Contractor shall participate in initiative-related and evaluation-related trainings throughout the project period.
- Contractor shall facilitate and collaborate on any IRB/tribal review requirements.
- Contractor shall provide access to other relevant data and information (such as meeting notes, cost information or QIC-CCCT work products) to assess program implementation and systems improvements.
- Contractor shall utilize funding received by the ODMHSAS through the QIC-CCCT initiative to attend the mandatory All-Sites Meetings in Orange County, California and budget for up to five (5) team members, up to and including members from agencies other than the contractor agency, to represent their Collaborative Community Court Team (CCCT). The All-Sites Meeting for this contract period will be August 12-13, 2020 and will include two additional travel days.
- Should the All-Sites Meeting take place virtually, the contractor agrees to ensure all identified CCCT members participate in the virtual activities.
- Contractor shall participate in monthly program and data progress calls conducted by CCFF (typically 60-90 minutes) with the core team and ODMHSAS staff. The monthly data snapshots noted in the Performance Monitoring section below are used to help keep up-to-date on progress and identify emerging issues.
- Contractor shall participate in site technical assistance and training activities, including site visits, with the ODMHSAS QIC-CCCT Project Coordinator and other ODMHSAS staff as needed.
- Contractor shall participate in annual two (2) day grantee site visit conducted by QIC-CCCT Change Team and ODMHSAS staff. Site visits include, but may not be limited to, observation of the program(s) and discussions with key staff, partners, and community stakeholders.
- Contractor shall include the following acknowledgements of grant support and disclaimer (or similar language approved by Childrens Bureau) on all products, training modules, publications, news releases, web content, and other materials developed or made available under this cooperative agreement:
- "This [product] was funded by the Children's Bureau, Administration on Children, Youth and Families, Administration for Families, U.S. Department of Health and Human Services, under grant #90CA1854. The contents of this [product] are solely the responsibility of the authors and do not necessarily represent the official views of the Childrens Bureau.
- Contractor shall acknowledge that the Childrens Bureau reserves the right to secure and distribute all grant-funded products and materials, including copies of journal articles written by Grantees about their grant projects.
PERFORMANCE MONITORING:
- Contractor shall collect, report, and submit monthly program snapshot reports (PSRs); individual adult, child, and family data (IACFD); and evaluation tools utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS to the QIC-CCCT and ODMHSAS.
- Contractor shall collect, report, and submit data to the QIC-CCCT and ODMHSAS as specified on their demonstration site reports, including but not limited to Child Welfare, Substance Use Disorder Treatment, and Prenatal Substance Exposure and CAPTA/CARA.
- Contractor shall submit one (1) Progress Report to ODMHSAS, due to the ODMHSAS QIC-CCCT Project Coordinator on the due date listed below for review.
- Contractor shall submit monthly QIC-CCCT invoices throughout the contract period. All QIC-CCCT invoices for the reporting period of 10/1/2019-9/30/2020 (FFY20) shall be submitted to ODMHSAS no later than 10/15/2020 for the financial and progress reports due to CCFF for the end of the current grant period.
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| Report Due Date |
Report Type |
Reporting Period Covered |
| 10/15/2020 |
Final Progress Report |
4/1/2020 - 9/30/2020 |
COMPENSATION:
- The funds provided are for the express purpose of QIC-CCCT activities and shall be exclusively used as such and in accordance with the QIC-CCCT site action plan for contractors approved budget and shall be so designated on the invoices, books, and records.
- Budget revisions and/or any significant changes in the original program plan must be reported and approved in writing in advance by the ODMHSAS and CCFF.
- Costs for travel, including mileage, lodging, per diem, and incidental expenses, shall be allowable only to the extent that they do not exceed the amount allowed for under the CCFF travel policies, and travel expenses incurred by the contractor exclusively in direct performance under this agreement shall not exceed:
- The cost of air travel ($650.00 maximum) shall be by the most direct route, using air coach or air tourist (less than first class).
- All lodging, meals, incidentals, and privately owned vehicle (POV) expenses must fall within the U.S. General Service Administration (GSA). For more information go to http://www.gsa.gov. Funds cannot be used to purchase alcoholic beverages.
- Child, Youth, Young Adults & Families Family Treatment Court Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) Tulsa County (Tulsa County Family Drug Court)
The overall purpose of the Quality Improvement Center for Collaborative Community Court Teams (QIC-CCCT) initiative is to support demonstration sites to design, implement, and test approaches that meet the requirements of the Child Abuse Prevention and Treatment Act (CAPTA) of 2010 as amended by the Comprehensive Addiction and Recovery Act of 2016 (CARA) and that better meet the needs of infants and families affected by substance use disorder and prenatal substance exposure.
WORK REQUIREMENTS:
- Contractor shall participate in QIC-CCCT technical assistance activities as described in the QIC-CCCT Request for Proposal.
- Contractor shall participate in the program implementation and evaluation activities specified in their demonstration site action plan, up to and including required training and service delivery, and as an active partner in the QIC-CCCT evaluation conducted by Advocates for Human Potential, Inc. (AHP) and ODMHSAS.
- Contractor shall use the QIC-CCCT funds in accordance with the QIC-CCCT site action plan for sub-grantee Tulsa County and the QIC-CCCT approved budget for the contractor and not use the funds for any other purpose or program without the prior written approval of the ODMHSAS and the Center for Children and Family Futures (CCFF).
- Contractor shall advise the ODMHSAS and CCFF of personnel changes to the program director and shall designate a staff person to be the primary contact for the evaluation activities.
- Contractor shall consult with ODMHSAS and CCFF in advance in the event that any significant aspect of the demonstration site program is changed or redesigned.
- Contractor shall complete enrollment of the combined total number of families, adults, and children in their court and non-court programs specified on the modified Mutually Binding Agreement and reflected in their Semi-Annual Progress Report(s) by the end of the current grant period of September 30, 2020.
- Contractor shall administer and submit case-level, pre- and post-intervention data to measure progress in family functioning, parenting capacity and child well-being utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS.
- Contractor shall participate in qualitative data collection activities (to be carried out by the QIC-CCCT and/or ODMHSAS) that will include:
- Individual and Group Interviews (conducted as part of the annual Grantee Site Visits described below)
- Direct Observation (ongoing and during annual Grantee Site Visits)
- Document Review and Follow-up Calls (ongoing)
- Contractor shall participate in initiative-related and evaluation-related trainings throughout the project period.
- Contractor shall facilitate and collaborate on any IRB/tribal review requirements.
- Contractor shall provide access to other relevant data and information (such as meeting notes, cost information or QIC-CCCT work products) to assess program implementation and systems improvements.
- Contractor shall utilize funding received by the ODMHSAS through the QIC-CCCT initiative to attend the mandatory All-Sites Meetings in Orange County, California and budget for up to five (5) team members, up to and including members from agencies other than the contractor agency, to represent their Collaborative Community Court Team (CCCT). The All-Sites Meeting for this contract period will be August 12-13, 2020 and will include two additional travel days.
- Should the All-Sites Meeting take place virtually, the contractor agrees to ensure all identified CCCT members participate in the virtual activities.
- Contractor shall participate in monthly program and data progress calls conducted by CCFF (typically 60-90 minutes) with the core team and ODMHSAS staff. The monthly data snapshots noted in the Performance Monitoring section below are used to help keep up-to-date on progress and identify emerging issues.
- Contractor shall participate in site technical assistance and training activities, including site visits, with the ODMHSAS QIC-CCCT Project Coordinator and other ODMHSAS staff as needed.
- Contractor shall participate in annual two (2) day grantee site visit conducted by QIC-CCCT Change Team and ODMHSAS staff. Site visits include, but may not be limited to, observation of the program(s) and discussions with key staff, partners, and community stakeholders.
- Contractor shall include the following acknowledgements of grant support and disclaimer (or similar language approved by Childrens Bureau) on all products, training modules, publications, news releases, web content, and other materials developed or made available under this cooperative agreement:
- "This [product] was funded by the Children's Bureau, Administration on Children, Youth and Families, Administration for Families, U.S. Department of Health and Human Services, under grant #90CA1854. The contents of this [product] are solely the responsibility of the authors and do not necessarily represent the official views of the Childrens Bureau.
- Contractor shall acknowledge that the Childrens Bureau reserves the right to secure and distribute all grant-funded products and materials, including copies of journal articles written by Grantees about their grant projects.
PERFORMANCE MONITORING:
- Contractor shall collect or assist with collecting, reporting, and submitting monthly program snapshot reports (PSRs); individual adult, child, and family data (IACFD); and evaluation tools to utilizing the standardized instruments identified by the QIC-CCCT Change and Evaluation Teams and approved by ODMHSAS to the QIC-CCCT and ODMHSAS to the QIC-CCCT and ODMHSAS.
- Contractor shall collect or assist with collecting, reporting, and submitting data to the QIC-CCCT and ODMHSAS as specified on their demonstration site reports, including but not limited to Child Welfare, Substance Use Disorder Treatment, and Prenatal Substance Exposure and CAPTA/CARA.
- Contractor shall collaborate between court and non-court programs to submit one (1) progress report to ODMHSAS, due to the ODMHSAS QIC-CCCT project coordinator on the due date listed below for review.
- Contractor shall submit monthly QIC-CCCT invoices throughout the contract period. All QIC-CCCT invoices for the reporting period of 10/1/2019-9/30/2020 (FFY20) shall be submitted to ODMHSAS no later than 10/15/2020 for the financial and progress reports due to CCFF for the end of the current grant period.
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| Report Due Date |
Report Type |
Reporting Period Covered |
| 10/15/2020 |
Final Progress Report |
4/1/2020 - 9/30/2020 |
COMPENSATION:
- The funds provided are for the express purpose of QIC-CCCT activities and shall be exclusively used as such and in accordance with the QIC-CCCT site action plan for contractors approved budget and shall be so designated on the invoices, books, and records.
- Budget revisions and/or any significant changes in the original program plan must be reported and approved in writing in advance by the ODMHSAS and CCFF.
- Costs for travel, including mileage, lodging, per diem, and incidental expenses, shall be allowable only to the extent that they do not exceed the amount allowed for under the CCFF travel policies, and travel expenses incurred by the contractor exclusively in direct performance under this agreement shall not exceed:
- The cost of air travel ($650.00 maximum) shall be by the most direct route, using air coach or air tourist (less than first class).
- All lodging, meals, incidentals, and privately owned vehicle (POV) expenses must fall within the U.S. General Service Administration (GSA). For more information go to http://www.gsa.gov. Funds cannot be used to purchase alcoholic beverages.
- Child, Youth, Young Adults & Families Family Treatment Court Strengthening Families Program Fidelity & Evaluation Oklahoma County CARE (Ahearn Greene)
Contractor shall provide technical assistance, fidelity monitoring and quality assurance for implementation of the Strengthening Families Program (SFP) for Oklahoma County Family Treatment Court participants.
WORK REQUIREMENTS:
- Contractor shall conduct two (2) SFP fidelity monitoring and quality assurance site visits per calendar year, and submit a Fidelity Benchmarks Report.
- Visits shall include a pre-visit telephone consultation, and a site visit including either observations of a Family Skills Training session with staff debriefing immediately following session, or on-site program staff interviews and focus group.
- Contractor shall submit a follow-up report to ODMHSAS within 30 days of site visit detailing program strengths, challenges and recommendations for improvement.
- Training will be offered as agreed upon between Contractor and the ODMHSAS; compensation will be negotiated and adjusted accordingly. A minimum of two (2) group leader trainings will be offered at locations decided upon between ODMHSAS and the Contractor.
- Contractor shall provide data analysis and program quality on implementation fidelity to the SFP model.
- Contractor will submit annual evaluation report to include to-date SFP fidelity evaluation. Year-end report to include project findings for funding year, comparisons to prior years as available, interpretation of findings and recommendations for future efforts.
- Contractor shall provide implementation technical assistance, including bi-monthly conference calls, supervision and quality assurance calls, and on-line fidelity supervision via email to provider agencies.
COMPENSATION:
- All honorariums, travel, and other expenses incurred by the Contractor for the design, development, and presentation of the workshop and/or training identified herein shall be the sole responsibility of the Contractor unless otherwise agreed, in writing, by the parties.
- Child, Youth, Young Adults & Families Family Treatment Court Strengthening Families Program Fidelity & Evaluation Tulsa RISE (Ahearn Greene)
Contractor shall provide technical assistance, fidelity monitoring and quality assurance for implementation of the Strengthening Families Program (SFP) for Family Treatment Court participants.
Contract period shall be from 07/01/2020 through 06/30/2021.
WORK REQUIREMENTS:
- Contractor shall conduct two (2) SFP fidelity monitoring and quality assurance site visits during the contract period, and submit a Fidelity Benchmarks Report.
- Visits shall include a pre-visit telephone consultation, and a site visit including either observations of a Family Skills Training session with staff debriefing immediately following session, or on-site program staff interviews and focus group.
- Contractor shall submit a follow-up report to ODMHSAS within 30 days of site visit detailing program strengths, challenges and recommendations for improvement.
- Contractor shall conduct a minimum of two (2) SFP group leader trainings. Training location and target audience shall be determined by the ODMHSAS. Additional training will be offered as agreed upon between Contractor and the ODMHSAS; compensation will be negotiated and adjusted accordingly.
- Contractor shall provide data analysis and program quality on implementation fidelity to the SFP model.
- Contractor will submit a final evaluation report at the end of the contract period to include to-date SFP fidelity evaluation. Final evaluation report to include project findings for contract period, comparisons to prior years as available, interpretation of findings and recommendations for future efforts.
- Contractor shall provide implementation technical assistance, including bi-monthly conference calls, supervision and quality assurance calls, and on-line fidelity supervision via email to provider agencies in Tulsa County.
COMPENSATION:
- All honorariums, travel, and other expenses incurred by the Contractor for the design, development, and presentation of the workshop identified herein shall be the sole responsibility of the Contractor unless otherwise agreed, in writing, by the parties.
- Child, Youth, Young Adults & Families Family Treatment Court Treatment Kay County FREE (Grand Lake)
Contractor shall furnish the necessary resources to implement the Strengthening Families program (SFP), Celebrating Families (CF!), Community Reinforcement Approach (CRA), and Attachment and Biobehavioral Catch-Up (ABC) to enhance services for the Kay County Family Treatment Court participants, their children, and caregivers to improve permanency, enhance safety, and increase the well-being of participants and their families.
WORK REQUIREMENTS:
- Contractor shall:
- Participate fully as a Drug Court Team Member, committing to program mission and goals, and work as a partner to ensure success
- Designate staff to participate in SF and CF Programming.
- Submit an itemized budget to ODMHSAS assigned designee at the beginning of the contract year for approval which shall include local travel, supplies and contracts for transportation, snacks for the SFP/CFP EBP programs, and additional service providers or treatment services not able to be obtained through another means.
- Utilize Recovery support services to include:
- Assist participants with transportation for treatment services, recovery support activities, employment, etc. in the form of public transportation ($3-$30/trip) or transport by a licensed and ensured driver affiliated with the provider ($0.50/mile).
- Provide housing navigation services to clients in the form of referrals and assistance in locating and obtaining safe and appropriate housing.
- Assist clients with securing and paying for recovery housing.
- Science-based drug testing: Funds will be used to assist provider with the increased cost of conducting 6-panel urinalysis (UA) drug testing, as well as Ethylglucuronide (EtG) testing as deemed necessary for those experiencing alcohol use disorder, as part of treatment compliance and to determine appropriate therapeutic interventions as consistent with the family treatment court model. Viral Testing funds will assist in paying for HIV, Hep B & C testing if a participant is referred and has no other way to pay.
- Complete at least one (1) cycle of SFP/B23/3-5 and one cycle of CF! (0-3) per calendar year.
- Designate staff to participate in grant required evidence based program trainings.
- Designate at minimum two (2) staff members involved with the Family Treatment Court to attend of all ODMHSAS designated trainings and conferences to enhance and support the fee for service contract. This can include members from agencies other than the Contractor agency.
- Including but not limited to the National Drug Court Conference, Strengthening Families training, CF! Training, the Childrens Behavioral Health Conference, and the Prevention and Recovery Conference.
- All trainings must be preapproved by the ODMHSAS Grant Project Director.
- Complete grant required biannual reporting for the period of October 1st through March 31st and April 1st through September 30th. Report info is due two (2) weeks after the end of each reporting period to ODMHSAS designee.
- Contractor agrees to provide the services, supports, and resources needed, in conjunction with services provided under the Kay County Family Recovery and Engagement Enhancement (FREE) grant.
- Services include the following:
- Providing SFP B23/3-5 to those families that qualify for this intervention.
- Providing CF! 0-3 to participants as needed.
- Implementing and managing CRA treatment model to include:
- Sending two (2) therapist to the CRA training
- Clinicians and supervisor will have access to the web-based application to enter service data and upload digital session recordings for fidelity reviews.
- Clinicians and supervisor will achieve basic A-CRA certification within 6 months and full certification within 12 months after training. When unable to complete certification with designated timeframe staff will apply for extension and provide regular progress reports to Chestnut Health Systems and grant Project Director.
- Clinical supervisor will achieve CRA clinical supervision certification, which enables him/or her to train and certify clinicians in his or her agency.
- Providing clinical supervision to CRA clinician.
- Contractor shall furnish the necessary resources to implement Attachment and Biobehavioral Catch-up (ABC) for the Kay County Family Treatment Court (KCFTC) participants, their children, and caregivers to improve parent infant and child bonding.
- Contractor shall designate at minimum two (2) staff members to provide ABC services at least part time.
- Contractor shall designate staff to participate in ABC training as needed.
- Identifying one (1) Certified Peer Recovery Support Specialist, whose salary can be paid at .5 FTE, that will be responsible for:
- Assisting in community integration
- Becoming a member of the family team to assist in the strengths assessment and care plan/recovery plan development
- Mediating between the families and the treatment staff
- Coordinating between all program resources and advocate for the family in the agency setting, and with other agencies/organizations.
- Identify one (1) Therapist/Site Coordinator whose salary can be paid at .5 FTE, that will be responsible for:
- Completing and monitoring GPRA data and follow up.
- Act as a liaison for treatment with the Family Treatment Court team.
- Monitoring and evaluating services provided to the families. Contacting families as needed to monitor progress and inquire about new needs.
- Facilitating or co-facilitating Family Team meetings and may type the agenda. Contacting referred families and the referral source for screening. Notifying family team members of team meeting dates and dates.
- Coordination of overall health and wellness including developmental, educational, medical, financial, environmental, and social well-being of the participants in the family treatment court.
- Contractor shall support the participants right to access MAT services.
- Contractor shall participate in SAMHSA-required data collecting and reporting, to include GPRA.
- Contractor shall maintain a budget for the FREE project and submit any changes beyond 10% for any line item for approval by ODMHSAS FREE Project Director.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contractor. At a minimum, this will include ongoing reviews of federally required documentation and submission of federally required data as indicated once received by the federal government. This will also include GPRA monitoring that begun November 1, 2019.
- ODMHSAS will review annual and biannual reports to ensure all deliverables have been met and review monthly budgets and invoices to ensure billing procedures were adhered to.
- Contractor shall complete semiannual reports and submit to ODMHSAS designated Project Director by due dates established by ODMHSAS.
COMPENSATION:
- Contractor shall submit invoices for payment in accordance with instructions by ODMHSAS. Contractor shall be reimbursed upon documentation of expenditures pursuant to an ODMHSAS-approved project budget according to procedures determined by ODMHSAS. ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures, prior to determining the amount due from ODMHSAS.
- Child, Youth, Young Adults & Families Family Treatment Court Treatment Okmulgee County COPE (CREOKS)
This contract is to provide funding for necessary expanded and enriched services provided pursuant to the Okmulgee County Family Treatment Court (OCFTC) contract held by the Contractor. These services would provide participants with the comprehensive care needed to rebuild their lives and support their families and provide providers with the knowledge to better serve the treatment court participants and their families.
Contractor shall furnish the necessary resources to implement the Celebrating Families (CF) and the Strengthening Families (SF) program for the Okmulgee OCFTC participants, their children, and caregivers to improve permanency, enhance safety, and increase the well-being of participants and their families.
WORK REQUIREMENTS:
- Contractor shall:
- Participate fully as a Family Treatment Court (FTC) Team Member, committing to program mission and goals, and work as a partner to ensure success.
- Designate a coordinator of CF and SF.
- Designate staff to participate in CF and SF, trainings.
- Designate staff to receive training in trauma-specific modalities such as Trauma Focused Cognitive Behavioral Therapy (TF-CBT) and Seeking Safety.
- Submit an itemized budget to Senior Manager or Family Treatment Court Programs Manager at the beginning of the contract year for approval which shall include local travel, supplies and contracts for transportation, snacks required for the EBPs, and additional service providers or treatment services not able to be obtained through another means.
- Contractor shall complete end of cycle reports. This shall include completion of an Administrative Survey and facilitation of a Parent Survey. Both surveys are located on the Youth Information System (YIS); a paper version of the Parent Survey is available upon request.
- The Administrative Survey shall be completed within one month following the end of the cycle, and shall include (but not be limited to):
- Dates of the sessions conducted;
- Populations served:
- Number of participants;
- Number of staff participating;
- Staff feedback on process; and
- Successes and challenges/barriers during the cycle.
- The Parent Survey shall be completed by each member of the Parent Group during session 15.
- Utilize recovery funding to provide transportation, travel vouchers, bus passes, or gas cards for participants, foster parents, and/or family members as needed to help get to and from appointments and the program. These funds can also be used to help assist contractor with the increased cost of conducting 6-panel urinalysis (UA) drug testing as well as Ethyl glucuronide (EtG) testing as deemed necessary for those experiencing alcohol use disorder as part of treatment compliance and to determine appropriate therapeutic interventions as consistent with the family treatment court model.
- Utilize training cost funding to pay for travel, registration fees, hotel, and/or per diem associated with in state training and/or state conferences. This will allow treatment provider to send staff to additional training opportunities not addressed in the grant application such as - Motivational Interviewing, State Treatment Court Conference, State Children's Conference, State Prevention and Recovery Conference, Family Treatment Court Trainings, and additional Early Childhood Infant Mental Health Trainings provided across the state of Oklahoma. Contractor will also utilize funds to send the FTC Team to include the FTC Judge and FTC Coordinator, Department of Human Services (DHS) representatives, Assistant District Attorney, as well as other team members deemed necessary.
- Provide resources to increase case management services to participants and their families as needed. These with include assistance with the following:
- Assist with housing deposits
- Application fees for housing
- Moving expenses
- Designated CF and SF coordinator shall:
- Assist in developing policy, procedures, participant handbook, and training stakeholders/partners on project.
- Engage and enhance faith-based and health care professionals.
- Organize and schedule the CF and SF program and ensure all materials are ordered and disbursed to program staff.
- Coordinate the utilization and implementation of Evidence-Based Early Intervention Curriculum (CF and/or SF) with identified families as written.
- Participate in the implementation of CF and/or SF programs.
- Ensure all program staff have the materials and supplies necessary to implement CF and SF programs.
- Contractor shall provide the services, supports and resources needed as a part of the Okmulgee Collaborative Opportunities for Program Enhancement (COPE) Federal Grant contractor shall:
- Complete semiannual reporting required and agreed upon between contractor and ODMHSAS Project Director, due the 15th of January for the months of July December, and 15th of July for the months of January June. These reports are to be submitted to ODMHSAS designated Project Manager.
- Complete grant required biannual Report info is due two (2) weeks after the end of each reporting period to ODMHSAS designee.
- Complete federally required pre- and post- tests for Celebrating Families and Strengthening Families programs and any other federally required documentation or data gathering and submit according to federal guidelines.
- Contractor shall complete a needs assessment in the 4th quarter of the fiscal year and include in the Year End Report.
- Contractor shall develop and make available a satisfaction survey to all individuals served by this contract and record results in the Year End Report.
- Contractor shall ensure they have one waivered prescriber or contracted waivered prescriber.
- Contractor will submit any training logs to designated Project Director with date of training, topic of training, and number of attendees.
- Provide the services, supports, and resources needed, in conjunction with services provided under the Okmulgee Collaborative Opportunities for Program Enhancement (COPE) Federal Grant.
- Services include the following:
- Send two (2) people per year to the training on the Attachment and Biobehiavioral Catch-up Model (ABCM) either in Delaware or in Oklahoma. This will be decided by ODMHSAS.
- Implement the ABCM with children and families who qualify.
- Enhance available treatment service to FDTC participants by providing them medication assisted treatment (MAT) services and supports as needed.
- Expand partnerships with MAT providers and other medical professionals to provide high-quality, evidenced-based opioid addiction treatment.
- Provide two (2) trainings per year in either SFP or CFP as well as two (2) educational trainings per year on substance use, child welfare, and/or trauma informed services to community partners.
- Complete one full cycle of back to back SFP and CFP 0-3/3-5 cycle for appropriate families per grant year.
- Complete SFP/CFP retrospective Parent Pre/Post-tests.
- Ensure that all providers who are working with children have had the proper background checks.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contractor. At a minimum, this will include ongoing reviews of federally required documentation and submission of federally required data as indicated once received by the federal government.
- ODMHSAS will review annual and biannual reports to ensure all deliverables have been met and review monthly budgets and invoices to ensure billing procedures were adhered to.
- Contractor shall complete semiannual reports with information requested by ODMHSAS designated Project Director (PD) and submit to PD by due dates established by ODMHSAS
COMPENSATION:
- Indirect costs will be allowed up to 10%. ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures, prior to determining the amount due from ODMHSAS.
- Child, Youth, Young Adults & Families Family Treatment Court Treatment Strengthening Families Tulsa County (The Center for Therapeutic Interventions)
Contractor shall furnish the necessary resources to implement the Strengthening Families (SF) program (including ages 0-3), for the Tulsa County Family Treatment Court (TCFTC) participants, their children, and caregivers to improve permanency, enhance safety, and increase the well-being of participants and their families.
WORK REQUIREMENTS:
- Contractor shall:
- Designate a coordinator of SF
- Designate staff to participate in SF, trainings.
- Designate staff to receive training in trauma-specific modalities such as TF-CBT and Seeking Safety.
- Submit an itemized budget to the Senior Manager of Family Treatment Court Programs at the beginning of the contract year for approval which shall include local travel, supplies and contracts for transportation, snacks required for the SF/CF programs, and additional service providers or treatment services not able to be obtained through another means.
- Utilize recovery funding to provide child care, transportation, and incentives to family members and students for participation in and or completing required pre- and post- test documents. Recovery funds will also be available for indigent families for emergency assistance as it relates to the participant that could interrupt services. Recovery funds may also assist with travel costs if the individual and/or family are in need of this type of support. The recovery funds are monitored by category and a signature of family receiving the support. Recovery funds will also be utilized to pay for FDA approved medications when the participant has no other way to pay. The testing funds will assist in paying for HIV or viral testing if a participant is referred. These funds can also be used to help assist contractor with the increased cost of conducting 6-panel urinalysis (UA) drug testing as well as Ethyl glucuronide (EtG) testing as deemed necessary for those experiencing alcohol use disorder as part of treatment compliance and to determine appropriate therapeutic interventions as consistent with the FTC model.
- Provide resources to increase the well-being of participants and their families.
- Complete at least four (4) cycles of SFP -per contract year.
- Contractor shall complete end of cycle reports. This shall include completion of an Administrative Survey and facilitation of a Parent Survey. Both surveys are located on the Youth Information System (YIS); a paper version of the Parent Survey is available upon request.
- The Administrative Survey shall be completed within one month following the end of the cycle, and shall include (but not be limited to):
- Dates of the sessions conducted;
- Populations served;
- Number of participants;
- Number of staff participating;
- Staff feedback on process; and
- Successes and challenges/barriers during the cycle.
- The Parent Survey shall be completed by each member of the Parent Group during session 15.
- Designate at minimum three (3) staff members involved with the FTC team to attend ODMHSAS designated trainings and conferences to enhance the understanding of behavioral health and treatment courts. This can include members from agencies other than the Contractor agency.
- Including but not limited to the National Drug Court Conference, Strengthening Families and Celebrating Families training, the Childrens Behavioral Health Conference, the Prevention and Recovery Conference, and the Specialty Court Conference.
- Designated SF coordinator shall:
- Assist in developing policy, procedures, participant handbook, and training stakeholders/partners on project.
- Engage and enhance faith-based and health care professionals.
- Organize and schedule the SF program and ensure all materials are ordered and disbursed to program staff.
- Coordinate the utilization and implementation of Evidence-Based Early Intervention Curriculum (SFP) with identified families as written.
- Participate in the implementation of SF programs.
- Ensure all program staff have the materials and supplies necessary to implement the SF programs.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contractor. At a minimum, this will include ongoing reviews of federally required documentation and submission of federally required data as indicated once received by the federal government.
- Contractor shall complete semiannual reports and submit to the ODMHSAS Manager of Family Treatment Court Programs by due dates established by ODMHSAS. Reports shall include but not be limited to the following:
- The total number of assessments completed.
- Total number of services by types.
- Total number of and percent of adults, children, and caregivers who assessed in the following target areas: development, mental health, primary pediatrics, substance use, education, and trauma-related symptomology.
- Total number and percent of individuals able to receive services.
- Total number and percent of individuals receiving treatment according to the recommended treatment plan.
- Contract shall complete a needs assessment in the 4th quarter of the fiscal year and include in the Year End Report.
- Contractor shall develop and make available a satisfaction survey to all individuals served by this contract and record results in the Year End Report.
COMPENSATION:
- ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures, prior to determining the amount due from ODMHSAS.
- Child, Youth, Young Adults & Families Family Treatment Court Treatment Tulsa RISE (The Center for Therapeutic Interventions)
Contractor shall furnish the necessary resources to provide services such as the Strengthening Families program (SFP), Circle of Security (COS), Community Reinforcement Approach (CRA), and Child Parent Psychotherapy (CPP) to enhance services for the Tulsa County Family Treatment Court (TCFTC) participants, their children, and caregivers to improve permanency, enhance safety, and increase the well-being of participants and their families.
WORK REQUIREMENTS:
- Contractor shall:
- Designate staff to participate in SF Programming.
- Submit an itemized budget to Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) assigned designee at the beginning of the contract year for approval which shall include local travel, supplies and contracts for transportation, food, and additional service providers or treatment services not able to be obtained through another means.
- Utilize recovery support funding to provide child care, transportation, and incentives to family members and students for participation in and or completing required pre- and post-test documents. Funds will also be available for indigent families for emergency assistance as it relates to the participant that could interrupt services. Funds may also assist with travel costs if the individual and/or family are in need of this type of support. The funds are monitored by category and a signature of family receiving the support. Funds will also be utilized to pay for FDA approved medications when the participant has no other way to pay. The testing funds will assist in paying for HIV or viral testing if a participant is referred.
- Complete at least two (2) cycles of SFP/B23/3-5 per calendar year.
- Contractor shall complete end of cycle reports. This shall include completion of an Administrative Survey and facilitation of a Parent Survey. Both surveys are located on the Youth Information System (YIS); a paper version of the Parent Survey is available upon request.
- The Administrative Survey shall be completed within one month following the end of the cycle, and shall include (but not be limited to):
- Dates of the sessions conducted;
- Populations served:
- Number of participants;
- Number of staff participating;
- Staff feedback on process; and
- Successes and challenges/barriers during the cycle.
- The Parent Survey shall be completed by each member of the Parent Group during session 15.
- Designate staff to participate in grant required evidence based program trainings.
- Designate a minimum of two (2) team members from the family drug court team, including members from agencies other than the Contractor agency, to attend all ODMHSAS designated trainings and conferences to enhance and support the fee for service contract.
- Including but not limited to the National Drug Court Conference, Strengthening Families training, the Childrens Behavioral Health Conference, and the Prevention and Recovery Conference.
- All trainings must be preapproved by the ODMHSAS Grant Project Director.
- Complete grant required biannual reporting for the period of October 1st through March 31st and April 1st through September 30th. Report info is due two (2) weeks after the end of each reporting period to ODMHSAS designee.
- Contractor agrees to provide the services, supports, and resources needed, in conjunction with services provided under the Tulsa Recovery Initiative to Support Expansion (Tulsa RISE) grant.
- Services include the following:
- Providing SFP B23/3-5 to those families that qualify for this intervention
- Providing COS to participants as needed.
- Implementing and managing CRA treatment model to include:
- Sending staff to the CRA training
- Clinicians and supervisor will have access to the web-based application to enter service data and upload digital session recordings for fidelity reviews.
- Clinicians and supervisor will achieve basic A-CRA certification within 6 months and full certification within 12 months after training. When unable to complete certification with designated timeframe staff will apply for extension and provide regular progress reports to Chestnut Health Systems and grant Project Director.
- Clinical supervisor will achieve CRA clinical supervision certification, which enables him/or her to train and certify clinicians in his or her agency.
- Providing clinical supervision to CRA clinician.
- Attending Wraparound training as needed
- Identifying one (1) Certified Peer Recovery Support Specialist, whose salary can be paid at .5 FTE, that will be responsible for:
- Assisting in community integration
- Becoming a member of the family team to assist in the strengths assessment and care plan/recovery plan development
- Mediating between the families and the treatment staff
- Coordinating between all program resources and advocate for the family in the agency setting, and with other agencies/organizations.
- Identify one (1) Case Manager/Care Coordinator whose salary can be paid at .55 FTE, that will be responsible for:
- Completing and monitoring GPRA data and follow up.
- Scheduling, coordinating and facilitating Wraparound / family teams as needed.
- Completing initial wrap plans, strengths and culture discoveries and intakes as needed; updating and modifying wrap plans as needed.
- Monitoring and evaluating services provided to the families. Contacting families as needed to monitor progress and inquire about new needs.
- Facilitating or co-facilitating Family Team meetings and may type the agenda. Contacting referred families and the referral source for screening. Notifying family team members of team meeting dates and dates.
- Coordination of overall health and wellness including developmental, educational, medical, financial, environmental, and social well-being of the participants in the family treatment court.
- Identify one (1) licensed clinician to provide Child Parent Psychotherapy (CPP) whose salary can be paid at .5 FTE, that will be responsible for:
- Participating in consultation calls and training.
- Providing child parent psychotherapy (CPP) to FTC participants who meet criteria.
- Contractor shall support the participants right to access MAT services.
- Contractor shall participate in SAMHSA-required data collecting and reporting, to include GPRA.
- Contractor shall maintain a budget for the RISE project and submit any changes beyond 10% for any line item for approval by ODMHSAS RISE Project Director.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contractor. At a minimum, this will include ongoing reviews of federally required documentation and submission of federally required data as indicated once received by the federal government. This will also include GPRA monitoring that will begun October 1, 2018.
- ODMHSAS will review annual and biannual reports to ensure all deliverables have been met and review monthly budgets and invoices to ensure billing procedures were adhered to.
- Contractor shall complete semiannual reports and submit to ODMHSAS designated Project Director by due dates established by ODMHSAS.
COMPENSATION:
- Contractor shall submit invoices for payment in accordance with instructions by ODMHSAS. Contractor shall be reimbursed upon documentation of expenditures pursuant to an ODMHSAS-approved project budget according to procedures determined by ODMHSAS. ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures, prior to determining the amount due from ODMHSAS.
- Child, Youth, Young Adults & Families Family Treatment Court Treatment Washita-Custer County (Red Rock)
Contractor shall furnish the necessary resources to implement Celebrating Families (CF) and the Strengthening Families Program (SFP) to enhance services for the Custer-Washita County Family Treatment Court (CWFTC) participants, their children, and caregivers to improve permanency, enhance safety, and increase the well-being of participants and their families.
WORK REQUIREMENTS:
- Contractor shall:
- Participate as a FTC Team member, working as a full partner to ensure program success, committing to the program mission and goals, and offering services in a manner that ensures program fidelity to the FTC model by adhering to the prescribed policies, procedures, practices, and methods outlined in the Family Treatment Court Best Practice Standards (Best Practice Standards).
- Designate staff to participate in SFP and CF programming and complete at least one cycle of SFP and one cycle of CF per calendar year, basing the program curriculum on the age of the children and the needs of the participants.
- Contractor shall complete end of cycle reports for SFP and CF, including completion of an Administrative Survey and facilitation of a Parent Survey. Both surveys are located on the Youth Information System (YIS). A paper version of the Parent Survey is available upon request.
- Administrative Survey shall be completed within one month following the end of the cycle and the Parent Survey shall be completed by each member of the Parent Group during session 15.
- Submit an itemized budget to ODMHSAS assigned designee at the beginning of the contract year for approval which shall include line items specified by ODMHSAS to support the CWFTC Implementation project.
- Contractor shall maintain budget for the CWFTC Implementation project and submit any changes above 10% for any line item to ODMHSAS CWFTC Implementation Project Director (PD) for approval.
- Utilize recovery funding to provide recovery supports and services, FDA approved medications, viral testing (including HIV testing), and science- based drug testing for participants as specified in the CWFTC Implementation grant. The recovery funds are monitored by category and signature of participant/family receiving the support.
- Designate staff to participate in grant-required, evidence-based program trainings.
- Designate a minimum of two (2) staff members involved with the family treatment court team, up to and including members from agencies other than the contractor agency, to attend all ODMHSAS designated trainings and conferences to enhance and support the fee for service contract, including but not limited to the following:
- National Drug Court Conference, SFP and CF training, the Childrens Behavioral Health Conference, and the Prevention and Recovery Conference.
- Complete grant required biannual reporting as required by the FTC Implementation Grant. Report info is due two (2) weeks after the end of each reporting period to ODMHSAS designee.
- Contractor agrees to provide the services, supports, and resources needed in conjunction with services provided to participants, children, and families under the CWFTC Implementation grant, including but not limited to:
- Identifying one (1) Certified Peer Recovery Support Specialist, whose salary can be paid at .5 FTE, that will provide peer recovery support services to CWFTC participants in addition to assisting as site coordinator for SFP and CF.
- Supporting the participants right to access MAT services.
PERFORMANCE MONITORING:
- ODMHSAS will monitor Contractor performance which will include, at a minimum, ongoing reviews of federally required documentation and submission of federally required data as indicated once received by the federal government.
- ODMHSAS will review annual and biannual reports to ensure all deliverables have been met and review monthly budgets and invoices to ensure billing procedures were followed.
- Contractor shall complete semiannual reports and submit to ODMHSAS designated PD by due dates established by ODMHSAS. Reports shall include, but not be limited to, staff, program, and service information specified by ODMHSAS.
COMPENSATION:
- Contractor shall submit invoices for payment in accordance with instructions provided by ODMHSAS. Contractor shall be reimbursed upon documentation of expenditures pursuant to an ODMHSAS-approved project budget according to procedures determined by ODMHSAS. ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures prior to determining the amount due from ODMHSAS.
- Child, Youth, Young Adults & Families Infant & Early Childhood MH Leadership
This contract is to support the development of an infrastructure to support infant and early childhood behavioral health services within Oklahoma. The Oklahoma State Department of Health (OSDH) will work collaboratively with the Department of Mental Health and Substance Abuse Services to provide co-leadership to accomplish this goal by maintaining an FTE to develop the Infant and Early Childhood service system.
The service system development will follow the guidelines as set forth by the National Standards for Culturally and Linguistically Appropriate Services in Health Care (CLAS), issued by the U.S. Department of Health and Human Services, Office of Minority Health to ensure all people entering the health care system receive equitable and effective treatment in a culturally and linguistically appropriate manner.
WORK REQUIREMENTS:
- This contract is to provide partial funding (15% of salary and fringe benefits) for the continuation of an FTE located at the State Department of Health Child Guidance Service department to provide early childhood mental health co-leadership. This FTE will support and promote the development of a comprehensive and integrated service delivery system for young childrens mental health needs.
- Contractor shall collaborate with the Oklahoma Department of Mental Health and Substance Abuse Services to effectively develop a system for young children and their families to receive evidence based/evidence informed services and supports.
- Furnish the necessary resources to provide training and co-facilitation of meetings and training to support infant and early childhood mental health.
- Work in coordination with stakeholders to implement the Oklahoma Infant and Early Childhood Mental Health Strategic Plan.
- Provide and advocate for individualized therapeutic services, supports and outcomes for families with and caregivers of infants and young children.
- Provide support to OSDH Child Guidance staff related to initiatives, including, but not limited to best practices, early intervention, prevention strategies and other evolving practices related to the needs of young children and their families.
- Develop a mutually agreed upon schedule and method for collaboration between the ODMHSAS Infant and Early Childhood Services Manager, Childrens program staff and the Child Guidance Services staff.
PERFORMANCE MONITORING:
- Department will monitor the performance of Contractor. Reports shall be requested as needed and submitted to the ODMHSAS Infant and Early Childhood Services Manager.
COMPENSATION:
- Contractor is responsible for maintaining all payroll records to verify compensation associated with this position.
- Child, Youth, Young Adults & Families Infant Mental Health Endorsement Program
Contractor shall furnish the necessary resources to maintain and act on the strategic plan and develop the infrastructure for implementing an Oklahoma Infant Mental Health Endorsement Program (OK-IMHEP).
This program will support the workforce development goal of the Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) and the Oklahoma Infant and Early Childhood Mental Health Strategic Plan through identification and dissemination of best practice competencies at multiple levels and across multiple disciplines.
WORK REQUIREMENTS:
- Contractor agrees to oversee and ensure the following actions:
- Coordination of an oversight workgroup composed of stakeholders with whom to coordinate the development of the plan and the infrastructure to support the OK-IMHEP.
- Coordination and collaboration with Oklahoma state and other agencies and organizations to include infant mental health competencies in their professional development programs and professional performance standards.
- Consultation and collaboration with the League of States which is developing the Infant Mental Health Endorsement processes.
PERFORMANCE MONITORING:
- Contractor shall provide quarterly reports due by the 15th of each month following the quarter, and additional reports as requested by the Department.
- Child, Youth, Young Adults & Families Psychological Services for Trauma Exposed Children Unite OKC
The Contractor shall furnish the necessary resources to provide both training and consultation in Trauma Focused Cognitive Behavioral Therapy to staff specified by the ODMHSAS in the treatment of trauma-exposed children.
WORK REQUIREMENTS:
- Provide training, including all necessary and supporting resources, to therapists in the treatment of trauma-exposed children and their families. Training participants to be selected from sites specified by the ODMHSAS. Training topics to include:
- Screening, assessment and treatment planning;
- CE-CERT model for addressing secondary traumatic stress for clinicians and/or supervisors; and
- Trauma-Focused Cognitive Behavioral Therapy (introductory, advanced, tune-ups, webinars, expanded/special topics);
- TF-CBT Supervisory Track.
- Provide consultation, including all necessary and supporting resources, to therapists and their supervisors in the treatment of trauma exposed children and their families, who are utilizing the TF-CBT model, and have been selected by sites specified by the ODMHSAS. Providing an adequate number of consultation opportunities per month to meet the purpose of both certification and ongoing clinical support.
- Provide quarterly calls to clinical directors/program managers of the sites specified by the ODMHSAS to support the ongoing progress and fidelity of the program.
- Maintain the TF-CBT website and necessary data bases in support of the program.
PERFORMANCE MONITORING:
- Monthly invoices shall include:
- Trainings conducted;
- Number of participants trained;
- Number of consult calls and participants; and
- Any program updates or changes, including staff changes.
- Additional reports for program or funding requirements may be requested by the Department, and should be submitted to the Departments Manager of Hope and Resilience.
- Child, Youth, Young Adults & Families RA1SE NAVIGATE
The Department of Mental Health and Substance Abuse Services (ODMHSAS) has been funded by the Substance Abuse and Mental Health Services Administration (SAMHSA) to implement the RA1SE NAVIGATE Early Treatment Program. The ODMHSAS will support Contractor in developing and implementing an integrated array of services and supports for persons ages 16-30, who have experienced their first episode of psychosis within the last two years and meet the Federal Block Grant definition of Serious Mental Illness (SMI) or Serious Emotional Disturbance (SED), as they transition to adulthood.
Persons served through the RA1SE NAVIGATE ETP will experience an increase in: (1) stable housing; (2) a job with a living wage; (3) continued education and meeting educational goals; (4) dependable transportation; (5) linkages to community resources; (6) number of days sober and drug free; (7) improved relationships with family and others; and (8) wellness and recovery as measured by decreases in symptoms and increases in activities that support mental and physical well-being. Those with a history of engagement with law enforcement will experience a decrease in number of arrests.
WORK REQUIREMENTS:
- Contractor shall furnish the necessary resources to develop and implement the RA1SE NAVIGATE Early Treatment Program, to include the following:
- Provide a Team Leader devoted at a minimum of .5 FTE who will also serve as the Family Therapist devoted at a minimum of .5 FTE.
- Maintain a minimum of 1 FTE Individual Placement and Support (IPS) Supported Employment and/or Education Specialist with average caseload of 20-25.
- Employment Support Services shall include, but not be limited to: prevocational training, job development, job placement, on-the-job training and support. The services provided will be based on individual consumer need and choice. Staff can receive IPS training through ODMHSAS.
- Maintain a minimum of .5 FTE Case Manager with an average caseload of 20-25.
- Provide Individual Resiliency Treatment (IRT) services utilizing evidence-based and promising psychological interventions, with a minimum of 1 FTE.
- Provide recovery support specialist services, with a minimum of .5 FTE.
- Provide psychiatric services with a minimum of .03 FTE.
- Provide I-Pads to program participants to increase service access through tele-health.
- Provide transportation assistance for participants with the purchase of 30-day bus passes and/or $10.00 gas cards. No more than $1,500.00 shall be expended for these purposes.
- Participate in Department data collecting and reporting for performance assessment.
- Maintain linkage with ONIT staff and advisory team, and linkage with the outreach and engagement team for Navigate.
- Utilize outcomes reports generated by the ODMHSAS for continuous quality improvement.
- Maintain a budget for the RA1SE NAVIGATE ETP and submit any changes beyond 10% for any line item for approval by ODMHSAS staff.
- Child, Youth, Young Adults & Families RA1SE NAVIGATE Evaluation
Under the direction of the Oklahoma Systems of Care (OKSOC) Senior Project Director, the University of Oklahoma Educational Training, Evaluation, Assessment and Measurement (E-TEAM), Division of Public and Community Services, University Outreach, hereafter referred to as the Evaluator, will perform administrative and analytical duties to manage the design and implementation of the RA1SE NAVIGATE evaluation in conformance to guidance given by the OKSOC management.
The Evaluator will appoint a lead researcher as the single Point of Contact (POC) for the evaluation project who will assume full accountability for the evaluation project and will respond in a timely manner to the needs of the OKSOC Senior Project Director. The POC must be knowledgeable of and experienced in coordinating and implementing longitudinal data collection activities including tracking of cases, data management, data analysis, basic quantitative and qualitative evaluation methods, and report writing.
WORK REQUIREMENTS:
- Evaluator shall:
- Ensure the NAVIGATE evaluation adheres closely to the expectations of OKSOC management including procedures for collection, entry, management, and storage of data.
- Maintain at least one support staff member at the E-TEAM to act as an evaluation liaison and technical support person for NAVIGATE staff. This person complements and backs up the primary Evaluator and shares the burden of visiting, training, and supporting local SOC site staff.
- Conduct site visits at each of the OKSOC sites that provide NAVIGATE services to coordinate and provide training for site on NAVIGATE evaluation, data, and results.
- Provide telephone support and in-person support when requested throughout the year. Elicit and process suggestions and feedback on evaluation features and problems, seeking line staff and ODMHSAS input, throughout the year.
- Implement NAVIGATE evaluation modifications to the OKSOC Youth Information System to collect data on referrals, enrollment, services, and outcomes. Develop monthly reports for the NAVIGATE sites to monitor service provision.
- Perform analyses of the NAVIGATE evaluation results and oversee revisions and improvements to the data collection process, if necessary.
- Report evaluation findings on the NAVIGATE project to the stakeholders, including family members, personnel of the lead agency and collaborating child-serving agencies, clinical staff, and members of the State Legislature. Produce periodic and ad hoc reports for the OKSOC community.
- Use evaluation findings to update stakeholders about OKSOC project development efforts, to improve management procedures, to inform the adoption of new system and service policies, and to attain new sources of public and private financing.
PERFORMANCE MONITORING:
- Evaluator shall provide an annual report of activities carried out pursuant to the Statement of Work.
- Child, Youth, Young Adults & Families SQE - MH Adult and Child (Youth Group)
This contract is to provide funding for the facilitation of a support group for youth and young adults.
WORK REQUIREMENTS:
- Contractor shall furnish the necessary resources to develop and facilitate a Youth/Young Adult Support Group that will meet at least once/week to include the following:
- Staff available to do community outreach to identify youth/young adults who would be interested (and appropriate) to attend the group.
- Staff available to facilitate the group at least once/week.
- Staff willing and able to link any youth/young adults in the group to services and supports identified to help address needs related to achieving their behavioral health goals.
- Provide follow-up on linkages to ensure that a successful connection has been made.
- Attend related training and/or meetings as determined by ODMHSAS.
PERFORMANCE MONITORING:
- The Contractor will provide monthly reports that will include:
- The number of youth/young adults contacted through community outreach during the month;
- The number of youth/young adults contacted who were linked to the Youth/Young Adult Support Group;
- The number of youth/young adults who attended the Youth/Young Adult Support Group each month; and
- The number of youth/young adults (who attended the Youth/Youth Adult Support Group each month) who were connected to services and the types of programs/services that they were connected to.
- Child, Youth, Young Adults & Families SQE MH Children (Trauma)
This contract is to provide funding for necessary ancillary services in support of implementing and providing direct trauma informed and trauma specific services for children exposed to trauma.
WORK REQUIREMENTS:
- The Contractor agrees to perform other necessary services and activities as outlined below. Such performances shall be reimbursed on a per month basis, unless otherwise noted in an attachment to this addendum.
- Service quality enhancement (SQE) and community response, including:
- Purchasing the appropriate kits, instruments, measures, and materials necessary to support the trauma informed and specific therapy models identified by the ODMHSAS. These purchases should be itemized and submitted with the monthly invoice.
- Facilitating staff attendance at training(s) or other professional development opportunities (including travel time) in the trauma informed and trauma specific models identified by the ODMHSAS. The Contractor shall keep a record of each staffs attendance and completion of training(s). This includes the mandatory completion of the on-line TF-CBT training.
- Facilitating staff-to-staff consultation (on an intra-agency as well as interagency basis) to enhance the quality of trauma services provided. Consultation will be conducted at the frequency identified by the ODMHSAS, and each staff member should keep a record of their individual participation.
- Facilitating National TF-CBT certification for staff who have completed training, consultation, and service requirements. The Contractor shall notify the Department when a staff passes and receives national certification.
- Facilitating staff attendance at local, regional, or state meetings for the purpose of improving interagency collaboration and service delivery to provide trauma informed and trauma specific services to children and families.
- Services provided pursuant to Department funding shall be reported through the Departments approved data collection system.
PERFORMANCE MONITORING:
- The Department will monitor the performance of the Contractor. At a minimum, this will include ongoing reviews of certain performance indicators, employee records showing appropriate training and credentials, and other relevant data.
COMPENSATION:
- Department funding sources utilized to make payments pursuant to this contract (e.g. state and federal) shall be at the Departments discretion and shall not be subject to review or considered a breach of this contract. Funding shall be reimbursed upon monthly documentation of expenditures, according to procedures determined by the Department.
- Child, Youth, Young Adults & Families State Youth Community Programs
Contractor shall furnish the necessary resources to provide a program to improve the overall health and well-being of youth.
The Health and Fitness program has primary components to help ensure young people improve their overall fitness levels and begin to adopt a healthy lifestyle.
WORK REQUIREMENTS:
- Contractor shall:
- Provide a Health and Fitness program to at least 3,650 young people at 73 Club locations for one year;
- Focus services on children with potential health-related issues;
- Focus services on low income and minority populations that are at higher risk;
- Encourage young people to engage in health and fitness activities at least 3-4 times per week;
- Enable young people to build self-esteem and confidence in making healthy choices which in turn enhance overall well-being; and
- Refer youth with behavioral health needs and their families to appropriate service providers, including the local Systems of Care, as available.
PERFORMANCE MONITORING:
- Contractor shall provide a quarterly written report of the activities carried out pursuant to the Statement of Work. Contractor shall provide such detail as the Department may require. Such report shall be submitted to the Departments Mental Health Recovery Division (attention Administrative Programs Officer) no later than the 10th day of the month following the end of each applicable quarter (i.e., the 10th of April, and July).
COMPENSATION:
- The funds will be distributed by Contractor equally among all 73 partner facilities, with each facility required to serve the minimum number of children established.
- Child, Youth, Young Adults & Families Substance Abuse Wraparound
Contractor shall provide wraparound and trauma-informed therapeutic services to assist children, youth, and young adults (0-25) in developing skills to cope with substance use/dependency and co-occurring issues. These services will assist in increasing the global assessment of functioning score; improving the educational skill level; improving family relationships; and improving the cooperation among peers/ adults, and life/social skills.
Contractor will participate and collaborate with the local Systems of Care Best Practice Model (as established by SAMHSA through the National Technical Assistance Center for Childrens Mental Health), as defined below.
WORK REQUIREMENTS:
- Conduct Teen Addiction Severity Index assessments and the Adolescent American Society of Addiction Medicine Patient Placement Criteria 2R.
- Provide documentation that staff rendering services have received training annually within the calendar year specific to children, as evidenced by training certificates, college transcripts, in-service training, etc., in the following:
- Evidence-based treatment approaches;
- Family dynamics and family therapy;
- Sexual and physical abuse;
- Childrens growth and development;
- Trauma-informed services for children;
- Psychopharmacology;
- Cognitive impairments;
- Healthy boundaries; and
- Self-care.
- Direct Wraparound services shall be provided using high fidelity Wraparound. A monthly average number of children, as identified by ODMHSAS, will be enrolled and receiving services. The Contractors contract dollar amount could be affected if the average caseload falls below 75% capacity for longer than three consecutive months.
- Individual services shall be provided under the direction of a child and family team, made up of both formal and informal supports. These services include but are not limited to crisis planning, functional assessment, and the development of a family driven interagency treatment plan.
- Contractor will ensure that families receive: 1) easy access to substance use or co-occurring services and supports; 2) evaluation, assessment and treatment; 3) intensive coordination of services and supports; and 4) family support and training.
- This task shall be accomplished through facilitation and coordination or services by a care coordinator and/or family support provider in collaboration with informal and formal supports, with guidance and assistance from the local Project Director.
- Individuals fulfilling the terms of this contract shall attend Wrap101 training and follow ODMHSAS wraparound coaching requirements to complete the credentialing process. Contractor shall also attend and participate in any applicable meetings or trainings as determined necessary by the Department.
- Contractor will follow the Oklahoma Systems of Care guidelines, policies, procedures and practices provided in the Oklahoma Systems of Care Toolkit.
- Contractor shall employ a part time (20 hrs/50%), or full time (40 hrs/100%) local Project Director, who will be responsible for, and have the authority to carry out the supervision of persons providing services for the project and the day to day operations of the project.
- Contractor, through the local Project Director and community team will develop and implement a plan for significant family involvement on all levels of the project.
- Contractor will ensure that the local Project Director shall initiate and ensure the development of a Community Based SOC Team. This community team shall be comprised of parents of children with substance use or co-occurring disorders, community service providers as outlined in the core standards, and other community stakeholders who desire to create a responsive childrens behavioral health system.
- Contractor will support families of children and youth with substance use or co-occurring disorders to establish and support local family and youth group.
- The local Project Director, in collaboration with the community team, shall develop a strategic plan for the implementation of the project utilizing the best practice model. The plan shall include an organizational structure, identify the steps necessary to implement the substance use/wraparound project, and include strategies for ongoing community development, youth guided family driven, cultural and linguistic competence, project sustainability, and the continuous evaluation of youth, family and community needs that will address disparities and access to services.
- The local Project Director, in collaboration with the community team, will follow the established program eligibility guidelines. These include children and youth ages 0-21 with substance use or co-occurring issues who are at risk of out of home placement, who are having difficulties in two or more life domains, and who are receiving services from multiple social service providers.
- Direct Wraparound services shall be provided using high fidelity Wraparound. A monthly average of 15 children for each Care Coordinator will be enrolled and receiving services.
- Individual services shall be provided under the direction of a child and family team, and made up of both formal and informal supports. These services include but are not limited to crisis planning, functional assessment, respite care, use of flexible funds, and the development of a family driven interagency treatment plan.
- Recommendations for the utilization of flexible funds shall be determined by the child and family team for each child receiving services. Use of flex funds shall follow the ODMHSAS Guidelines for Use of Flexible Funds. Any Flex Fund expenditures of $500.00 or more must receive the prior approval one of the State SOC Project Directors or the Director of Children, Youth and Family Services.
- Contractor shall ensure that required data is collected as required by ODMHSAS.
- Contractors records pertaining to SOC (both clinical and financial) will be subject to review by ODMHSAS and other agencies funding the project.
- Contractor shall provide ODMHSAS a proposed annual project budget for review and approval for the next fiscal year by June 15th. This proposal and any subsequent revisions shall be developed through consensus of the community team and contractor.
- Contractor shall submit a monthly financial statement comparing current monthly expenditures to budgeted monthly amounts. Contractor will also follow SOC invoicing instructions.
- Contractor will ensure that the local Project Director or designee will submit monthly written reports to the State Project Directors or their designee to ensure coordination and communication.
- Contractor will ensure that Project personnel will attend and participate in meetings and training as required by ODMHSAS to ensure coordination with the state SOC staff and general communication and functioning of the state wide initiative.
- Contractor will take all steps necessary to maximize 3rd party reimbursement including utilizing ODMHSAS fee for service dollars, Medicaid and 3rd party insurance.
- Contractor will report all Revenue on their monthly financial statement.
- Contractor shall utilize the wraparound event form for all wraparound events that take place with each family receiving service.
PERFORMANCE MONITORING:
- Successful performance will be monitored through:
- An annual formal site review and report conducted by the ODMHSAS staff;
- Review of monthly data by the ODMHSAS staff;
- Monthly review and approval of invoices; and
- Review of monthly Project Directors Report.
- Child, Youth, Young Adults & Families Together with Communities
Contractor shall furnish the necessary resources to develop a community-school partnership designed to intervene at the earliest possible point to bring recovery from substance use to students and family members.
WORK REQUIREMENTS:
- Contractor shall maintain a full-time community-school coordinator. The coordinator is not to have any substitute teaching or school counseling duties;
- Provide an office space for the full-time community coordinator;
- Submit an itemized budget to the assigned ODMHSAS Field Services Coordinator at the beginning of the contract year for approval;
- Utilize flexible funding to host community events to engage families and other community members in the community-school partnership, child care, transportation, psychological education, activities regarding recovery and healthy living, and incentives to family members and students for participation in project planning and advisory activities;
- Utilize Completed Needs Assessment based on the 4th quarter results of previous contract year of community-school activities and focus groups to develop and implement a plan of action to address the identified needs;
- Contract with ODMHSAS-identified providers of children substance use services to provide in-school and home-based services including implementation of early intervention programs such as CF and/or SF on a weekly basis;
- Maintain and submit a roster of the project team that will oversee the development of the project coordinated by the community-school coordinator. Project team may include key school personnel, family members, community partners, providers, and students. The project team shall meet monthly at a minimum; and
- Provide services that are culturally-responsive to the individuals needs and their family environments.
- Community-School Coordinator shall:
- Coordinate the utilization and implementation of evidence-based early intervention curriculum (CF and/or SF) with identified families as written;
- Participate in the implementation of CF and/or SF programs;
- Ensure screens, support, and referrals for appointment are made within 24 hours for students and families who request help with substance use and co-occurring problems. Referral will be to in-school counseling unless a higher level of care is necessary as evidenced by documentation; and
- Monitor and document that services were accessed within 5 school days from referral as evidenced by documentation.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contractor. At a minimum, this will include ongoing reviews of certain performance indicators, such as number of community members engaged monthly, number of students and family members receiving substance use services at school or at home (and for those served, indicators of improvement and movement toward recovery), and completion of a needs assessment based on community feedback.
- Contractor shall complete a report the first, second, and third quarters to be submitted to the ODMHSAS-designated Field Services Coordinator by the 10th of the month for the previous quarter and a Year End Report the 4th quarter due by the 25th of the last of month of the fiscal year of which shall include, but not be limited to, the following:
- The activities and number of attendees per activity;
- The total number of individuals who received services under this Contract;
- The number, age, race, and gender of the individuals enrolled and participated in the CF or SF programs;
- The number, age, race, and gender of the individuals referred to the school or outside services;
- The number of students who left school prematurely due to other causes; and
- The number, age, race, and gender of the individuals who completed the program.
- Contractor shall complete a contact form for all contacts for any student or family requesting any information or services.
- Contractor will complete the pre- and post-test for the CF or SF program participants and document results in Year End Report.
- Contractor shall complete a needs assessment in the 4th quarter of the fiscal year and include in the Year End Report.
- Contract shall develop and make available a satisfaction survey to all individuals served by this Contract and record results in the Year End Report.
COMPENSATION:
- Contractor shall be reimbursed upon documentation of expenditures pursuant to an ODMHSAS-approved project budget according to procedures determined by ODMHSAS. Indirect costs will be allowed up to 12%.
- ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures, prior to determining the amount due from ODMHSAS.
- Child, Youth, Young Adults & Families Training and Consultation - Navigate
WORK REQUIREMENTS:
- Contractor will provide NAVIGATE training and consultation. This is to prepare for the provision of comprehensive, integrated services to individuals in the early stages of treatment for schizophrenia.
- Child, Youth, Young Adults & Families Transition Youth Housing Subsidy
This Contract is to provide housing subsidy through certain authorized expenditures pursuant to the Departments Protocol for use of Transition Youth Housing Subsidy Funds located in the Appendix section of this document.
WORK REQUIREMENTS:
- Transition Youth Housing Subsidy Funds are to be used to assist very low-income individuals (ages 16 - 25) and/or runaway and homeless youth (15-25 years of age) who have a mental illness or co-occurring mental illness and substance use disorders OR meet qualifying criteria for Host Home* Placement with accessing and maintaining decent, safe, sanitary and affordable housing and host home placements.
PERFORMANCE MONITORING:
- Contractor shall submit monthly billing documentation and monthly activity reports as outlined in the Departments Protocol for Use of Transition Youth Housing Subsidy Funds located in the Appendix section of this document.
- Child, Youth, Young Adults & Families Women with Children Residential Strengthening Families & Celebrating Families Programs
Contractor shall furnish the necessary resources to implement the Strengthening Families (SF) and/or Celebrating Families (CF) the program for the ODMHSAS designated facility, to improve permanency, enhance safety, and increase the well-being of participants and their families.
WORK REQUIREMENTS:
- Contractor shall:
- Designate a coordinator of SF and/or CF.
- Designate staff to participate in SF and/or CF.
- Submit an itemized budget to an ODMHSAS assigned designee at the beginning of the contract year for approval which shall include local travel, supplies and contracts for transportation, food, and additional service providers or treatment services not able to be obtained through another means.
- Utilize flexible funding to provide child care, transportation, and incentives to family members and students for participation in and or completing required pre- and post- test documents.
- Contractor shall complete a number of cycles of SFP and/or CFP determined by the ODMHSAS.
- Contractor shall complete end of cycle reports. This shall include completion of an Administrative Survey and facilitation of a Parent Survey. Both surveys are located on the Youth Information System (YIS); a paper version of the Parent Survey is available upon request.
- The Administrative Survey shall be completed within one month following the end of the cycle, and shall include (but not be limited to):
- Dates of the sessions conducted;
- Populations served:
- Number of participants;
- Number of staff participating;
- Staff feedback on process; and
- Successes and challenges/barriers during the cycle.
- The Parent Survey shall be completed by each member of the Parent Group during session 15.
- Contractor shall complete an annual report, due 30th of June, and submit to an ODMHSAS designee. The report shall include but not be limited to the following:
- Training or Professional Development;
- Names of staff or program receiving new licensing or certification;
- Name of organization/agency client was referred to for additional treatment or ancillary services;
- Total number of clients served;
- Total number of intakes/assessments completed;
- Total number of intakes/assessments but did not receive treatment from project staff;
- Total number of participants discharged from the program before completion of program; and
- Total number of participants graduated from the program.
- Coordinator shall:
- Coordinator will assist in developing policy, procedures, participant handbook, and training stakeholders/partners on project.
- Coordinator will engage and enhance faith-based, child welfare, and other community partners (i.e. volunteer, donation, referral).
- The coordinator will organize and schedule the SF and/or CF program and ensure all materials are ordered and disbursed to program staff.
- Facilitate the implementation of SF and/or CF with identified families as written.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of Contract through receiving timely updates of data once distributed by ODMHSAS and OU ETeam, and receiving the budget.
- ODMHSAS will review end of cycle and annual reports to ensure all deliverables have been met and review monthly budgets and invoices to ensure billing procedures were adhered to.
COMPENSATION:
- Contractor shall submit invoices for payment in accordance with instructions by ODMHSAS. Contractor shall be reimbursed upon documentation of expenditures pursuant to an ODMHSAS-approved project budget according to procedures determined by ODMHSAS. ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources for such services being deducted from program expenditures, prior to determining the amount due from ODMHSAS.
- Appendix
- ODMHSAS Transition Youth Housing Subsidy Protocol
Eligible Applicants - Individuals (ages 16 - 25) who have a mental illness or co-occurring mental illness and substance use for assistance with accessing and maintaining decent, safe, sanitary and affordable housing. Individuals should meet requirements for very low income and have a gross annual income at or below $16,500; however, incomes above $16,500 can be considered on a case by case basis. Individuals who are under the age of 18 must either be legally emancipated or have a Guardian willing to sign a lease agreement on their behalf. If the individual has children in their legal custody at time of application, they are allowed to live with applicant in the residence paid for by subsidy funds. If an applicant requests a roommate or significant other reside with them in subsidy funded apartments, they are eligible for youth subsidy funds at 50% of the approved amount, whereas said roommate must provide the remaining balances of rent/utilities and be a signed and approved leaseholder along with applicant or otherwise meet the same qualifications to become a subsidy recipient themselves and become a leaseholder in the same residence.
Rental Assistance (Including Utility Assistance) - The maximum amount of rental assistance to help pay for rent and utilities is $574 per month, which is based on the higher range of Fair Market Rent for a 1-bedroom. Assistance is not restricted to 1-bedroom housing units, or to units for which the total rent and utility costs do not exceed $574, however, it is recommended that referring projects assist subsidy recipients in locating housing for which costs do not exceed the $574 maximum (and all bills paid units when possible) to help assure affordability and success. This amount can be amended to $726 in the event that the applicant has a child in their custody and is needing a unit of up to 2 bedrooms or more. If unit is not all bills paid, it is recommended that referring projects assist subsidy recipients in getting on the utility averaging plans to further help assure affordability.
Rental assistance can be provided to individuals with no income. Rental assistance for individuals with an income will be calculated as follows:
First 6 Months - subsidy recipients will pay 0% of their gross monthly income toward rent and utilities, and the remainder of the rent/utilities can be provided as rental assistance (up to the $574 maximum).
Last 6 Months - subsidy recipients will pay 30% of their gross monthly income toward rent and utilities, and the remainder of the rent/utilities can be provided as rental assistance (up to the $574 maximum).
The goal of the Housing Subsidy Funds is to assist recipients with transition to self-sufficiency between 9 to 12 months. Based on individual needs, the provision of subsidy beyond 12 months will be considered on a case by case basis.
It is expected that the all subsidy recipients and Program staff will work actively together toward employment or SSI/SSDI income, toward obtaining Section 8 rental assistance, and on other recovery focused goals/objectives, as this is a time limited program.
Rent & Utility Deposits - One-time assistance with rent and utility deposits may be provided to subsidy recipients but may not exceed a total of $574 or $726 in approved units of parenting youth
Making A Referral Subsidy Rental Assistance:
- All referrals must come from one of the existing Oklahoma Department of Mental Health Substance Abuse Services Contractor unless approved by the ODMHSAS Program Manager. Part 1 of the referral form must be submitted, and initial approval received from HOPE Community Services prior to moving forward to assist a person with housing. This is to ensure that people referred meet initial eligibility requirements and that the program has enough money to serve them. Once initial approval is received from HOPE, housing can be arranged and Part 2 of the referral should be submitted. If Part 2, and related documentation, is not received by HOPE within 30 days of approval of Part 1, the referral will be null and void, and an entirely new referral (Part 1 & 2) will need to be submitted.
- Both parts of the referral form submitted must be complete, including all of the documentation requested:
- Proof of income or signed statement from applicant if no income (Certification of Zero Income form);
- Signed Subsidy Recipient Agreement (If the applicant is under age 18, and not legally emancipated, a Guardian is required to sign).
- A release of information authorizing communication between HOPE Community Services and the designated Landlord, and utility companies (when utility assistance, including deposit assistance, is requested), regarding payment of bills; and
- A release of information authorizing communication between HOPE Community Services and the designated Program Agency, regarding the tenants receipt of subsidy funds.
- Completed referrals should be submitted to:
- HOPE Community Services, Inc.
- Attn: Transition Youth Subsidy Program
- 6100 South Walker Ave.
- Oklahoma City, OK 73129
- (405) 634-4400
- Fax (405) 632-1976
- Please note that referral information that is not complete will be returned to the agency who submitted it for completion. If you have any questions regarding the completion of the referral, or regarding the Transition Youth Housing Subsidy program in general, please contact HOPE or Andru Dallaly at ODMHSAS.
Things To Remember:
- A copy of the signed lease agreement between tenant and landlord must be mailed or faxed to Hope Community Services by the second month for which rental assistance is needed (subsidy cannot be continued past the first month until a signed lease agreement is received).
- If the landlord does not have a lease agreement, please use the Lease Agreement form included in the referral packet.
- If rental unit is not all bills paid, it is recommended that referring projects assist subsidy recipients in getting on the utility averaging plans to further help assure affordability.
- If utility assistance is requested, utility bills must be submitted monthly by mail or fax to HOPE Community Services for payment (up to the total amount allowed for utility assistance).
- Part 1 of the referral is submitted, and approval from HOPE is required to proceed with housing assistance and the completion of Part 2 of the referral.
- Part 2 of the referral must be received by HOPE within 30 days after HOPE has approved Part 1. If not received within that timeframe, the referral will be null and void and a new referral will need to be submitted and approval from HOPE obtained.
- ODMHSAS Child Trauma & Resilience Guidelines/Protocol
According to the Big Statement of Work for CMHCs, section 6.10 Trauma-informed and trauma specific services will be offered according to the ODMHSAS Child Trauma and Resilience Guidelines. Contractor will maintain staff trained in trauma-focused cognitive behavioral therapy. Please refer to the guidelines/protocol; as follows:
Trauma Informed:
- All staff employed by the agency, regardless of role or position, shall complete the online "Trauma is Just the Beginning" training http://www.ok.gov/odmhsas/SHARE.html within 90 days of hire or completion of their probation, whichever is sooner. A copy of the certificate of completion should be kept in the employees personnel file.
Trauma Screening and Assessment:
- Agencies shall use the Child and Adolescent Trauma Screen (CATS) measure.
- Agencies shall screen children and youth, ages 3-17 years old, using the traumatic stress exposure portion of the CATS.
- The CATS is to only be administered by clinical level staff. At minimum staff should complete the CATS administration eLearning, and attend the live Assessment and Support training as available.
- If the screen for exposure is positive, the remainder of the CATS should be completed with the child, youth, and caregiver for traumatic stress symptoms.
- If the assessment indicates clinical level of symptoms for treatment, then the child and family should be offered trauma-specific services, and the CATS should be administered at a minimum of each treatment plan update, and at termination of trauma treatment or discharge.
- Use of the short screener and other available CATS tools are encouraged throughout the course of treatment.
- Initial screen (positive or negative), including scoring, and additional screenings as indicated at treatment plan update and discharge, shall be reported on the CDC as per protocol.
- These are the minimal requirements. For agencies with advanced training and experience, this does not limit use of other evidence based and validated measures.
Trauma Specific Services Licensed:
As the primary evidenced based trauma specific intervention, Oklahoma has implemented Trauma-Focused Cognitive Behavioral Therapy (TF-CBT) statewide. -
- Every LBHP/LMHP (including those under supervision) working with children, youth, and families in the agency, shall complete the online TF-CBT training https://tfcbt2.musc.edu/ within 90 days of hire or completion of their probation. A copy of the certificate of completion should be kept in the employees personnel file.
- Core staff identified to complete the full TF-CBT training and consultation process, to meet the SOW requirement Contractor will maintain staff trained in trauma-focused cognitive behavioral therapy shall be expected to:
- Attend the live 1 day assessment and support training and 2 day Introduction to TFCBT training
- Participate in consultation calls following training. Staff will be expected to complete 2 calls a month for a minimum of 6 months and through completion of a case, however long that may take. After that time, consultation calls will still be available to and highly recommended for staff to use at their discretion.
- Staff are expected to keep developing their skills through attendance of the Advanced TFCBT trainings, participation in webinars, and other learning opportunities.
- It is highly recommended that the person providing clinical supervision also go through the training and consultation process to help with both implementation and sustainability.
- Supervisors will be expected to participate in a quarterly supervisors call.
- While TFCBT is to be provided by every agency, this does not preclude the agency from utilizing other trauma specific evidenced based practices, such as Seeking Safety.
Criminal Justice Services
- Criminal Justice Manual
- Criminal Justice Fixed Rate Services
- Criminal Justice Community Court Treatment Services
This contract is to provide community court fee for service contracts to support individuals in community court in designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Provide individualized treatment services to individuals in community court as referred by community court team.
- Criminal Justice Drug Court Misdemeanor Treatment Expansion - Adult - Oklahoma County
This contract is to provide funding for treatment services to the participants of an Adult Misdemeanor Diversion
Pilot program. All services pursuant to this contract shall be in compliance with state and federal laws and the ODMHSAS
Criminal Justice Manual. Contractor shall:
- Provide expanded access to drug court treatment services in Oklahoma County, including but not limited to
Medication Assisted Recovery, peer support, therapy and rehabilitation; and serve at least 40 individuals charged with
misdemeanor crimes;
- Participate in training on evidence based interventions in order to enhance best practices in Oklahoma
County Drug Court including Matrix Model Curriculum, Moral Reconation Therapy, and Prize Incentive
Contingency Management;
- Collaborate with Oklahoma County Drug Court Misdemeanor Program track in order to ensure that the project
funded misdemeanor population will continue to receive drug tests in compliance with best
practice standards; and
- Participate in all SAMHSA required activities, including collection of GPRA information as
identified by ODMHSAS.
- Criminal Justice Drug Court Rural Access Transportation
This contract is to provide funding to enhance access to participants in Third Judicial District Drug Court
and Beckman/Roger Mills County Drug Court implementing telehealth and tele-supervision strategies. This contract is funded
through the Bureau of Justice Assistance grant #2019 DC-BX-0007.
- WORK REQUIREMENTS:
- Contractor will provide transportation support for participants of the project targeted jurisdictions participating
in the rural access pilot program.
- PERFORMANCE MONITORING:
- Contractor shall submit all required documentation of performance to ODMHSAS and provide the Drug Court
Coordinator with all information necessary to complete program evaluations requested by ODMHSAS.
- If contractor receives contract funds to support projects awarded through the Bureau of
Justice Assistance (BJA), contractor shall:
- Abide by the Department of Justice Office of Justice Programs Bureau of
Justice Assistance Special Conditions.
- Follow project specific guidance provided by the ODMHSAS.
- COMPENSATION:
- Transportation services eligible for payment pursuant to this contract (as defined in the ODMHSAS Service Manual)
are Court Related Services T1016 HF H9 at a rate of $13.75 per 15 minute increments.
- Criminal Justice Jail Diversion Treatment - Midwest City
This contract is to provide funding for the administration of the Midwest City Jail Diversion program and
treatment services to the program participants pursuant to program MOU. Contractor shall:
- Conduct an ODMHSAS-approved, criminogenic risk assessment instrument completed by a clinician whom is certified
to administer the instrument and is a BHCM II, CADC, Licensure Candidate, or LBHP to identify criminogenic risk factors for
program participants; and
- Provide the ODMHSAS with all information necessary to complete program evaluations.
COMPENSATION:
- The Midwest City Jail Diversion program may require a participant to pay the cost of participation including
treatment co-pays and substance testing. Contractor shall not make payment a condition for treatment services
delivered pursuant to this contract;
- Any co-pays for treatment services shall be consistent with ODMHSAS
contract boilerplates; and
- Participants shall be served regardless of income level. Contractors requests for compensation under this
contract to ODMHSAS shall be in compliance with eligibility standards and shall be reported as
identified by ODMHSAS.
- Criminal Justice Offender Screenings
This contract is to provide funding for risk, mental health, and substance abuse screening services to district
court defendants as per O.S. 43A-3-704. Contractor shall:
- Provide screenings which:
- Are completed by a Case Manger II with Certification issued July 1, 2013 or after,
or LBHP level clinician;
- Follow the guidelines established by the screening instruments;
- Include a release of confidential information compliant with state and federal guidelines to the sentencing judge,
district attorney, defendants attorney, diversion programs available in the jurisdiction, and individuals and entities
responsible for the care and well-being of the individual; and
- Be completed within 3 business days of referral.
- Upon completion of screening instruments, complete a report which:
- Is provided to the sentencing judge, district attorney, and defendants defense attorney
within 5 business days of referral;
- Includes offender name, date of birth, case number(s), date of referral, date of screening,
and date of report;
- Includes results of mental health, substance abuse, and risk screening; and
- Includes recommendations for referrals based on level of mental health treatment need, substance abuse
treatment need, and risk level.
- Make available a licensed clinician with experience in crisis management upon
indication of mental health crisis;
- Document the final disposition of the defendants case to include any treatment program, supervision program,
or prison entry within 30 days of final disposition;
- Submit a current version of the Offender Screening referral matrix for each county for approval within 30 days of
contract execution. Any modifications during the year shall be submitted for approval
within 30 days; and
- Comply with Department Offender Screener randomized risk assessment competency
demonstration requests.
COMPENSATION:
- Compensation per offender screened shall not exceed $130.96 per person.
- Services eligible for payment pursuant to this addendum (defined in the ODMHSASs Service Manual) are as follows:
Court Related Services (T1016 HF H9), Screening and Referral (H002 HF HN), Intensive Outreach (H0023 HF TF), and Community
Outreach (H0023 HF). Documentation of outreach services must include date, time, and short description of the
service provided.
- Contractor shall not seek copayments for screening services provided.
- Criminal Justice Pretrial Treatment Services
This contract is to provide pretrial fee for service contracts to support individuals on pretrial release in designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Provide individualized treatment services to individuals released on pretrial bond as referred by designated pretrial staff.
COMPENSATION:
- Contractor will bill fee for service for treatment services provided.
- Criminal Justice Prison Based Trauma-Informed Therapeutic Services
This contract is to provide trauma-informed therapeutic services in a correctional setting to assist incarcerated women in developing the skills to cope with trauma and other co-occurring issues. The contract shall also provide additional reentry supports.
- WORK REQUIREMENTS:
- Contractor will:
- Identify and screen individuals interested (and appropriate) to participate in designated groups.
- Provide the following group-based interventions:
- Introduction to treatment services, education about available treatment services in the facility, and accessing services in the community;
- Seeking Safety; and Strengthening Families Program
- Incorporate group processes and family therapy (when part of a family) as a part of a holistic approach to treatment, including the use of telehealth with family members in the community.
- Contracted staff will be trained in evidenced based program curricula to include Seeking Safety and Strengthening Families.
- Collaborate with ODMHSAS reentry staff by providing linkage to any additional services and supports needed for individuals participating in groups, in order to assist with achieving identified goals and reentry needs. The process of linkage shall include follow-up on linkages to ensure that a successful connection has been made.
- Ensure designated staff follow the guidelines set forth by the Oklahoma Department of Corrections visitor and volunteer policies. This includes requiring all visitors and volunteers to pass background checks prior to entering DOC facilities (OP-110210).
PERFORMANCE MONITORING:
- The ODMHSAS will monitor the performance of Contractor. The contractor must receive prior approval from the designated ODMHSAS staff member who serves as the point of contact for these groups regarding the evidence-based or evidence-informed curriculum that is being utilized by the Trauma/Family groups.
- The Contractor will provide monthly reports that will include the following data elements:
- The number of individuals linked to designated groups;
- The number of individuals who attended the designated group each month.
COMPENSATION:
- Total compensation for services pursuant to this contract shall not exceed the total amount identified in the COMPENSATION section of the contract.
- Criminal Justice ReMerge
This contract is to provide treatment services to the participants of the ReMerge program. Contractor shall:
- Provide substance abuse treatment and/or mental health services that are designed to meet the individual
need of each offender and that do not interfere with work or other program requirements; and
- Support services, to include housing assistance, childcare assistance, emergency food assistance and transportation
assistance, provided under this agreement will include those services provided by contract providers under existing agreements
between specific program providers and the ODMHSAS.
- Criminal Justice Government/Professional/Sole Source Services
- Criminal Justice Community Court Administration
This contract is to provide Community Court planning funds to designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Develop a Community Court planning team consisting of criminal justice personnel, law enforcement, and social service providers (social service providers shall include ODMHSAS-certified behavioral health providers).
- Create a project implementation timeline and submit to ODMHSAS, which begins Community Court operations no later than July 1, 2021.
- Create Community Court policies and procedures which are consistent with the Bureau of Justice Assistance Responding to the Community, Principles for Planning and Creating a Community Court.
- Submit monthly planning progress reports to ODMHSAS.
- Participate in regular planning calls and meetings with ODMHSAS as scheduled.
COMPENSATION:
- Contract shall be paid in equal, monthly payments.
- Criminal Justice Drug Court Misdemeanor Treatment Expansion - Adult - Oklahoma County
This contract is to provide supportive services to participants of the Misdemeanor
Treatment Expansion (MTE) project. Contractor shall:
- Provide housing support to participants consistent with current ODMHSAS Guidelines for Use of Flexible Funds
and limited to amount described in the Compensation section below.
- Provide Medication Assisted Recovery (MAR) to participants in the MTE project as clinical need is identified
and limited to amount described in the Compensation section below.
- Provide incentives to participants in the MTE project through the following guidelines and limited to
the amount described in the Compensation section below.
- At no time, through any incentive process, shall cash be given to participants
of the MTE project.
- GPRA completion shall be incentivized with a $30 gift card per MTE participant
per GPRA completed.
- Incentives shall be given for MTE project participation through the Prize Incentive Contingent Management Model;
a drawing based reward system model. Provide a mixed value of non-cash incentives such as gift cards, bus passes,
and hygiene products to include 150-$1 incentives; 100-$5 incentives; 75-$10 incentives; 50-$15 incentives;
and 15-$30 incentives.
COMPENSATION:
- Housing flex funds will be reimbursed following the ODMHSAS Guidelines for Use of Flexible Funds under a cost
reimbursement structure. Compensation for housing flex funds under this contract shall average $250 per person and
not exceed $5,000.
- Medications Assisted Recovery (MAR) support will fund medications. Compensation for MAR medications under
this contract shall not exceed $6,000.
- Total incentive funds will not exceed $5,000 and is limited to the restrictions identified in the Work Requirements
section above. GPRA incentives shall be limited to total of $2,400 and other incentives shall be
limited to total of $2,600.
- Criminal Justice Drug Court Rural Access Technology
This contract is to provide funding to enhance access to participants in Third Judicial District Drug Court
and Beckman/Roger Mills County Drug Court implementing telehealth and tele-supervision strategies. This contract is funded
through the Bureau of Justice Assistance grant #2019 DC-BX-0007. Contractor shall:
- Submit annual budget for approval prior to purchases. Submitted budget must be in line with
federal project plans.
- If contractor receives contract funds to support projects awarded through the Bureau of Justice Assistance (BJA),
contractor shall:
- Abide by the Department of Justice Office of Justice Programs Bureau of Justice
Assistance Special Conditions.
- Follow project specific guidance provided by the ODMHSAS.
- Contractor shall submit all required documentation of performance to ODMHSAS and provide the Drug Court
Coordinator with all information necessary to complete program evaluations requested by ODMHSAS.
COMPENSATION:
- In accordance with the terms of this contract, the Department will pay the Contractor an amount not to exceed
contracted amount payable to the Contractor as set forth below.
- Contractor shall be reimbursed for services upon documentation of expenditures, according to procedures determined
by the Department, pursuant to a Department approved project budget.
- Invoices shall be electronically submitted or sent to:
contracts@odmhsas.org
- OR
- Contracts
- Oklahoma Department of Mental Health and Substance Abuse Services
- 2000 N. Classen Blvd. 2-600
- Oklahoma City, Oklahoma 73106
- Criminal Justice Drug Court Rural Access Transportation
WORK REQUIREMENTS:
- Contractor will:
- Arrange for transportation support for participants in conjunction with their treatment service and drug court requirements of the project targeted jurisdictions participating in the rural access pilot program.
- Submit annual budget for approval prior to purchases. Submitted budget must be in line with federal project plans
COMPENSATION:
- Transportation services eligible for payment pursuant to this contract shall not average more than $13.75 per 15-minute increments.
- Contractor shall be reimbursed for services upon documentation of expenditures, according to procedures determined by the Department, pursuant to a Department approved project budget.
- Criminal Justice Jail Diversion Administration - Midwest City
This contract is to provide funding for the administration operation of the Midwest City Jail Diversion program
consistent with the MOU in place to support the program. Contractor shall:
- Provide a full-time staff for the administration of the Midwest City Jail Diversion Program.
Full-time staff shall:
- Complete all data reporting as required by ODMHSAS.
- Be accessible to Midwest City jail staff, prosecutor, court staff, and police department with regard to questions
and status updates on potential participants and current participants.
- Develop and oversee screening processes in collaboration with the Midwest City jail and ODMHSAS, in order to
efficiently identify those in need of behavioral health treatment services.
- Develop and oversee assessment processes in collaboration with the Midwest City jail and ODMHSAS, in order to
identify treatment services clinically appropriate for each eligible participant.
- Develop and oversee reporting processes in collaboration with the Midwest City jail, prosecutor, court staff,
and police department to ensure effective communication on the treatment compliance and abstinence status
of each program participant.
- Develop and oversee drug testing processes in collaboration with the Midwest City jail, prosecutor, court staff,
and police department to ensure consistent substance testing of program participants
- Attend Midwest City court hearings, meetings with Midwest City jail staff
on a weekly basis.
- Develop and oversee program policy manual with input from Midwest City jail staff, prosecutor, court staff,
and police department which includes: eligibility criteria, participant orientation, screening and assessment processes,
drug testing processes, and status reporting processes.
- Submit quarterly expenditure reports to ODMHSAS which identify collection of fees and program expenditures,
within 45 days of the close of each quarter.
- Criminal Justice Oklahoma County Veteran Treatment Court Administration
This contract is to provide funding to implement the Oklahoma County Veteran Treatment Court. This contract is
funded through the Bureau of Justice Assistance grant #2019 VC-BX-0007.
WORK REQUIREMENTS:
- Contractor shall support a Veteran Treatment Court Team consisting of treatment provider(s), Coordinator/Liaison,
presiding judge, prosecutor, defense attorney, and can include members of law enforcement, probation and parole, jail
administrators, or other personnel the court deems participation necessary.
- Contractor shall participate in ODMHSAS Program Evaluations.
- Contractor shall abide by the most recent version of the Oklahoma Criminal
Justice Programs Manual.
- Contractor shall provide all participants who have been determined indigent by the court, bus passes as needed.
Contractor shall review indigent status and bus pass need each three months; keep a searchable log of all passes and whether
they were distributed and to whom; require participants to check out a pass with their signature; and in order to receive a
new bus pass the expired pass must be returned to coordinator unless an exception is granted
by the judge.
- If contractor receives contract funds to support projects awarded through the Bureau of Justice
Assistance (BJA), contractor shall:
- Abide by the Department of Justice Office of Justice Programs Bureau of
Justice Assistance Special Conditions.
- Follow project specific guidance provided by the ODMHSAS.
PERFORMANCE MONITORING:
- ODMHSAS will monitor the performance of the Contractor.
COMPENSATION:
- In accordance with the terms of this contract, the Department will pay the Contractor an amount not to
exceed $149,152 payable to the Contractor as set forth below.
- Cost associated with funding key team members salary and fridge
benefits totaling $115,278.
- Drug testing costs averaging $10 per test for up to 1,517 tests for indigent
participants totaling $15,166.
- Bus passes averaging $4.00 per pass for 1,416 passes a total of $5,663.
- Registration and attendance costs for key team members to attend the NADCP
Conference totaling $8,478.
- Registration for the Oklahoma Criminal Justice and Behavioral Health
Conference totaling $4,567.
- Contractor shall be reimbursed for services upon documentation of expenditures, according to procedures
determined by the Department, pursuant to a Department approved project budget.
- Contractor shall submit a monthly invoice to the Department and the invoice shall be
subject to approval by the ODMHSAS.
- Back up documentation shall be provided each month, attached to monthly invoices, and shall include
attestation from each funded key team member of their level of effort to the project and proof of purchase for any
reimbursable expense under this contract.
- Invoices shall be electronically submitted or sent to:
contracts@odmhsas.org
- OR
- Contracts
- Oklahoma Department of Mental Health and Substance Abuse Services
- 2000 N. Classen Blvd. 2-600
- Oklahoma City, Oklahoma 73106
- Criminal Justice Pretrial Administration Support
This contract is to provide pretrial support funds to designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Provide pretrial support to those individuals on pretrial release, that is substantially different than any operating treatment court programs in the community.
- Collaborate with area social service providers to connect individuals to identified care needs, including connection to ODMHSAS-certified behavioral health treatment agencies.
- Support the connection of Offender Screening contractors to conducting presentence risk and need screens as appropriate for individuals released on bond.
- Participate in regular calls and meetings with ODMHSAS as scheduled.
COMPENSATION:
- Contract shall be paid in equal, monthly payments.
- Criminal Justice Reentry Intensive Care Coordination Team (RICCT)
Contractor shall provide a Reentry Intensive Care Coordination Team (RICCT). The RICCT team targets individuals with
severe mental illness and co-occurring substance use disorders. RICCT is part of a larger effort to enhance the availability of
mental health services for offenders who are being transitioned from the Department of Corrections (DOC) into the community.
Contractor shall:
- Screen, admit, assess, and initiate services as prescribed by ODMHSAS rules and
regulations. Including:
- Initiate and conduct in-reach screening interviews with RICCT candidates in correctional facilities to build
relationships, initiate relevant assessments and case planning, and determine acceptance or denial
to the program.
- Screen offenders within two (2) weeks of receiving referral. Telemedicine screenings are encouraged by ODMHSAS.
If contractor utilizing on-site screenings, no more than one (1) visit to a correctional facility will be conducted to
make final determination regarding acceptance or denial into the program.
- Contact the referral source within one (1) week of screening with an acceptance or denial into the program.
Contractor shall keep record of all referrals to include name, referral date, whether accepted or denied, reason for denial if
applicable, and date referral source informed of eligibility decision.
- Contractor agrees to maintain staffing and supervision for the RICCT team as prescribed by Department.
It is the expectation of the Department that the Contractor implement recruitment and retention practices designed to maintain
a stable and consistent staffing level. RICCT programs service delivery and case load capacity expectations will not be
affected by changes in contractors staffing.
- Contractor shall ensure that RICCT personnel attend the necessary training, utilize technical assistance through
ODMHSAS, and refer RICCT clients to other agency providers if necessary in order to integrate the following evidence based
practices and collaborations when serving RICCT clients:
- Opioid Overdose Prevention Services
- Risk Need Responsivity
- Motivational Interviewing
- Communication with Probation and Parole or other entities for care coordination
and success of community supervision
- Connecting clients to resources to address emergent case management and community integration needs
such as housing, employment, education, family, and issues unique to reentry and their involvement in the
criminal justice system.
- Use evidence based practices validated on the justice involved populations. Examples may include, but
do not require: Cognitive Behavioral Therapy, CBT-based Interactive Journaling, The Matrix Model, and evidence-based
programs that address specific criminogenic risk domains such as Moral Reconation Therapy or Thinking
for a Change.
- Peer Recovery Support services.
- Report on the Departments information system, in accordance with Department policy, all services
provided by Contractor to each RICCT consumer, regardless of the funding source. Services provided shall be reported
under the appropriate contract source code, based on the payer for the specific service delivered. Any service not
billed to another payer and reported accordingly shall be reported under the Contract Source Code(s) identified in
section IV (COMPENSATION) of the Contract.
- Ensure that RICCT program participants and services are reported using the correct contract source and
service focus code. Contractor shall have processes in place to identify data and coding errors and make corrections
in a timely manner.
COMPENSATION:
- ODMHSAS shall be the payer of last resort, with any reimbursement received from third party or other sources
for RICCT services being deducted from program expenditures, prior to determining the amount
due from Department.
- Criminal Justice SQE - Aftercare
This contract is to support aftercare supports to drug court participants and recent program graduates.
Contractor shall:
- Notify drug court participant prior to treatment discharge of availability of aftercare support and
Recovery Management Check Ups, providing opportunity for participants to opt out.
- For participants not opting out, utilize the Recovery Management Check Up tool provided by ODMHSAS to contact
individuals by phone who have completed treatment services and are both in phase 5 (aftercare) and post-graduation.
Schedule of calls include:
- Phase 5: Twice per month, at minimum
- 1-3 months post graduation: Monthly, at minimum
- 3-12 months post- graduation: Every three months, at minimum
- Document phone calls by completing the provided interview form
- If contact identifies the individual would benefit from treatment services, indicate on the provided
form and offer re-engagement of treatment services to the participant
- Ensure that no responses to the Recovery Management Check Up are not grounds for program sanctions or
other negative responses from the drug court program.
- Contractor shall quarterly report the number of Recovery Management
Check Ups provided to ODMHSAS.
- Criminal Justice SQE Community Court
This contract is to provide support for community court fee for service contracts to support individuals in community court in designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Participate in community court planning and policy development.
- Participate in community court dockets to provide direct access to services to participants.
- Provide appropriate updates and attendance reports for community court participants.
COMPENSATION:
- Contract shall be paid in equal, monthly payments.
- Criminal Justice SQE - MH Adult (BP Jail Day Reporting)
This contract is to provide funding for necessary medications and other support services in conjunction with
the services provided pursuant to a ODMHSAS Community Mental Health Centers direct services contract held by Contractor.
Contractor shall perform other necessary services and activities as outlined below. Such performance shall be reimbursed
on a per month basis, unless otherwise noted in this statement of work:
- Service quality enhancement (SQE), court services, and community response services include,
but are not limited to:
- Facilitating staff, client, board, and volunteer attendance at training or other professional development
opportunities (including travel time) code 97537 HE;
- Facilitating staff-to-staff consultation (on an intra-agency as well as interagency basis) to enhance the
quality of services delivered to a client or group of clientscode 99368 HE, TG;
- Facilitating staff attendance at local, regional, or state meetings for the purpose of improving
interagency collaboration and service deliverycode 99368 HE, TF;
- Provision of community awareness such as facilitating community-wide substance abuse and mental health awareness,
prevention, and recovery events. Contractor shall conduct or participate in at least three (3) public awareness events
each year; - code 97537 HE, TF; and
- Disaster response preparedness such as crisis counseling in the event of a disaster.
- Furnish all necessary facilities, materials, resources, and qualified staff to provide a
Day Reporting Program for Oklahoma County.
- Establish a system of care and services which will assist persons with mental illness and co-occurring
disorders who are charged with appropriate offenses in remaining outside of the traditional jail setting and to have
the opportunity to participate in treatment services in the community.
- Ensure services provided pursuant to Department funding shall be reported using service codes as noted above
or in applicable attachments, and reported under the Contract Source Code(s) identified in section IV
(COMPENSATION) of the Contract.
- Criminal Justice SQE - MH Adult ReMerge
This Contract is to provide funding for necessary support services in conjunction with treatment services provided
pursuant to the ReMerge direct services contract held by the Contractor. Contractor shall:
- Maintain one (1) half-time Treatment Coordinator dedicated to the operations
of the ReMerge program;
- Facilitate staff-to-staff consultation (on an intra-agency as well as interagency basis) to
enhance quality of services delivered to offenders. Code 99368 HE, TG;
- Attend local, regional, or state meetings for the purpose of improving interagency collaboration
and service delivery. Code 99368 HE, TF;
- Provide community education and awareness. Code 97537 HE, TF;
- Facilitate staff attendance at training or other professional development opportunities
(including travel time). Code 97537 HE;
- Provide non Fee for Service (FFS) reimbursable supports to offenders; and
- Participate in ODMHSAS required data collecting and reporting.
- Report on the Departments information system, in accordance with Department policy, all eligible
services provided by the Contractor as well as any other services otherwise eligible under the terms of this contract
but for which funding is not available from any payer. Services provided pursuant to this contract addendum shall be
reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of
the Contract.
- Criminal Justice SQE Navigation
This contract is to provide Criminal Justice System Navigation to designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Provide at least quarterly, free trainings to the county and municipal court, jail, and law enforcement stakeholders to including information on local treatment resources and how individuals can access care.
- Designate, and provide contact information to the court, for a criminal justice navigator (CM-II level) for immediate access to case management and appointment information.
- Maintain weekly, regular office hours at the courthouses for immediate connection to treatment outreach services.
- Contractor will separately bill for reimbursable treatment services provided to justice-involved individuals following ODMHSAS eligibility for service requirements.
COMPENSATION:
- Contract shall be paid in equal, monthly payments.
- Criminal Justice SQE Pretrial
This contract is to provide support for pretrial fee for service contracts to support individuals on pretrial release in designated municipal and county criminal justice systems to bridge the gap between individuals involved in the criminal justice system and the behavioral health system.
- WORK REQUIREMENTS:
- Contractor will:
- Build direct referral mechanism with pretrial services/bail bondsman/DA/court/etc. for defendants on pretrial release as evidences by letters of support and referral instructions provided.
- Report as needed to the court on pretrial client treatment attendance.
COMPENSATION:
- Contract shall be paid in equal, monthly payments.
- Criminal Justice SQE Prison Based Trauma-Informed Therapeutic Services
This contract is to provide service quality enhancement to the Prison Based Trauma-Informed Therapeutic Services contract held by Contractor.
- WORK REQUIREMENTS:
- Contractor agrees to perform the necessary services and activities as outlined below. Such performance shall be reimbursed on a per month basis, unless otherwise noted in this statement of work.
- Service quality enhancement (SQE), Prison Based Trauma-Informed Therapeutic Services include but are not limited to:
- Participating in background checks required by ODOC
- Security processing protocols for entering and leaving ODOC facilities
- Attend mandatory training or meetings as required by ODMHSAS or ODOC
- Provide for follow-up with participants post-imprisonment
- Contractor will separately bill for reimbursable treatment services provided to justice-involved individuals following ODMHSAS eligibility for service requirements.
COMPENSATION:
- Contract shall be paid in equal, monthly payments.
- Criminal Justice SQE - Specialty Court (including Juvenile Drug Court, Mental Health Court & Veteran Court)
This contract shall support time for treatment court supports which are not reimbursable under the fee for service
treatment contract. Contractor shall:
- Attend and participate in all specialty court dockets for which individuals receiving behavioral health
services from contractor are scheduled to appear.
- Attend and participate in all specialty court staffings for which individuals receiving behavioral
health services from contractor are scheduled to be reviewed.
- Provide status reports to the specialty court team as identified in the most recent version of the
ODMHSAS Treatment Court Manual.
- Criminal Justice Supportive Housing for Reentry
This Contract is an enhancement to existing contracts with ODMHSAS for providers serving the prison reentry
population including but not limited to the Collaborative Coalition for Offender Reentry (CCOR) program, Reentry
Intensive Care Coordination Team (RICCT), State Opioid Response (SOR), Program of Assertive Community Action Team (PACT),
and Residential Care Centers and provide funding for supportive housing for program participants in support of direct
services provided by the Contractor. The goal of the Contract is to assist each reentry participant with obtaining safe
and affordable supportive housing upon release from a secure correctional setting. Supportive housing can include transitional
or permanent housing options, and should be provided based on the Housing First Model.
Contractor shall:
- Use supportive housing funds to support community integration of persons released from a secure correctional
setting and enrolled to participate in community based behavioral health services. Funding assistance is to be used to assist
with access to, or maintenance of, transitional or permanent housing in the community. These funds can also include assistance
with housing costs such as housing application fee, housing deposit, first months rental assistance and 1-month rental assistance
to assist with avoiding eviction.
COMPENSATION:
- Contract funds shall be reimbursed upon documentation of expenditure, according to procedures determined by
the Department. Funds shall provide participants utilizing transitional communal housing with an average of 60 days of housing.
Contractor shall establish a means for determining an equitable distribution of these funds based on the budgeted participant
ratio and the needs of individual participants.
- Appendix
Non-Categorical SOW
- Fixed Rate
- Adult Crisis Stabilization
- COMMUNITY MENTAL HEALTH CENTERS
- Adult Crisis Stabilization Unit
INTRODUCTION:
- This contract is for the operation of an adult crisis stabilization unit, otherwise referred to as a Community-Based Structured Crisis Center.
- Community-Based Structured Crisis Center means a program of non-hospital emergency services for mental health and substance abuse crisis stabilization as authorized by O.S. 43A 3-317, including, but not limited to, observation, evaluation, emergency treatment and referral, when necessary, for inpatient psychiatric or substance abuse services.
WORK REQUIREMENTS:
- Contractor shall furnish the necessary resources to operate an adult crisis stabilization unit and provide community based structured emergency care and related services at a specified site.
- CCARC Severe Opioid Use Disorders
- Comprehensive Community Addiction Recovery Center (CCARC)
INTRODUCTION:
- Contractor shall create and operate a Comprehensive Community Addiction Recovery Center (CCARC) intended to provide a full service array to those consumers needing treatment for moderate to severe Opioid, Alcohol and/or Sedative/Hypnotic/Anxiolytic Use disorders.
DEFINITIONS:
- CCARC - a facility offering a comprehensive array of community-based substance use disorder treatment services, including but not limited to, outpatient services, intensive outpatient services, ambulatory withdrawal management services, emergency care, consultation and education; and, certain services at the option of the center, including but not limited to, prescreening, rehabilitative services, continuing care, training programs, research and evaluation.
- Ambulatory Withdrawal Management Without Extended On-site Monitoring - detoxification within an outpatient setting, directed by a physician and has attendant medical personnel including nurses for intoxicated consumers, and consumers withdrawing from alcohol and other drugs, presenting with no apparent medical or neurological symptoms as a result of their use of substances require ambulatory withdrawal management without extended on-site monitoring.
WORK REQUIREMENTS:
- The contractor shall be certified as and provide for all required core services as identified in Title 450, Chapter 24 STANDARDS AND CRITERIA FOR COMPREHENSIVE COMMUNITY ADDICTION RECOVERY CENTERS.
- Contractor shall ensure that consumers receive full access to a service array of substance use disorder services and supports specific to opioid, alcohol and/or sedative/hypnotic/anxiolytic dependence to include adjunctive medication assisted treatment and long term withdrawal management.
- Contractor shall ensure that, whenever possible, family members and/or significant others will be incorporated fully into treatment process.
PERFORMANCE MONITORING:
- Department will monitor the performance of the Contractor. At a minimum, this will include the review and analysis of the documentation submitted with monthly invoices.
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by Contractor as well as any other services otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- Contractors records pertaining to CCARC consumers (both clinical and financial) will be subject to review by ODMHSAS and other agencies funding the project.
- Available funding shall be billed on a fixed rate basis and payments shall be for eligible services in accordance with rates established pursuant to 74 O.S. § 85.7, paragraph 11.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Child Welfare
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate outpatient treatment services for substance use and co-occurring disorders to adults referred by the Oklahoma Department of Human Services who are engaged in Child Welfare services, pursuant to the State Agency Agreement between the Oklahoma Department of Human Services and the Oklahoma Department of Mental Health and Substance Abuse Services.
DEFINITIONS:
- OKDHS Oklahoma Department of Human Services.
- CW Child Welfare the purpose of OKDHS Child Welfare Services is to improve the safety, permanence and well-being of children and families involved in the Child Welfare system through collaboration with the families and their community.
- ASI Alcohol Severity Index.
- T-ASI Teen Addiction Severity Index.
- ASI-MV Addiction Severity Index-Multimedia Version is the electronic version of the traditional paper and pencil administered ASI.
- BHI-MV Behavioral Health Index-Multimedia Version is an on-line, client self-administered comprehensive behavioral health assessment tool which provides an overview of the clients functioning in multiple key life domains. Using the evidenced-based ASI-MV as its core, the BHI-MV includes questions focusing on broader mental health issues, tobacco, gambling, and CARF and Joint Commission recommendations.
- The ASAM Criteria American Society of Addiction Medication Patient Placement Criteria.
- ODMHSAS Report Templates Templates for ODMHSAS required reports, located on http://www.odmhsas.org/arc.htm under ODMHSAS Provider Documents, ODMHSAS CW Report Templates.
- SecureEmail the ODMHSAS secure email system shall be the means by which confidential information is sent, as required, to DHS CW offices.
- ROI Release of Confidential Information form.
WORK REQUIREMENTS:
- Contractor shall provide direct services to adult CW referrals (minor parents with children involved with CW and referred by CW shall be served) and their families, as appropriate, and collaborate with referring OKDHS personnel as described in this Statement of Work. With proper consents for the release of confidential information, collateral information shall be gathered, assessed, and incorporated in the assessment and treatment planning processes.
- All persons providing behavioral healthcare services, or related services, that are lawfully required to perform those services under licensure, certification, and otherwise trained shall be documented as licensed, certified, and otherwise trained, or under supervision, prior to performing treatment and other related services.
- Contractor shall provide services that are culturally-responsive, trauma informed, and based on the individuals needs and their family environments.
- Contractor shall utilize the ODMHSAS secure email system when confidential information is sent, as required, to DHS CW offices.
- Contractor shall accept referrals from OKDHS CW and assist with timely assessment and admission to treatment, when appropriate.
- Upon receipt of a completed referral form (Referral for Substance Abuse Assessment and Treatment Services Referral-Form 04MP033E) from OKDHS CW, and the OKDHS Consent for Release of Confidential Information (ROI) (OKDHS Form #04MP001E), Contractor shall review and attempt to make contact with the person referred within three (3) business day of receiving the referral and ROI; if the person being referred is not reached within three (3) business days, Contractor shall notify the referring CW Specialist within three (3) business days via email (without consumer identifying information; first initial/last name, DHS Case Number) or via SecureEmail and/or telephone; documentation of attempts to contact and/or contact with the person referred is noted in the consumers clinical record; notification to the CW Specialist of lack of contact is documented in the consumers clinical record.
- If the OKDHS ROI form is not included with referral, or is incomplete, Contractor shall contact referring CW Specialist and request such and explain the need for such.
- If the correct OKDHS CW referral form (Form 04MP033E) is not received and/or does not include the DHS Case Number (KK#) and specific indicators of substance use for the person being referred (on page 2 of the referral form, in the section, Reason for Referral), Contractor shall contact the referring CW Specialist and request a completed referral form, and explain that no services can be billed to Contract 44AA without a completed form.
- If the CW Specialist states that a KK# has not been assigned, Contractor shall help educate the CW Specialist by sharing that until a KK# is assigned, the person is not ready to be referred for services billed to Contract 44AA; if the person is referred without a KK#, a pay source other than Contract 44AA is required (self-pay, OKDHS funds, etc.).
- Contractor shall schedule an assessment to be conducted within ten (10) business days from initial contact with referred CW consumer that includes, but is not limited to, the current edition of the ASI, or ASI-MV, or BHI-MV; the T-ASI is conducted as appropriate for minor parents; a drug detection screen may also be administered at this time if the assessment indicates treatment is necessary; appropriate level of care shall be determined based on the current edition of The ASAM Criteria.
- Within three (3) business days of completion of the assessment, Contractor shall complete the ODMHSAS Required Assessment Summary Report on the ODMHSAS template and send to the referring CW Specialist via ODMHSAS SecureEmail. The Assessment Summary Report and all reports required are maintained in the consumers clinical record.
- If a CW referral fails to keep the scheduled assessment appointment, and a ROI is in place, Contractor shall notify the referring CW Specialist immediately or no later than three (3) business days via email (without consumer identifying information; first initial/last name, DHS Case Number) or via SecureEmail and/or telephone. Notification shall be documented in the consumers record.
- When available, the OKDHS Individual Service Plan (ISP) or the OKDHS Family Service Agreement (FSA) shall be considered in development of the consumers individual treatment plan; a copy of the ISP and/or FSA shall be maintained in the consumers clinical record.
- Treatment services, when indicated, shall be provided within ten (10) business days of completed assessment.
- Contractor shall ensure monthly reports are completed for each CW consumer served. Monthly reports shall be completed on the ODMHSAS Required Monthly Report template and sent via ODMHSAS SecureEmail to the referring CW Specialist no later than the 10th of each month for the previous month, or date agreed upon by Contractor and CW Specialist; if a CW client experiences significant events that may impact the CW case, Contractor shall notify the CW Specialist within three (3) business days of the event.
- Contractor shall ensure a discharge report is completed for each CW consumer served. The discharge report shall be completed on the ODMHSAS Required Discharge Report template and sent via ODMHSAS SecureEmail to the referring CW Specialist no later than fifteen (15) days post-discharge.
- Contractor shall assign a liaison to interface with ODMHSAS and OKDHS staff. The liaison shall complete the free online National Center on Substance Abuse and Child Welfares Tutorial for Substance Use Disorder Treatment Professionals within sixty (60) business days of assignment as the liaison. This course is divided into five modules and takes approximately 4.5 hours to complete; a copy of the Certificate of Completion (4.5 CEUs) shall be sent to the ODMHSAS Manager of TANF/CW Treatment Services.
- Contractor shall provide the name, e-mail address, mailing address, and telephone number of the liaison to ODMHSAS Manager of TANF/CW Substance Use Disorder Services.
- The liaison, or designee, shall attend all TANF/CW contract meetings.
- The liaison shall coordinate and document regular communication with the local OKDHS office to maintain a flow of communication to ensure coordination of CW cases, including meeting together when necessary.
- The Contractor shall notify the ODMHSAS Manager of TANF/CW Substance Use Disorder Treatment Services of any changes in the agency that would have a direct impact on this contract (e.g., change in liaison, change in director/administrator, staff working directly with CW contract, facility move, merger, closing of facility or program, etc.).
- When a new agency liaison is named, and the ODMHSAS is notified, a date will be set for the newly appointed liaison to complete an orientation to the contract and their role. This orientation will take place virtually.
- Contractor may provide drug detection screens for CW referrals as a part of treatment in accordance with professional standards; when provided by Contractor, drug detection screens are to be used randomly and not excessively during treatment. Contractor shall bill a drug detection screen as CW Drug Screen, billing code H0003 HF and an alcohol detection screen as Alcohol Screen, billing code H0003 HF TF.
- Drug detection screens administered as a standalone service shall not be billed under Contract 44AA. Direct care services, such as individual, group, education, or case management, shall be provided no later than the third drug detection screen.
- Drug detection screens must be completed only when the ASI indicates a need for treatment.
- Documentation shall be made for results of all drug detection screens and reported on ODMHSAS Required Monthly Reports. Clinical intervention for positive drug detection screens shall be identified and noted on ODMHSAS Required Monthly Reports.
- If a CW referral contests the results of a UA, Contractor shall send the contested specimen to a toxicology lab for confirmation; Contractor shall bill the confirmation of specimen as a CW Contested UA, billing code H003 HF U1.
- Contractor shall provide only outpatient services (ASAM Levels 0.5: Early Intervention; Level 1: Outpatient Services; Level 2.1: Intensive Outpatient).
- Contractor shall recognize federal holidays set by law and state holidays declared by the Governor. Under this contract, the allowed holidays are New Years Day, Independence Day, Christmas Day and the day before or after, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Labor Day, and Thanksgiving Day and the day after. Due to calendar fluctuation, some years include other non-traditional holiday days. If such becomes the case, this Statement of Work will also allow those contingency days as holidays. Facility closures are allowed for short-term periods of inclement weather.
PERFORMANCE MONITORING:
- Department will monitor the performance of Contractor to include, at minimum, ongoing reviews of certain performance indicators.
- Contractor shall report on ODMHSASs information system, in accordance with ODMHSAS policy, all services provided by Contractor to each consumer, regardless of the funding source; for services to be paid by CW Contract, services must reflect Primary Referral as 49 and include the consumers OKDHS Case Number (KK# for CW consumers); CW referred persons must have at least one (1) presenting problem from the Substance Abuse Related Problem list, #s 710-743.
- Services provided shall be reported under the appropriate contract source code, based on the payer for the specific service delivered.
- Any service not billed to another payer and reported accordingly shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Contractor shall identify alternative insurance coverage and bill such sources if applicable; no payments shall be made by ODMHSAS from funds provided through the CW contract until alternative coverage is exhausted or determined unavailable for these services. Failure to bill third parties may result in an overpayment or termination of Contractors contract.
- Contractor shall not be compensated for services billed to Contract 44AA that are provided past 90 days of Child Welfare case closure.
- Contractor shall not solicit co-pays for services paid for under the ODMHSAS Contract from CW consumers or their families; this does not prohibit solicitation of co-pays from consumers with Medicaid or insurance coverage or third parties.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Competency Evaluations for OFC
- Competency Evaluations for the Oklahoma Forensic Center
INTRODUCTION:
- This contract is to provide competency evaluations and testimony as a result of the competency evaluations, if required, within Contractors service area, except murder charges, intent to kill charges, and kidnaping charges, for the Oklahoma Forensic Center.
WORK REQUIREMENTS:
- Contractor shall be responsible for all competency evaluations within their service area, except murder charges, intent to kill charges, and kidnaping charges.
- Evaluations will be completed and reports written within 14 days of the judges order.
- Evaluator shall testify as a result of the competency evaluation if required.
- The Oklahoma Forensic Center (OFC) will provide ongoing training of evaluators, however, it is the Contractors responsibility to recruit LMHPs for the Contractors service area. If turnover occurs, OFC will assist in training new evaluators, however, the CMHC will need to recruit replacements as soon as possible.
- Evaluations can be performed at the CMHC or the county jail. Such arrangements will be negotiated between the CMHC and the local court and/or sheriffs office with the exception of Oklahoma County and Tulsa County, where the evaluations are to be done in the jails.
- Crisis Unit & Urgent Care
- Crisis Unit & Urgent Recovery Center
INTRODUCTION:
- Crisis Stabilization: Provider shall furnish the necessary resources to operate an adult crisis stabilization and/or inpatient psychiatric unit(s) and related services.
- Urgent Recovery Center (URC): Provider shall furnish the necessary resources to operate 23-hour crisis, observation, evaluation, holding, and stabilization services.
WORK REQUIREMENTS:
- Crisis Stabilization:
- Crisis stabilization and/or inpatient psychiatric unit will have a 16 bed capacity. Services to be provided include, but are not limited to, observation, evaluation, emergency treatment, referral, and linkage to community based services, or when necessary, for inpatient psychiatric or substance abuse services. Linkage activities include ensuring that the consumer is connected to the next level of care and back to his/her community, up to and including transportation when necessary and appropriate.
- Provider shall furnish necessary medications upon discharge, up to a two-week supply if the consumer has no other means of obtaining.
- Urgent Recovery Center:
- Maintain ability to accept admissions at any time, 24 hours a day, 7 days per week.
- Perform multidisciplinary bio-psychosocial, trauma-informed, assessment conducted by a licensed mental health professional (LMHP).
- Perform a substance abuse screening. If screening reveals a need, perform a substance abuse assessment by an LMHP.
- Perform a health screening conducted by a Registered Nurse (RN).
- Perform medication evaluation and management conducted by a Licensed Independent Practitioner (medical physician, physician of osteopathy, advanced practice registered nurse, or physicians assistant) according to standards in Chapter 23.
- Provide counseling, peer support, and other services necessary to stabilize the crisis.
- Link the person to services and supports needed at the end of the 23-hour service period.
PERFORMANCE MONITORING:
- The Department will monitor the performance of Contractor. At a minimum, this will include ongoing reviews of certain performance indicators such as:
- Access to Services;
- Capacity
- Decrease in Symptomology;
- Rates of persons going from URC into Crisis Stabilization beds; and
- Linkage to Community Based Services to include percent engaged in community services after URC care.
COMPENSATION:
- Contractor shall submit invoices for payment in accordance with instructions by the Department. All crisis stabilization services provided to eligible individuals are to be reported under a designated contract source. All 23-hour crisis observation, evaluation, holding, and stabilization services will be reported under a designated contract source.
- eSMI Crisis Care
- OKLAHOMA COUNTY CRISIS INTERVENTION CENTER
- Early Serious Mental Illness Crisis Care (eSMI-CC)
INTRODUCTION:
- This contract is to compensate the agency for crisis care provided for individuals experiencing the onset of a serious mental illness. The ODMHSAS will support Contractor in implementing services and supports for persons ages 16-30, who have experienced their first episode of mental illness, which may include first episode of psychosis, within the last two years and meet the Federal Block Grant and State definition of Serious Mental Illness (SMI) or Serious Emotional Disturbance (SED), as they transition to adulthood.
WORK REQUIREMENT:
- Contractor shall provide services and supports for the specific population state above.
- Services to be provided include, but are not limited to, observation, evaluation, emergency treatment, referral and linkage to community based services, or when necessary, for inpatient psychiatric or substance abuse services. Linkage activities include ensuring that the consumer is connected to the next level of care and back to his/her community, up to and including transportation when necessary and appropriate.
- Maintain ability to accept admissions at any time, 24 hours a day, 7 days per week.
- Perform multidisciplinary, trauma-informed, emergency assessment conducted by a licensed mental health professional (LMHP).
- Perform a substance abuse screening. If screening reveals a need, perform a substance abuse assessment by an LMHP.
- Perform a health screening conducted by a nurse.
- When admitted to the crisis unit, perform medication evaluation and management conducted by a Licensed Independent Practitioner (medical physician, physician of osteopathy, advanced practice registered nurse, or physicians assistant) according to standards in Chapter 23.
- Provide counseling, peer support, and other services necessary to stabilize the crisis.
- Link the person to first episode programs where available.
- Provider shall furnish necessary medications upon discharge from crisis unit, up to a two-week supply if the consumer has no other means of obtaining.
PERFORMANCE MONITORING:
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by Contractor as well as any other services otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the contract source code(s) identified in section IV (COMPENSATION) of the contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay the Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Gambling
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide problem gambling treatment services to adults and adolescents with gambling-related disorders and problems. Services eligible for payment pursuant to this Statement of Work shall be delivered to persons with gambling-related disorders and co-occurring related problems.
WORK REQUIREMENTS:
- Persons Served:
- Gambling disorders means an individual with:
- Persistent and recurrent problematic gambling behavior leading to clinically significant impairment or distress, as indicated by the individual exhibiting four (or more) of the criteria in a 12-month period as outlined in the Diagnostic and Statistical Manual of Mental Disorders, 5th Edition (section 312.31).
- Problem Gambling Severity Gambling and betting (problems related to lifestyle)
- Mild: 45 criteria met
- Moderate: 67 criteria met
- Severe: 89 criteria met
- Problem Gambling Frequency
- Episodic: Meeting diagnostic criteria at more than one time point, with symptoms subsiding between periods of gambling disorder for at least several months
- Persistent: Experiencing continuous symptoms, to meet diagnostic criteria for multiple years.
- Access to services:
- Contractor shall ensure 80% of consumers requesting problem gambling treatment services shall receive their first appointment for service within 48 hours or less from initial request for services.
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
- Financial eligibility criteria may be waived depending on the consumers ability to pay.
- Treatment services:
- The evaluation and verification of treatment services includes, but are not limited to: gambling treatment services and shall provide services that minimally include screening, counseling, financial planning, and treatment of problem gambling.
- Contractor shall complete the Addiction Severity Index (ASI)/Teen Addiction Severity Index (T-ASI) with the South Oaks Gambling Screen (SOGS) for consumers with substance abuse disorders OR the Client Assessment Record (CAR) and the SOGS for consumers with mental health disorders OR the CAR and the SOGS for consumers with gambling disorders only. These shall be completed within the first five visits and only the ASI or CAR need to be repeated at discharge (unless discharge occurs within 7 days of admission or is unplanned).
- Educational groups shall include, but not be limited to:
- Living skills development with focus on financial recovery;
- Family dynamics;
- Relapse prevention;
- Establishing and/or strengthening support systems; and
- Introduction to community support groups.
- Gambling professional treatment staff:
- The evaluation and verification of professional qualifications includes, but are not limited to, the review and verification of:
- Valid certification as a Nationally Certified Gambling Counselor (NCGC) at a Level I or II; and
- Documented completion of 10 hours of gambling-specific continuing education hours every 12 months; or
- Documented completion of 30 hours of ODMHSAS-approved gambling-specific core counselor training; and
- Documented completion of 10 hours of gambling-specific continuing education hours every 12 months; and
- Documented verification of being under gambling-specific clinical supervision.
- Staff who fall under the gambling-specific clinical supervision must test for the national gambling counselor certification within 3 years from the approval date of the gambling-specific clinical supervision.
- Health Home
INTRODUCTION:
- Health Home is a model of care that focuses on providing integration of mental health care, physical health care, social services, and support services for adults with serious mental illness and/or children with serious emotional disturbances. It uses an inter-disciplinary team and operates in a person-centered manner to support every person served to reach his or her personal mental health, physical health, and wellness goals. The interdisciplinary team will create a comprehensive care plan that coordinates all identified needs and focuses on each persons strengths and goals.
DEFINITIONS:
- Health Home to operate as a Health Home provider must meet all certification requirements of the Oklahoma Department of Mental Health and Substance Abuse Services, and provide the following core services:
- Integrated Care Plan This plan will help support disease control and health management goals, including physical, mental, cognitive, psychosocial, functional, and environmental factors. This plan is separate from the initial plan, is care manager or care coordinator driven, and incorporates additional information obtained after initial treatment plan.
- Comprehensive Care Plan The compilation of all care plans. This includes, but is not limited to, HRA, nursing assessments/PCP records, WRAP plan, wellness self-management plans and the Integrated Care Plan.
- Comprehensive Care Management This includes the concurrent prevention and management of multiple behavioral health and physical health problems and includes assessment, evaluation, planning, and facilitation.
- Care Coordination The deliberate organizing of consumer care activities and sharing information among all of the participants performed by anyone on the team. This is the cornerstone of behavioral healthcare integration.
- Case Management A process that includes planned linkage, advocacy, and referral performed by a qualified professional case manager and includes referrals and linkages to community and social support services. Note: For children receiving Wraparound services, this is provided by a case manager II that is additionally SOC-trained and coached in the Wraparound process.
- Transitional Care Coordinating continually between inpatient and outpatient settings for both mental health treatment and physical health treatment. Transitions should be planned, going into and coming out of all inpatient settings. All consumers admitted to the hospital will be seen by a behavioral health professional within 7 days.
- Health Promotion The process of enabling clients to increase control over, and to improve, their mental health and physical health. It moves beyond a focus on individual behavior toward a wide range of social and environmental interventions. It consists of providing health education specific to the clients chronic conditions, beginning with their serious emotional disturbance/serious mental illness.
- Individual and Family Supports Supports that assist with all domains of life as needed and identified on the integrated treatment plan, focusing on assisting with the essentials that must be in place in order for recovery to occur, such as safe and affordable housing, education and job skills, employment, public assistance as needed. For children, this includes such things as school attendance and success, and connection to activities that promote health, social, and emotional development.
- Health Information Technology The Health Home will utilize a functioning certified electronic health record; submit data to a health home information management system that will act as a patient registry; utilize a care management device and outcomes measurement tool; and utilize a Health Information Exchange that allows health care providers to share referrals and continuity of care.
- Wraparound Process A process utilized to improve the lives of children with complex needs and their families by developing and implementing individualized plans of care. The following elements must be present for high fidelity Wraparound:
- Wraparound Team Also known as a child and family team. Key elements of Wraparound are:
- Strengths-Based A basic commitment to strength seeking, strength generating, and strength building.
- Needs-Driven Wraparound is an organizing process designed to meet needs. It is based on underlying/root causes rather than on problems and avoids judging children and families.
- Effective Team Process A team of people working together in the Wraparound process around common goals and should include informal support members, the child and family, the care coordinator, the family support provider, and formal supports from involved systems.
- Family Support Provider A formal member of the Wraparound team whose role is to serve the family and help them engage and actively participate on the team. This is a required role for children in Wraparound unless the family specifically requests not to have one.
- Family-Driven Process Process by which the familys perspectives, preferences, and opinions are first, understood; second, considered in decision making; and finally, influential in how the team makes decisions.
- Provider For purposes of this statement of work, provider is synonymous with Contractor.
WORK REQUIREMENTS:
- Provider shall provide care management for every person served in Health Home. This shall include at a minimum, but not be limited to:
- Conduct a comprehensive assessment that identifies needs and strengths including mental health, physical health, substance use, housing, educational, vocational, and recovery supports.
- Develop an initial treatment plan building on the strengths and needs.
- Develop the integrated care plan within 30 days of the initial treatment plan. The integrated care plan should be developed after the interdisciplinary team has been designated and has begun treatment, this allows for inclusion of additional information such as: nursing assessment or PCP records, wellness self-management plan, Wraparound plan, care pathways, etc.
- Complete the comprehensive care plan by compiling initial care plan, integrated care plan, and any program specific plans of care. All plans of care must be updated at minimum annually, or as consumers condition changes.
- Take consumer vital signs, specifically but not limited to blood pressure and BMI, at least twice per year or more as medically indicated, and document in population health management system.
- Complete or obtain adult consumer lab work annually, including but not limited to, metabolic screening panel, and document in population health management system. Complete child lab work as medically indicated or if child is at high risk for metabolic syndrome.
- Follow the Early Periodic Screening, Diagnostic, and Treatment (EPSDT) schedule for children and youth and report applicable fields in the population health management system. A Health Home may provide these or not, but must ensure they are completed on schedule.
- Care Coordination: Provider shall coordinate all mental health and health services, consumer needs, all core service areas required by the Health Home SOW, and the information needed to improve outcomes. It is the Care Coordinators responsibility to ensure the needs of the consumer are met in a coordinated fashion. These responsibilities shall include but not be limited to the following:
- Ensure every enrollee is aligned with an external PCP and coordinate care with that entity, OR link with a PCP available through the Health Home.
- Provide psychiatric care as needed through the Health Home OR link with the external treating psychiatrist or other qualified health care professional advance practice registered nurse (APRN).
- Demonstrate through the electronic health record that there is coordination between the treating physician and the treating psychiatrist as a part of the interdisciplinary team.
- Communicate and coordinate care with external health care providers including pharmacies, PCMHs, PCPs, FQHCs, labs, home health agencies, etc.
- Monitor all activities with treatment or service providers and follow up. This includes, but is not limited to, monitoring scheduled physician appointments, medication, therapy, rehabilitation, and other supportive services.
- Conducts required, structured staffings, and maintains a record of these available for review by Department.
- Huddles These are frequent brief meetings (recommended daily), targeted to immediate needs and challenges.
- Team Meetings These are recommended weekly, include the whole team, include a brief review of everyone and are used to identify clients for specific case conference.
- Case Conferences These meetings are held as needed. They include the whole team. The focus is on those with current high needs and include action planning.
- Celebrations These are recommended 2-4 times per year. In addition to celebrating successes, they are used to review team performance, give shout-outs, and do needed action planning.
- Transitional Care: In order to ensure that all consumers admitted to the hospital will be seen by a behavioral health professional as soon as possible, no later than seven days, provider will engage all necessary partners, get formal agreements of how the process will work in place, and assign adequate personnel to complete the task according to the area covered, number of hospitals, etc. Activities will include the following, but will also include other activities as needed in the area:
- Actively monitor for hospitalizations through use of health technology. Document in consumer charts.
- Engage with facility and staff as soon as admission is detected, contact provider and send current records.
- Monitor consumers progress, meet with consumer as needed, and engage with staff for discharge planning.
- Follow up post discharge, obtain records.
- Re-engage consumer in treatment, including medication reconciliation, medication clinic appointment and other doctor appointments as needed, and update treatment plan as needed
- Provider will provide effective Health Promotion, performed by certified Wellness Coaches, to assist consumers to improve their health. These are to include the following and other activities as needed:
- Work with consumers to develop wellness self-management plans.
- Facilitate the self-management plan in partnership with consumer.
- Facilitate specific interventions for chronic diseases.
- Provide services consistent with care pathways as developed by the interdisciplinary team and documented in charts.
- Individual and Family Supports: Provider will ensure that the interdisciplinary team includes individual and family supports in every integrated treatment plan. The Provider must provide, or document linkage to the supports to ensure that each individual and family has: a safe and stable place to live, desired educational opportunities, meaningful employment, or if not possible, volunteer opportunity, a transportation plan to reach desired destinations daily, and other community connections as indicated on the assessment and integrated plan. Provider will also make use of ODMHSAS-provided trainings in order to deliver these services in an evidence-based manner/use best practices or will link as needed to a provider that does offer these, such as:
- Individual Placement and Support (IPS) for employment;
- Housing First philosophy in linking to safe housing;
- Wraparound training and monitoring for fidelity;
- Peer Recovery Support Services; and
- Family Support Provider Services.
- The Provider will meaningfully use Information Technology in the daily operation of the Health Home, to include the following activities at a minimum:
- Submit data to a Health Home information management system that acts as a Patient Registry;
- Utilize a care management device and outcomes measurement tool;
- Utilize a Health Information Exchange for the purpose of accessing and confidentially sharing patients vital medical history and provide safer, more effective care tailored to patients unique medical needs, and maintaining continuity of care.
- The provider will adhere to the staffing ratios as required and set out in the Health Home manual. The provider will employ a psychiatric consultant and a primary care consultant.
- Required staffing must be met at all times unless a temporary exception is requested and allowed by the ODMHSAS while recruiting takes place, this will be monitored and if chronic deficit in maintaining required staff is found, this may lead to termination.
- For children who are served in the Health Home high designation, these core components of Health Home will be guided by and organized within a high fidelity Wraparound process. Children in Health Home moderate designation may be served through a Wraparound process if the provider and the Wraparound Team agree this is the best process for the child and family. Otherwise, an intensive care coordination process will be utilized, led by a case manager II, who is specially trained as a care coordinator.
- Provider is required to establish community partnerships. The HH Director is responsible for cultivating these relationships and documenting the partnerships. The purpose of this is to work together to share responsibility and resources. Integration requires active cultivation of partnerships.
- For childrens HH, this means establishing a community team, or if already established, participating in a community team that includes all the systems involved in the lives of children, families, community leaders, and advocates. The provider is responsible to the team to ensure youth and family choice, provide options, and truly integrate care. The childrens HH Director is directly responsible to lead this effort and document it.
- Providers with PACT teams are required, in addition to following PACT standards, to incorporate principles of integrated care into PACT teams for HH consumers.
- Providers are required to attend HH meetings and integrated care trainings as required by ODMHSAS.
- Providers must participate in technical assistance, coaching, shadowing and monitoring programs for fidelity provided by ODMHSAS and/or outside consultants.
PERFORMANCE MONITORING:
- Provider must maintain ODMHSAS certification. Failure to maintain certification will result in termination of HH status.
- Annual programmatic audits will be conducted to ensure the work requirements are met. If necessary, plans of correction will be issued with timelines for correction. Failure to make corrections and maintain the core components of Health Home operation will result in termination of HH status.
- If the ODMHSAS terminates HH status for Provider, the Oklahoma Health Care Authority will be notified, and this will result in termination of Providers ability to bill for HH through the MMIS system.
COMPENSATION:
- The ODMHSAS will notify the Oklahoma Health Care Authority that Provider is in good standing to be compensated through the MMIS system for State Fiscal Year 2020.
- LGBT (CCBHC)
- Lesbian, Gay, Bisexual, and Transgender Treatment Services
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate substance abuse treatment services to consumers who are Lesbian, Gay, Bisexual, and Transgender.
DEFINITIONS:
- LGBT Lesbian, Gay, Bisexual, and Transgender
WORK REQUIREMENTS:
- Contractor shall offer family education support groups on a monthly basis to those family members interested in attending and with consumer consent. Family members could include consumers family of origin, family of choice, partner, friends, and others who support the consumer. Contractor must utilize and maintain sign-in sheets in a binder at its agency as a form of documentation.
- Contractor shall provide and document supervision of service providers who work directly with this population on a monthly basis.
- Contractor shall ensure all service providers receive training related to LGBT competency training including sexual orientation sensitivity training to promote better understanding of LGBT issues and utilization of Center of Substance Abuse Treatments (CSATs) A Providers Introduction to Substance Abuse Treatment for Lesbian, Gay, Bisexual, and Transgender Individuals to cover other topics pertinent to this population. Documentation of such training is required to be documented in personnel records.
- Contractor shall have consumers complete the Exhibit 16-1 Client Satisfaction Survey on pp. 143-144 of the CSATs A Providers Introduction to Substance Abuse Treatment for Lesbian, Gay, Bisexual, and Transgender Individuals at the end of their treatment episodes and maintain in the consumers records.
- Contractor shall provide training and education to key agencies that deal with various aspects of substance abuse issues on the unique social and cultural needs of the LGBT community including, but not exclusive to, police, social workers, community outreach workers, substance abuse agencies, health care providers, religious leaders, and others.
- Contractor shall ensure assessments of the LGBT population include an assessment of sexual orientation. An option of such assessment is found in CSATs A Providers Introduction to Substance Abuse Treatment for Lesbian, Gay, Bisexual and Transgender Individuals on pp.12-13 entitled Exhibit 1-1: Colemans Assessment Tool - Assessment of Sexual Orientation and maintain in the consumers records.
- Contractor shall track how many consumers utilized the services.
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
PERFORMANCE MONITORING:
- Contractor shall provide a quarterly written report of the activities carried out pursuant to this Statement of Work including results of the client satisfaction survey; numbers in attendance and ; topics covered in the monthly family education support groups; list of agencies/programs or staff with locations and numbers trained, including topics of training and education provided to staff and outside agencies, religious leaders, police, healthcare providers, and others how specific alliances and networking were used to improve treatment; and how many consumers were served in this program. The quarterly report will be emailed to the ODMHSAS field services coordinator assigned to the contractor and is due the 15th of the month following each of the four quarters of the contract.
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by the Contractor as well as any other services to individuals otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay the Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Medication Assisted Opioid Treatment
INTRODUCTION:
- Contractor shall provide medically managed, medication assisted opioid treatment as appropriate to the level of current Department certification, utilizing approved medications for the treatment of significant opioid use disorders. Contractor shall provide a full service array to consumers needing treatment for opioid use disorders including maintenance, withdrawal management, and medication assisted treatment.
DEFINITIONS:
- Ambulatory Withdrawal Management Without Extended On-site Monitoring Level 1-WM Withdrawal management within an outpatient setting directed by a physician and has attendant medical personnel including nurses for intoxicated consumers and/or consumers withdrawing from alcohol, opioids or sedative/hypnotic/anxiolytics. Consumers must present with no apparent medical or neurological symptoms as a result of their use of substances requiring more intensive services beyond ambulatory withdrawal management without extended on-site monitoring.
- Buprenorphine A partial opioid agonist, Schedule III narcotic approved for use in opioid dependence treatment.
- MAT Medication Assisted Treatment.
- Maintenance The introduction of an agonist medication in order to block the occurrence of opioid withdrawal
- Methadone A full opioid agonist, Schedule II synthetic narcotic agent approved for use in the treatment of significant opioid use disorders.
- Naltrexone An opioid antagonist, a synthetic agent that blocks opiate receptors in the nervous system used chiefly in the treatment of significant opioid use disorders.
- Opioid agonist or partial agonist treatment medication a prescription medication, such as methadone, buprenorphine or other substance scheduled as a narcotic under the Federal Controlled Substances Act (21 U.S.C. Section 811) that is approved by the U.S. Food and Drug Administration for use in the treatment of opiate addiction or dependence.
WORK REQUIREMENTS:
- Contractor shall provide all required core services as identified by the current Department certification obtained by the Contractor.
- Contractor shall ensure that consumers be informed of and receive: full access to medical, clinical, educational services, recommendations and specific referrals for implementation of continuing care services to include medication assisted treatment and the medications available.
- Consumers shall be allowed input into the selection of medical intervention.
- Contractor shall administer an opioid agonist, partial agonist, or an antagonist treatment medication for maintenance or withdrawal management to alleviate adverse physical or psychological effects of withdrawal from the continuous or sustained use of an opioid drug and as a method of bringing the individual to a stable or drug-free state.
- Contractor shall ensure that, whenever possible, family members and/or significant others will be incorporated fully into the treatment process.
- Contractor shall provide evidence based practices to include:
- MATRIX Model of Intensive Outpatient Treatment or at a minimum including aspects of the MATRIX Model into clinical services.
- Prize incentive contingency management for substance use disorder treatment utilizing the text Contingency Management for Substance Abuse Treatment, A Guide to Implementing this Evidence-Based Practice.
- Peer Recovery Support Services provided by a Certified Peer Recovery Support Specialist trained in Medication Assisted Recovery programming.
- Contractor shall identify eligible consumers for MAT through utilization of the Clinical Opiate Withdrawal Scale (COWS).
- Contractor shall have formal partnerships with other agencies and social service providers identifying the contractor as a potential referral source, as demonstrated through Memorandums of Understanding or other documentation.
- Contractor shall report to the Government Performance and Results Act (GPRA) measures as required by the Substance Abuse and Mental Health Services Administration (SAMHSA). Contractor shall be responsible for participating in GPRA training as directed by the Department within established timelines.
- Contractor shall complete and transmit the required assessment tools within three (3) business days of admission and/or reassessment maintaining an 80% completion rate of greater of consumer six month GPRA reassessments post admission.
- Outreach Services for Injection Drug Users
INTRODUCTION:
- Contractor shall furnish the necessary resources for outreach activities that encourage individuals in need of substance use disorder treatment to undergo such treatment (Substance Abuse Prevention and Treatment Block Grant (SAPT BG) 45 CFR 96.126).
DEFINITIONS:
- OSDH Oklahoma State Health Department
WORK REQUIREMENTS:
- Contractor shall provide outreach service with models that are scientifically sound and provided by trained staff (SAPT BG 45 CFR 96.126).
- Contractor shall document all training and maintain that verification in staff records.
- Outreach staff shall participate in motivational interviewing, trauma, or other trainings that provide education and information on issues beneficial to working with outreach consumers.
- Contractor shall maintain a log to identify all outreach efforts and services provided to consumers.
- Contractor shall have outreach efforts that include (SAPT BG 45 CFR 96.126):
- Selecting, training, and supervising of outreach workers;
- Contacting, communicating, and following-up with high-risk substance abusers, their associates, and neighborhood residents, within the constraints of federal and state confidentiality requirements;
- Promoting awareness among injecting drug abusers about the relationship between injection drug abuse and communicable diseases such as human immunodeficiency virus (HIV);
- Recommending steps taken to ensure that HIV transmission does not occur;
- Encouraging consumers to enter into appropriate treatment; and
- Linking consumers with appropriate treatment programs
- Contractor shall keep ODMHSAS informed of all staff changes.
- 3.6 Contractor shall provide all test results to OSDH as needed (SAPT BG 45 CFR 96.126).
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
PERFORMANCE MONITORING:
- Contractor shall document all services noted above in the services log, including contacts and attempted contacts with each individual being served.
- Monthly reports shall be submitted to the ODMHSAS-assigned Field Services Coordinator no later than the 15th of the following month (e.g., August 15, September 15, etc.) per ODMHSAS specifications.
- Contractor shall attend regular and quarterly meetings with OSDH and ODMHSAS.
- Contractor shall report on ODMHSASs information system, in accordance with ODMHSAS policy, all services provided by Contractor to each consumer, regardless of the funding source. Services provided shall be reported under the appropriate contract source code, based on the payer for the specific service delivered. Any service not billed to another payer and reported accordingly shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay the Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Outreach Services for the Elderly (HOPE)
INTRODUCTION:
- Contractor shall furnish all necessary facilities, materials, resources, and qualified staff to provide services and outreach to the elderly population, ages 50 and older, with mental illness and co-occurring disorders.
- Program services shall include, but not be limited to: group services, individual counseling, and outreach.
WORK REQUIREMENTS:
- Contractor shall provide advocacy and outreach services related to the aging population of the Oklahoma City metropolitan area. Services shall include:
- Attending at least 50% of the monthly Oklahoma Mental Health and Aging Coalition meetings in Oklahoma City area.
- Forward aging and mental health advocacy alerts from the Oklahoma Mental Health and Aging Coalition and ODMHSAS as appropriate.
- Support or promote the integration of mental health, substance abuse, aging, and physical health networks evidence based practices.
- Support the development of the older adult peer support specialists and older adult mental health consumer advocates.
- Utilize senior peer support specialists in senior networks.
- Contractor shall provide education and clinical services related to the aging population of Oklahoma. Services shall include:
- Distribution of senior specific local, state, and national mental health and substance abuse information to members and networks.
- Provide seminars and workshops at conferences.
- Develop and conduct events focusing on integration of senior physical and mental health.
- Provide and/or assist with geriatric depression screening events.
- Provide Groups services including group counseling and support group development.
- Provide individual therapies and services, with a particular emphasis on evidence-based practices for older adult mental health.
PERFORMANCE MONITORING:
- The Department will monitor the performance of the Contractor.
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by the Contractor as well as any other services otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
- Contractor shall provide a written quarterly report that documents provision of services described in 2.0 above. Reports shall be submitted to an ODMHSAS designee.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay the Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Residential SA Treatment Women with Children
- Women with Children Residential/Halfway House
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate residential substance use disorder treatment to pregnant and parenting women and their children. Services shall include gender-specific substance use disorder treatment and other therapeutic interventions for women while addressing issues of relationships, abuse, and parenting. Educational and child care services shall be provided to women and children.
WORK REQUIREMENTS:
- Contractor shall admit women without children who are attempting to regain custody of their children (Substance Abuse Prevention and Treatment Block Grant (SAPT BG) 45 CFR 96.124).
- Contractor shall assist women in obtaining or maintaining eligibility for Temporary Assistance to Needy Families (TANF) services.
- Contractor shall apply gender-specific substance use disorder treatment and other therapeutic interventions for women that may address issues of relationships, sexual and physical abuse, and parenting (SAPT BG 45 CFR 96.124).
- Contractor shall coordinate service delivery and work closely with referring agencies when a resident has a mental health diagnosis to ensure the best treatment options (SAPT BG 45 CFR 96.132).
- Contractor shall provide or arrange for primary medical care for women, including referral or provision of prenatal care, for pregnant women (SAPT BG 45 CFR 96.124).
- Contractor shall provide or arrange for primary pediatric care, including immunizations, for womens children (SAPT BG 45 CFR 96.124).
- Contractor shall provide therapeutic interventions for children of women in treatment which may include their developmental needs, issues of abuse, and neglect (SAPT BG 45 CFR 96.124).
- Contractor shall provide a comprehensive range of services to women and their children either directly or through linkages with community-based organizations. These services include case management to assist in establishing eligibility for public assistance programs provided by federal, state, or local governments; employment and training programs; education and special education programs; drug-free housing for women and their children; prenatal care and other healthcare services; therapeutic day care for children; Head Start; and other early childhood programs (SAPT BG 45 CFR 96.124).
- Contractor shall provide services that treat women and their children as a family unit (SAPT BG 45 CFR 96.124).
- Contractor shall provide transportation throughout the duration of treatment to ensure that women and their children have access to needed services (SAPT BG 45 CFR 96.124).
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
- SA Treatment SOR & SOS
- Opioid SOR & SOS Substance Use Disorder (SUD) Treatment Services
INTRODUCTION:
- Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS), through its contractors, will provide quality services to individuals in this state who are served by this Statement of Work. Under the direction of the State Opioid Response Project Staff, Contractor will ensure that staff are trained in an array of identified treatment models and shall provide trauma-informed, gender sensitive, age appropriate, and culturally competent treatment for all consumers ages 12 and older who have an Opioid Use Disorder, previous history of an Opioid Use Disorder, and/or a Co-occurring Mental Health and Substance Use Disorder with opioid use.
- The anticipated outcomes of this initiative include: 1) Increased access to treatment for persons with, or at risk for, OUDs, including those who are uninsured and underinsured and those coming out of jails and prisons; 2) A systematic approach to outreach and treatment engagement; 3) Expanded capacity for peer recovery support providers to deliver services; 4) Expansion of workforce trained in evidence-based practices that are effective with individuals with an OUD or history of opioid use.
DEFINITIONS:
- A-CRA Adolescent Community Reinforcement Approach.
- ASAM American Society of Addiction Medicine.
- ASI Addiction Severity Index
- CF Celebrating Families
- CRA Community Reinforcement Approach
- MI Motivational Interviewing
- MM Matrix Model
- ODASL The Oklahoma Determination of ASAM Service Level. A screening tool based on current American Society of Addiction Medicine criteria that identifies the severity of problems across six dimensions related to substance use disorders and determines the most appropriate level of service referral and placement in an ASAM recognized level of service.
- OUD Opioid Use Disorder
- SFP Strengthening Families Program.
- SS Seeking Safety
- TASI Teen Addiction Severity Index
- TIP Wraparound/Transition to Independence Process
WORK REQUIREMENTS:
- Contractor shall provide trauma-informed therapeutic services in an outpatient setting and provide therapeutic services to assist individuals ages 12 and older in developing the skills to cope with OUD, and when present, other co-occurring issues.
- Assessment services shall be provided as follows:
- Contractor shall use the current edition of the American Society of Addiction Medicine Criteria (ASAM) to determine the level of care for consumers. These criteria shall be used upon admission, continued care, and discharge. All staff administering ASAM must be Licensed Behavioral Health Professionals (LBHPs) as defined in Oklahoma Administrative Code Title 450 Chapter 1. All staff involved in level of care determinations must maintain documentation demonstrating successful completion of ASAM training provided by an ODMHSAS-certified trainer no less than every five (5) years. Prison-based contractors are exempt from administering the ASAM.
- Contractor shall use the current edition of the Addiction Severity Index (ASI), or a Teen Addiction Severity Index (TASI) and administer at admission, six-month review, and at discharge (unless discharge occurs within 7 days of admission or is unplanned). All staff administering the ASI and the TASI must be Licensed Behavioral Health Professionals (LBHPs) as defined in Oklahoma Administrative Code Title 450 Chapter 1. All staff administering the ASI must maintain a certificate of competence demonstrating successful completion of ASI training provided by an ODMHSAS approved certified trainer no less than every five (5) years.
- Treatment services shall be provided as follows:
- Contractor shall incorporate individual psychotherapy, family therapy (when part of a family unit), and group processes as part of a holistic approach to treatment.
- Contractor is highly encouraged to have staff trained in one or more of the evidenced based practices that were identified in the Opioid SOR service array including Seeking Safety, Community Reinforcement Approach, Adolescent Community Reinforcement Approach, and Celebrating and/or Strengthening Families.
- Contractor shall provide services that involve any of the other systems impacting the consumer including, but not limited to, family, school, child welfare, and criminal justice.
- Contractor shall provide trauma-informed services specific to trauma issues, as evidenced by program curriculum.
- Contractor shall ensure that peer services are provided and billed by an individual certified as a Peer Recovery Support Specialist (PRSS).
- Contractor shall institute the perspective of lived experience with a mental health and/or substance use disorder by means of a Peer Recovery Support Specialist, serving as a catalyst to engage consumers with treatment services, resources, and assist the recovery process through supportive interactions with clinical staff and other community stakeholders.
- Contactor shall have IPS services available to those who may need and want this additional service. It is not expected to be at fidelity but have initiated the process by the 6 month of the contract initiation.
- Contractor shall provide therapeutic services for youth ages 12 and older with distinctive treatment needs including, but not limited to:
- Individuals with a previous history of OUD.
- Individual with an OUD.
- Individuals with a co-occurring disorder and an OUD.
- Individuals who are coming out of jail or prison.
- Individuals who are homeless, or without permanent housing.
- Persons Served:
- Services eligible for payment pursuant to this Statement of Work listed and defined in this document shall be delivered to persons presenting with an opioid substance use disorder, diagnosed with an opioid disorder in the past or co-occurring related problems that include an opioid disorder including family members and significant others of consumers, when appropriate, to support the primary consumers recovery.
- Contractor will require staff that attend evidenced based trainings that require certification components to complete certification requirements within the designated timeframe.
- Contractor shall abide by all ODMHSAS documentation requirements of the State Treatment Response Opioid grant general SOW.
- Contractor shall report to the Government Performance and Results Act (GPRA) measures as required by the Substance Abuse and Mental Health Services Administration (SAMHSA). Contractor shall be responsible for participating in GPRA training as directed by the Department within established timelines.
- Contractor shall complete and transmit the required assessment tools within three (3) business days of admission and/or reassessment maintaining an 80% completion rate of greater of consumer six month GPRA reassessments post admission.
PERFORMANCE MONITORING:
- Provide a monthly report that includes the number of individuals ages 12-17 and the number of individuals 18 and older receiving each EBP by type, whether this service was delivered in an individual or group setting, and what level of staff provided the service.
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by the Contractor as well as any other services to individuals otherwise eligible under the terms of this contract attachment shall be reported under the contract source as identified in Section IV (COMPENSATION) of the contract.
- Contractor shall report all on any additional ODMHSAS required outcome measures.
COMPENSATION:
- Total substance use disorder treatment services compensation pursuant to this contract and attachments shall not exceed the total amount identified in Section IV (COMPENSATION) of the contract.
- TANF
- Temporary Assistance for Needy Families (TANF)
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate outpatient treatment services for substance use and co-occurring disorders to adults referred by the Oklahoma Department of Human Services who are engaged in Temporary Assistance for Needy Families services, pursuant to the State Agency Agreement between the Oklahoma Department of Human Services and the Oklahoma Department of Mental Health and Substance Abuse Services.
DEFINITIONS:
- OKDHS Oklahoma Department of Human Services
- SASSI Substance Abuse Subtle Screening Inventory
- TANF Temporary Assistance for Needy Families a federally-funded program for children deprived of support because of a parents death, incapacity, absence or unemployment; cash assistance is available to the family on a time-limited basis through TANF; the purpose is to provide temporary support in meeting basic needs, training leading to employment, employment services and childcare assistance for qualified families with children.
- ASI Alcohol Severity Index
- ASI-MV Addiction Severity Index-Multimedia Version is the electronic version of the traditional paper and pencil administered ASI.
- BHI-MV Behavioral Health Index-Multimedia Version is an on-line, client self-administered comprehensive behavioral health assessment tool which provides an overview of the clients functioning in multiple key life domains. Using the evidenced-based ASI-MV as its core, the BHI-MV includes questions focusing on broader mental health issues, tobacco, gambling, and CARF and Joint Commission recommendations.
- The ASAM Criteria American Society of Addiction Medication Patient Placement Criteria.
- ODMHSAS Report Templates Templates for ODMHSAS required reports, located on http://www.odmhsas.org/arc.htm under ODMHSAS Provider Documents, ODMHSAS TANF/CW Report Templates.
- SecureEmail the ODMHSAS secure email system shall be the means by which confidential information is sent, as required, to DHS TANF offices.
- CASC Carl Albert State College CASC Assessment Services conducts the SASSI Screenings for TANF applicants.
- ROI Release of Confidential Information form.
WORK REQUIREMENTS:
- Contractor shall provide direct services to adult TANF referrals and their families, as appropriate, and collaborate with referring OKDHS personnel as described in this Statement of Work. With proper consents for the release of confidential information, collateral information shall be gathered, assessed, and incorporated in the assessment and treatment planning processes.
- All persons providing behavioral healthcare services, or related services, that are lawfully required to perform those services under licensure, certification, and otherwise trained shall be documented as licensed, certified, and otherwise trained, or under supervision, prior to performing treatment and other related services.
- Contractor shall provide services that are culturally-responsive, trauma informed, and based on the individuals needs and their family environments.
- Contractor shall work with the local OKDHS TANF office and CASC Assessment Services to maintain a flow of communication to ensure coordination, including meeting together when necessary.
- Contractor shall maintain consents and forms from CASC and OKDHS in the consumers clinical record.
- Contractor shall provide timely processing of TANF referrals, upon receipt of completed OKDHS Form 08TW003E and SASSI Screening Summary from CASC, to assist with meeting federal time constraints related to eligibility for TANF benefits.
- Contractor shall not bill services to Contract 44AB provided to TANF referrals under the age of 18 years; minor TANF applicants are not required to complete the Mandatory Drug Testing Process; if Contractor receives a TANF referral for a minor, Contractor shall contact the referring TANF worker and remind the worker that minors are not required to complete the Mandatory Drug Testing Process.
- An ASI; ASI-MV; or BHI-MV (and UA if assessment indicated a need for treatment) are completed within ten (10) business days of receipt of completed referral OKDHS Form 08TW003E, Interagency Referral and Information (TW-3) and the SASSI Screening Summary; TANF clients who are referred for testing due to reasonable suspicion require both the ASI and a UA; if a TANF referral contests the results of a UA, Contractor shall send the contested specimen to a toxicology lab for confirmation; Contractor shall bill the confirmation of specimen as a TANF Contested UA , billing code H0003 HF U1.
- TANF referrals shall be assessed (and drug tested if assessment indicates a need for treatment), each time they are referred to Contractor as required for the TANF application process; repeat assessments are allowed and billable to the TANF/CW contract as follows:
- TANF Reassessment Contractors will complete the assessment and if the provider will not be providing outpatient services, the provider will bill the TANF reassessment code (H0031 HF, TF, U1).
- If Contractor will be providing services, they will bill for the assessment along with the development of a service plan under the Behavioral Health Service Plan Development Low Complexity service/code (H0032 HF, TF, U1).
- When Contractor needs to reassess an existing client, a client who is currently receiving outpatient services at the agency (has an open PA), and needs a TANF reassessment, provider will bill the reassessment under the Existing Client Code, (H0001 HF, U1).
- With appropriate Release of Confidential Information Form in place, Contractor shall, complete the ODMHSAS Required Assessment Summary Report and send via ODMHSAS SecureEmail to referring OKDHS TANF worker within three (3) business days of completion of ASI/UA.
- All reports shall be maintained in the consumers clinical record.
- If a TANF referral does not complete the required assessment within ten (10) business days of receipt of completed OKDHS Form 08TW003E (TW-3) and SASSI Screening Summary, Contractor shall, with appropriate Release of Confidential Information form in place, notify referring OKDHS TANF worker via email (without consumer identifying information; first initial/last name and DHS Case Number) or SecureEmail, and/or telephone. Contractor shall document notification in consumers clinical record.
- Treatment services, when recommended, shall be available within ten (10) business days of completion of the assessment.
- When Contractor receives a copy of the consumers TANF Work/Personal Responsibility Agreement prior to development of the individual treatment plan, the Agreement shall be considered in developing the treatment plan. A copy of the Agreement shall be maintained in the consumers clinical record.
- Contractor shall oversee the consumers Time and Progress Report (TW-13) and confirm the accuracy of the consumers Report regarding participation at Contractors facility by signing at Facility Approval for the consumers bi-monthly submission to OKDHS. Contractor is not responsible for submission of the Report. A copy of the TW-13 shall be maintained in the consumers clinical record.
- Contractor shall provide monthly reports to the referring OKDHS TANF worker using the ODMHSAS Required Monthly Report template. Monthly Reports shall be emailed via ODMHSAS SecureEmail no later than the 10th of each month for the previous month or on a date agreed upon by Contractor and OKDHS TANF worker.
- Contractor shall provide a final report to the referring OKDHS TANF worker using the ODMHSAS Required Discharge Report template. The Discharge Report shall be completed and emailed via ODMHSAS SecureEmail within fifteen (15) days of discharge.
- Contractor shall assign a liaison to interface with ODMHSAS and OKDHS staff. The liaison shall complete the free online National Center on Substance Abuse and Child Welfares Tutorial for Substance Use Disorder Treatment Professionals within sixty (60) business days of assignment as the liaison. This course is divided into five modules and takes approximately 4.5 hours to complete; a copy of the Certificate of Completion (4.5 CEUs) shall be sent to the ODMHSAS Manager of TANF/CW Treatment Services.
- Contractor shall provide the name, e-mail address, mailing address, and telephone number of the liaison to ODMHSAS Manager of TANF/CW Substance Use Disorder Services.
- The liaison, or designee, shall attend all TANF/CW contract meetings.
- The liaison shall coordinate and document regular communication with the local OKDHS office to maintain a flow of communication to ensure coordination of TANF cases, including meeting together when necessary.
- The Contractor shall notify the ODMHSAS Manager of TANF/CW Substance Use Disorder Treatment Services of any changes in the agency that would have a direct impact on this contract (e.g., change in liaison, director/administrator, staff working directly with TANF contract, facility move, merger, closing of facility or program, etc.).
- When a new agency liaison is named, and the ODMHSAS is notified, a date will be set for the newly appointed liaison to complete an orientation to the contract and their role. This orientation will take place virtually and takes an hour to complete.
- Contractor shall utilize drug detection screens for TANF referrals as follows: drug detection screens must be completed only when the assessment indicates a need for treatment, except when TANF client is referred for testing due to reasonable suspicion. Reasonable suspicion referrals require assessment and drug detection screen; when provided by Contractor, drug detection screens are to be used randomly and not excessively during treatment.
- Drug detection screens administered as a standalone service shall not be billed under Contract 44AB. Direct care services, such as individual, group, education, or case management, shall be provided no later than the third drug detection screen throughout the treatment process.
- Documentation shall be made for results of all drug detection screens and reported on ODMHSAS Required Monthly Reports. Clinical intervention for positive drug detection screens shall be identified and noted on ODMHSAS Required Monthly Reports.
- As stated in 3.1.6.1, if a TANF referral contests the results of a UA, Contractor shall send the contested specimen to a toxicology lab for confirmation; Contractor shall bill the confirmation of specimen as a TANF Contested UA , billing code H0003 HF U1.
- Contractor shall provide only outpatient services (ASAM Levels 0.5: Early Intervention; Level 1: Outpatient Services; Level 2.1: Intensive Outpatient).
- Contractor shall recognize federal holidays set by law and state holidays declared by the Governor. Under this contract, the allowed holidays are New Years Day, Independence Day, Christmas Day and the day before or after, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Labor Day, and Thanksgiving Day and the day after. Due to calendar fluctuation, some years include other non-traditional holiday days. If such becomes the case, this Statement of Work will also allow those contingency days as holidays. Facility closures are allowed for short-term periods of inclement weather.
PERFORMANCE MONITORING:
- Department will monitor the performance of Contractor to include, at minimum, ongoing reviews of certain performance indicators.
- Contractor shall report on ODMHSASs information system, in accordance with ODMHSAS policy, all services provided by Contractor to each consumer, regardless of the funding source; for services to be paid by TANF Contract, services must reflect Primary Referral as 49 and include the consumers OKDHS Case Number (C# or H# for TANF consumers; KK#).
- Services provided shall be reported under the appropriate contract source code, based on the payer for the specific service delivered.
- Any service not billed to another payer and reported accordingly shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Contractor shall identify alternative insurance coverage and bill such sources if applicable; no payments shall be made by ODMHSAS from funds provided through the TANF contract until alternative coverage is exhausted or determined unavailable for these services. Failure to bill third parties may result in an overpayment or termination of Contractors contract.
- Contractor shall not solicit co-pays for services paid for under the ODMHSAS Contract from TANF consumers or their families; this does not prohibit solicitation of co-pays from consumers with Medicaid or insurance coverage or third parties.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Women with Children (OUHSC Board of Regents - A Better Chance)
- A Better Chance Clinic - Services
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide comprehensive developmental evaluations for children with possible prenatal substance exposure or children whose mothers are in substance abuse treatment.
- Contractor shall also provide developmental education to families related to the impact of prenatal substance exposure.
DEFINITIONS:
- ABC A Better Chance Clinic
- Children ages birth to 7 years
WORK REQUIREMENTS:
- Contractor shall furnish the necessary resources to provide the following services:
- Create treatment plans, in conjunction with the families, for children served in the ABC program.
- Provide Fetal Alcohol Spectrum Disorder screenings and diagnoses for children seen in the ABC program.
- Provide case management of recommendations generated from the ABC evaluations.
- Provide community referral information for recommended services for children served by the ABC program.
- Provide developmental screening services for children accompanying their mothers into substance abuse treatment centers funded by ODMHSAS.
- Provide evidence-based interventions for children with behavioral problems and relationship issues due, at least in part, to the impact of substance abuse.
- Provide consultation to staff working with women and children at substance abuse treatment centers.
- Provide a minimum of a yearly training for substance abuse treatment center staff on the impact of substance abuse on children and families.
- Provide trainings and other professional presentations on topics related to the impact of substance abuse on children and families including trainings related to evidenced-based treatments.
- Provide training in the ABC program to professionals of various disciplines (medicine, psychology, social work, occupational therapy, physical therapy, and speech pathology) on the impact of substance abuse on child development.
PERFORMANCE MONITORING:
- ODMHSASs Substance Abuse Recovery Division will monitor the performance of the Contractor.
- Contractor shall provide a quarterly written report of the activities carried out pursuant to this Statement of Work. Contractor shall provide such detail as ODMHSAS may require. Such report shall be submitted to designated ODMHSAS contract monitor no later than the 10th day of the month following the end of each quarter (i.e., the 10th of October, January, April, and July).
- Contractor shall report on the Departments information system, in accordance with Department policy, all eligible services provided by the Contractor as well as any other services to individuals otherwise eligible under the terms of this contract but for which funding is not available from any payer. Services provided pursuant to this statement of work shall be reported under the Contract Source Code(s) identified in section IV (COMPENSATION) of the Contract.
COMPENSATION:
- Total compensation pursuant to this Contract and Attachments shall not exceed the total amount identified in section IV (COMPENSATION) of the Contract. Monthly payments may not exceed a cumulative one-twelfth (1/12) of this amount.
- The Department shall pay the Contractor in accordance with rates established pursuant to 74 O.S. §85.7, paragraph 11.
- Services eligible for payment pursuant to this contract are listed under Contract Source by Service at http://www.odmhsas.org/arc.htm.
- Women with Children Residential
- Women with Children Residential/Halfway House
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate residential substance use disorder treatment to pregnant and parenting women and their children. Services shall include gender-specific substance use disorder treatment and other therapeutic interventions for women while addressing issues of relationships, abuse, and parenting. Educational and child care services shall be provided to women and children.
WORK REQUIREMENTS:
- Contractor shall admit women without children who are attempting to regain custody of their children (Substance Abuse Prevention and Treatment Block Grant (SAPT BG) 45 CFR 96.124).
- Contractor shall assist women in obtaining or maintaining eligibility for Temporary Assistance to Needy Families (TANF) services.
- Contractor shall apply gender-specific substance use disorder treatment and other therapeutic interventions for women that may address issues of relationships, sexual and physical abuse, and parenting (SAPT BG 45 CFR 96.124).
- Contractor shall coordinate service delivery and work closely with referring agencies when a resident has a mental health diagnosis to ensure the best treatment options (SAPT BG 45 CFR 96.132).
- Contractor shall provide or arrange for primary medical care for women, including referral or provision of prenatal care, for pregnant women (SAPT BG 45 CFR 96.124).
- Contractor shall provide or arrange for primary pediatric care, including immunizations, for womens children (SAPT BG 45 CFR 96.124).
- Contractor shall provide therapeutic interventions for children of women in treatment which may include their developmental needs, issues of abuse, and neglect (SAPT BG 45 CFR 96.124).
- Contractor shall provide a comprehensive range of services to women and their children either directly or through linkages with community-based organizations. These services include case management to assist in establishing eligibility for public assistance programs provided by federal, state, or local governments; employment and training programs; education and special education programs; drug-free housing for women and their children; prenatal care and other healthcare services; therapeutic day care for children; Head Start; and other early childhood programs (SAPT BG 45 CFR 96.124).
- Contractor shall provide services that treat women and their children as a family unit (SAPT BG 45 CFR 96.124).
- Contractor shall provide transportation throughout the duration of treatment to ensure that women and their children have access to needed services (SAPT BG 45 CFR 96.124).
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
- Women with Children Residential Intensive
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate intensive residential substance use disorder treatment to pregnant and parenting women and their children. In addition to treatment, intensive substance abuse residential services shall include life skills and recreational and self-help programs. Services for school-aged children will include substance use disorder treatment and life skills and recreational activities. Children not of school age will participate in structured activities in addition to life skills and recreational activities.
DEFINITIONS:
- Licensed Behavioral Health Professional or (LBHP) - as defined in 450: Chapter 1-1-1.1
WORK REQUIREMENTS:
- Intensive services will include:
- A licensed or registered nurse on duty 24-hours per day
- A medical doctor at the facility 2 half days weekly who:
- Provides obstetrics and family health care; and
- Becomes primary care physician and will continue to care for consumers after discharge or will make referrals to a primary care physician.
- Pharmaceutical services to all consumers;
- Psychiatric services to all consumers
- Medical laboratory services for all consumers;
- Nationally accredited, state licensed, three-star child care center within facility;
- Prevention/intervention curriculum for children designed to teach self-esteem, safety, addiction, coping skills, and life perception;
- Six hours of interaction, processing, and coaching by a family therapist with mother/child or children;
- Thirty-five hours of substance use disorder treatment services per week for women;
- Seven hours of therapeutic treatment services for school-aged children per week;
- Twelve hours of structured activities per week for children not of school age;
- Therapeutic recreational activities for women and their children;
- Parenting lab for mentoring mothers;
- Development of an aftercare family plan; and
- Appropriate dietary services.
- Staff are required to have the following qualifications:
- Therapist will meet the requirements of an LBHP and have at least 2 years of substance use disorder experience.
- Case managers will be required to be certified as Behavior Health Case Managers.
- Childrens therapist will meet the requirements of an LBHP and have at least 2 years of substance use disorder experience, and education and experience working in children services.
- Preschool child care workers are required to maintain, at a minimum, Child Development Associate certification.
- Child care workers for school age children are required to be certified teachers.
- Contractor shall:
- Require all staff to attend continuing education related to their areas of expertise or as required to maintain their licenses and/or certification (Substance Abuse Prevention and Treatment Block Grant SAPT BG 45 CFR 96.132).
- Be responsible for repairs and maintenance to the facility due to negligence and/ or abuse.
- Admit women without children who are attempting to regain custody of their children (SAPT BG 45 CFR 96.124).
- Assist women in obtaining or maintaining eligibility for Temporary Assistance to Needy Families (TANF) services.
- Apply gender-specific substance use disorder treatment and other therapeutic interventions for women that may address issues of relationships, sexual and physical abuse, and parenting (SAPT BG 45 CFR 96.124).
- Coordinate service delivery and work closely with referring agencies when a consumer has a mental health diagnosis to ensure the best treatment options (SAPT BG 45 CFR 96.132).
- Provide or arrange for primary medical care for women, including referral or provision of prenatal care for pregnant women (SAPT BG 45 CFR 96.124).
- Provide or arrange for primary pediatric care, including immunizations, for womens children (SAPT BG 45 CFR 96.124).
- Provide therapeutic interventions for children of women in treatment which may include, but not limited to, their developmental needs, issues of abuse, and neglect (SAPT BG 45 CFR 96.124).
- Provide a comprehensive range of services to women and their children either directly or through linkages with community-based organizations. These services include, but are not limited to, case management to assist in establishing eligibility for public assistance programs provided by federal, state, or local governments; employment and training programs; education and special education programs; drug-free housing for women and their children; prenatal care and other healthcare services; therapeutic day care for children; Head Start; and other early childhood programs (SAPT BG 45 CFR 96.124).
- Provide services that treat women and their children as a family unit (SAPT BG 45 CFR 96.124).
- Provide transportation throughout the duration of treatment to ensure that women and their children have access to needed services (SAPT BG 45 CFR 96.124).
- Provide services that are culturally-responsive to the individuals needs and their family environments.
- Women with Children Residential Smart on Crime
INTRODUCTION:
- Contractor shall furnish the necessary resources to provide appropriate residential substance abuse treatment to pregnant and parenting women and their children. The population of women to be served are women who are involved with or at high risk for involvement with the criminal justice system.
- Services shall include gender-specific substance abuse treatment and other therapeutic interventions for women while addressing issues of relationships, abuse, and parenting. Educational and child care services shall be provided to women and children (Substance Abuse Prevention and Treatment Block Grant (SAPT BG) 45 CFR 96.124).
WORK REQUIREMENTS:
- Contractor shall participate in specified trainings and meetings provided throughout the year where a representative shall be required to be in attendance. Advance notice of the meetings will be given.
- Contractor shall admit women without children who are attempting to regain custody of their children (SAPT BG 45 CFR 96.124).
- Contractor shall assist women in obtaining or maintaining eligibility for Temporary Assistance to Needy Families services.
- Contractor shall apply gender-specific substance abuse treatment and other therapeutic interventions for women that may address issues of relationships, sexual and physical abuse, and parenting (SAPT BG 45 CFR 96.124).
- Contractor shall coordinate service delivery and work closely with referring agencies when a resident has a mental health diagnosis to ensure the best treatment options (SAPT BG 45 CFR 96.132).
- Contractor shall provide or arrange for primary medical care for women, including referral or provision of prenatal care, for pregnant women (SAPT BG 45 CFR 96.124).
- Contractor shall provide or arrange for primary pediatric care, including immunizations, for womens children (SAPT BG 45 CFR 96.124).
- Contractor shall provide therapeutic interventions for children of women in treatment which may include their developmental needs, issues of abuse, and neglect (SAPT BG 45 CFR 96.124).
- Contractor shall provide a comprehensive range of services to women and their children either directly or through linkages with community-based organizations. These services include case management to assist in establishing eligibility for public assistance programs provided by federal, state, or local governments; employment and training programs; education and special education programs; drug-free housing for women and their children; prenatal care and other healthcare services; therapeutic day care for children; Head Start; and other early childhood programs (SAPT BG 45 CFR 96.124).
- Contractor shall provide services that treat women and their children as a family unit (SAPT BG 45 CFR 96.124).
- Contractor shall provide transportation throughout the duration of treatment to ensure that women and their children have access to needed services (SAPT BG 45 CFR 96.124).
- Contractor shall provide services that are culturally-responsive to the individuals needs and their family environments.
- Government/Professional/Sole Source
- Adult Basic Oklahoma Forensic Center
- Adult Basic Services Oklahoma Forensic Center Population
INTRODUCTION:
- This contract is to provide an array of Adult Basic Services to the Oklahoma Forensic Center population.
WORK REQUIREMENTS:
- Contractor shall furnish the necessary resources to provide the array of Adult Basic Services to the Oklahoma Forensic Center population.
- Adult Mobile Crisis
INTRODUCTION:
- This contract is to provide mobile crisis services for adults.
DEFINITIONS:
- Adult defined as 18 years of age and older.
- Telephone Interventions must include and are not limited to 24-hour triage, evaluation, and stabilization; access to face-to-face counseling; access to inpatient treatment; diagnosis and evaluation in external settings, i.e. jails and general hospitals; and referral services.
- Face-to-Face Interventions must include and is not limited to 24-hour triage, evaluation, and stabilization; access to inpatient treatment; diagnosis and evaluation in external settings, i.e. jails and general hospitals; and referral services.
WORK REQUIREMENTS:
- The Contractor shall furnish the necessary resources to provide mobile crisis services for adults.
- Publish a telephone number accessible and answered on a 24-hour basis, seven (7) days a week.
- Perform Triage/Evaluation/Stabilization:
- Telephone Intervention: if the situation allows, response team may resolve crisis by telephone.
- Face-to-Face Intervention: availability of a response team on a 24-hour basis, seven (7) days a week; and, when needed, will provide a face-to-face intervention for crisis resolution and/or evaluation.
- Use strengths of the consumer to link with in-home supports, based on consumers needs, to support the consumer following initial acute crisis and develop an ongoing safety plan.
- Hold non-emergency appointments within 24-48 hours after intervention for quick support and linkage to service. If an appointment is set, it shall be at a location most helpful to the consumer (clinic, family home, other location).
- Adult/Child Flex
Flexible funds should never be disbursed as cash to clients. Funds must be disbursed as direct reimbursement for goods or services, with receipts documenting purpose of the expense. Flexible funds shall be used after all other sources of funding have been exhausted.
FLEX FUNDS:
Flex Funds are also designed to secure adequate shelter for consumers who meet DMHSAS Eligibility Criteria (and their families), as well as to access community-based activities and goods to support independence and positive treatment outcomes. Contractors must assure Flex Funds primarily benefit consumers who are also receiving Case Management services, Home-based services, or approved Wraparound and Systems of Care services.
Allowable Services:
- Rent and Deposits Documented rental deposits and first months rent to assist in initial placement, or a single months rent to avoid eviction. This may also include apartment rent and deposits for adolescent consumers living independently. Monthly rental expenses are allowed on a limited basis. These are designed to be temporary in nature. Case manager should assist the client in finding alternative financial resources such as work, disability payments, etc., as soon as possible.
- Utility Deposits Deposits for utilities such as: water/sewer/garbage; gas, electric. May not be used for phone, cable/satellite TV or similar payments. Monthly utility payments are allowed on a temporary basis, to include water/sewer/garbage; gas; electric. May not be used for cable/satellite TV or similar payments.
- Repairs/Maintenance repairs, building and yard maintenance for leased properties as required by lease agreement. Home repairs, including plumbing, painting, repair of broken windows or doors. Purchase of screens and door locks, and insect fumigation are also permitted
- Insurance Renters insurance as required by lease agreement. Also designed to be temporary in nature.
- Food/Personal Items Needed food/personal hygiene items provided to the client until such time as other entitlement/income is received. Designed to be temporary in nature. Expenses for alcoholic beverages or tobacco products are not allowed.
- Clothing Season-suitable clothing and shoes for consumers.
- Transportation Car repairs needed to assure adequate medical or behavioral health care. Other Transportation expenses necessary for consumers access to medical or counseling appointments.
- Other Goods Durable goods such as furniture and appliances. (Appliances previously purchased with flex funds, such as stoves, refrigerators and air conditioners cannot be replaced by use of additional flex funds within 18 months unless there is documentation that the appliance is no longer working.)
- Medication Medication necessary to prevent physical/psychiatric hospitalization or out-of-home placement.
- Medical/Dental Expenses Medical/Dental expenses necessary to prevent physical/psychiatric hospitalization or out-of-home placement.
- Other Services Purchased services designed to meet the consumers and families needs as part of the treatment plan. Examples include tutoring, mentoring, group and family counseling, job placement, therapeutic or recreational services, and educational or vocational advocacy.
- Additional Allowance for children in DMHSAS approved Homebased, Wraparound, or Systems of Care Services Expenses for recreational activities. Miscellaneous expenses as necessary to assist in normalizing a childs life. Examples include: karate, dance or music lessons, equipment for sports, uniforms for boy or girl scouts, membership at a boys or girls club or YMCA, swimming lessons, expenses for a field trip, uniforms for employment, pet food, etc.
Note: Any purchases of $500 or more on behalf of a child or family in the Wraparound and Systems of Care Services must have prior approval by the ODMHSAS Director of Childrens Services or the ODMHSAS Systems of Care Specialist.
- Adults Prevention Needs Assessment (APNA) (OSU-CHS)
INTRODUCTION:
- Contractor will provide services related to completion of the 2020 statewide Oklahoma Adult Prevention Needs Assessment (APNA) surveys.
DEFINITIONS:
- APNA - Adult Prevention Needs Assessment
- OSU-CHS Oklahoma State University - Center for Health Sciences
- ODMHSAS Oklahoma Department of Mental Health and Substance Abuse Services
WORK REQUIREMENTS:
- Contractor shall provide the services and resources to complete the 2020 statewide APNA project. July August, 2020.
- Contractor shall deploy field staff who are on ground collecting data and facilitate the final analysis and reporting results.
- Contractor shall create a reporting template to be agreed upon by the ODMHSAS.
- Contractor shall analyze the statewide survey data at the state and county levels.
- Contractor shall build a Spanish version of the online APNA instrument.
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Figure 1. ODMHSAS Adult Needs Assessment Project
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Activity
Timeline
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April
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May
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June
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July
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August
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Logistical Preparation
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Development of Data Collection Tools
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Questionnaire
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Literature Review
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Measure Development
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Piloting
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Focus Groups / Interviews
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Literature Review
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Guide Development
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Piloting
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Regulatory Document Preparation
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IRB
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Refinement of Sampling Methodology
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Stakeholder Engagement
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Report Template Development
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Data Collection
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Surveying
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Focus Groups / Interviews
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Data Analysis
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Report Development
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Diffusion of Findings
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- Contractor shall provide reports at the state and county levels. Contractor shall send reports out via electronic methods (email, discs, etc.) to the ODMHSAS.
- Contractor shall provide technical assistance to the ODMHSAS, and contracted community prevention services providers on interpreting reports.
PERFORMANCE MONITORING:
- The Department shall monitor the performance of the Contractor.
- Contractor shall provide a written report to the Department describing service activities carried out pursuant to the Statement of Work during the contract period no later than 30 days after the end of the contract period.
COMPENSATION:
- Compensation is on a cost reimbursement basis, and shall not exceed a total of $34,885 for FY21. Expenditures for services shall be reimbursed upon documentation of expenditures pursuant to an ODMHSAS approved project budget, according to procedures determined by the ODMHSAS.
- A properly completed invoice must be submitted within 30 days of the end of each month in the project period and include the following items:
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